Skip to main content

How to count number of folders under specified email account or all mailboxes in Outlook?

Author: Siluvia Last Modified: 2018-05-11

This article is talking about counting number of folders under specified email account or all mailboxes in Outlook.

Count number of folders under specified email account or all mailboxes with VBA code

Count number of folders under specified email account or all mailboxes with VBA code

You can count number of folders under specified email account or all mailboxes with below VBA code. Please do as follows.

1. Press the Alt + F11 keys to open the Microsoft Visual Basic for Applications window.

2. In the Microsoft Visual Basic for Applications window, click Insert > Userform. See screenshot:

3. Then insert two Option Buttons and two Command Buttons into UserForm1, and change the display text of the buttons as below screenshot shown.

4. Change the name of the first option button to “opbCurAccount” and change the value property to True. See screenshot:

5. Go on changing the name of the second option button to “opbAllAccounts”. And then specify the name of the two command buttons to “cdbOk” and ”cdbCancel” separately.

6. Double click any blank place of UserForm1, and then replace the original code with below VBA code in the Userform1 (Code) window.

VBA code: Count number of folders in Outlook

Option Explicit
'Update by Extendoffice 20180504
Public xRet As Boolean
Private Sub cdbCancel_Click()
xRet = False
End Sub
Private Sub cdbOk_Click()
xRet = True
End Sub
7. Click Insert > Module. Then copy below VBA code into the Module window.
VBA code: Count number of folders in Outlook
Function GetSubFolderCount(ParentFolder As Folder) As Long
    Dim xSubFolders As Folders
    Dim xCurFolder As Outlook.Folder
    Dim xFoldersCount As Integer
    On Error Resume Next
    Set xSubFolders = ParentFolder.Folders
    If xSubFolders.Count > 0 Then
       Set xCurFolder = xSubFolders.GetFirst
       While TypeName(xCurFolder) = "MAPIFolder"
          xFoldersCount = xFoldersCount + GetSubFolderCount(xCurFolder)
         Set xCurFolder = xSubFolders.GetNext
       GetSubFolderCount = xFoldersCount + xSubFolders.Count
        GetSubFolderCount = 0
    End If
    End Function
    Sub CountFoldersInOutlook()
    Dim xNameSpace As NameSpace
    Dim xFolder As Folder
    Dim xAllFoldersCount As Long
    On Error Resume Next
    If UserForm1.xRet Then
        Set xNameSpace = Outlook.Application.Session
        If UserForm1.opbCurAccount.Value Then
            Set xFolder = Outlook.Application.ActiveExplorer.CurrentFolder.Store.GetRootFolder
            xAllFoldersCount = GetSubFolderCount(xFolder)
        ElseIf UserForm1.opbAllAccounts.Value Then
            For Each xFolder In xNameSpace.Folders
                xAllFoldersCount = xAllFoldersCount + GetSubFolderCount(xFolder)
        End If
        Exit Sub
    End If
    MsgBox "Total Folders: " & xAllFoldersCount, vbInformation + vbOKOnly, "Kutools for Outlook"
    End Sub

8. Press the F5 key to run the code. Then a UserForm1 dialog box pops up, for counting number of folders in current account, please select the Current Account option and click the OK button. For counting number of folders in all mailboxes, choose the All Accounts option and then click the OK button. See screenshot:

9. Then a Kutools for Outlook dialog box pops up to tell you how many folders existing in current account or all mailboxes as below screenshot. Please click the OK button.

Note: All hidden folders such as the Conversation Action Settings folder and the Quick Step Settings folder are included in the folder counting.

Related articles:

Best Office Productivity Tools

🤖 Kutools AI Aide: Revolutionize data analysis based on: Intelligent Execution   |  Generate Code  |  Create Custom Formulas  |  Analyze Data and Generate Charts  |  Invoke Kutools Functions
Popular Features: Find, Highlight or Identify Duplicates   |  Delete Blank Rows   |  Combine Columns or Cells without Losing Data   |   Round without Formula ...
Super Lookup: Multiple Criteria VLookup    Multiple Value VLookup  |   VLookup Across Multiple Sheets   |   Fuzzy Lookup ....
Advanced Drop-down List: Quickly Create Drop Down List   |  Dependent Drop Down List   |  Multi-select Drop Down List ....
Column Manager: Add a Specific Number of Columns  |  Move Columns  |  Toggle Visibility Status of Hidden Columns  |  Compare Ranges & Columns ...
Featured Features: Grid Focus   |  Design View   |   Big Formula Bar    Workbook & Sheet Manager   |  Resource Library (Auto Text)   |  Date Picker   |  Combine Worksheets   |  Encrypt/Decrypt Cells    Send Emails by List   |  Super Filter   |   Special Filter (filter bold/italic/strikethrough...) ...
Top 15 Toolsets12 Text Tools (Add Text, Remove Characters, ...)   |   50+ Chart Types (Gantt Chart, ...)   |   40+ Practical Formulas (Calculate age based on birthday, ...)   |   19 Insertion Tools (Insert QR Code, Insert Picture from Path, ...)   |   12 Conversion Tools (Numbers to Words, Currency Conversion, ...)   |   7 Merge & Split Tools (Advanced Combine Rows, Split Cells, ...)   |   ... and more

Supercharge Your Excel Skills with Kutools for Excel, and Experience Efficiency Like Never Before. Kutools for Excel Offers Over 300 Advanced Features to Boost Productivity and Save Time.  Click Here to Get The Feature You Need The Most...


Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier

  • Enable tabbed editing and reading in Word, Excel, PowerPoint, Publisher, Access, Visio and Project.
  • Open and create multiple documents in new tabs of the same window, rather than in new windows.
  • Increases your productivity by 50%, and reduces hundreds of mouse clicks for you every day!
Comments (0)
No ratings yet. Be the first to rate!
There are no comments posted here yet
Leave your comments
Posting as Guest
Rate this post:
0   Characters
Suggested Locations