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How to loop through files in a directory and copy data into a master sheet in Excel?

Supposing there are multiple Excel workbooks in a folder, and you want to loop through all these Excel files and copy data from specified range of same name worksheets into a master worksheet in Excel, what can you do? This article introduces a method to achieve it in details.

Loop through files in a directory and copy data into a master sheet with VBA code

Loop through files in a directory and copy data into a master sheet with VBA code

If you want to copy specified data in range A1:D4 from all sheet1 of workbooks in a certain folder to a master sheet, please do as follows.

1. In the workbook you will create a master worksheet, press the Alt + F11 keys to open the Microsoft Visual Basic for Applications window.

2. In the Microsoft Visual Basic for Applications window, click Insert > Module. Then copy below VBA code into the code window.

VBA code: loop through files in a folder and copy data into a master sheet

Sub Merge2MultiSheets()
    Dim xRg As Range
    Dim xSelItem As Variant
    Dim xFileDlg As FileDialog
    Dim xFileName, xSheetName, xRgStr As String
    Dim xBook, xWorkBook As Workbook
    Dim xSheet As Worksheet
    On Error Resume Next
    Application.DisplayAlerts = False
    Application.EnableEvents = False
    Application.ScreenUpdating = False
    xSheetName = "Sheet1"
    xRgStr = "A1:D4"
    Set xFileDlg = Application.FileDialog(msoFileDialogFolderPicker)
    With xFileDlg
        If .Show = -1 Then
            xSelItem = .SelectedItems.Item(1)
            Set xWorkBook = ThisWorkbook
            Set xSheet = xWorkBook.Sheets("New Sheet")
            If xSheet Is Nothing Then
                xWorkBook.Sheets.Add(after:=xWorkBook.Worksheets(xWorkBook.Worksheets.Count)).Name = "New Sheet"
                Set xSheet = xWorkBook.Sheets("New Sheet")
            End If
            xFileName = Dir(xSelItem & "\*.xlsx", vbNormal)
            If xFileName = "" Then Exit Sub
            Do Until xFileName = ""
               Set xBook = Workbooks.Open(xSelItem & "\" & xFileName)
                Set xRg = xBook.Worksheets(xSheetName).Range(xRgStr)
                xRg.Copy xSheet.Range("A65536").End(xlUp).Offset(1, 0)
                xFileName = Dir()
                xBook.Close
            Loop
        End If
    End With
    Application.DisplayAlerts = True
    Application.EnableEvents = True
    Application.ScreenUpdating = True
End Sub

Note:

1). In the code, “A1:D4” and “Sheet1” mean that data in range A1:D4 of all Sheet1 will be copied into the master sheet. And “New Sheet” is the name of the new created master sheet.
2). The Excel files in the specific folder should not open.

3. Press the F5 key to run the code.

4. In the opening Browse window, please select the folder contains the files you will loop through, and then click the OK button. See screenshot:

Then a master worksheet named “New Sheet” is created at the end of current workbook. And data in range A1:D4 of all Sheet1 in selected folder is listed inside the worksheet.

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Comments (14)
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Lai Ling
Lai Ling
This comment was minimized by the moderator on the site
thank you for the vba code! It works perfectly! Would like to know what is the code if i need to PASTE AS VALUE instead? Thx in advance!
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crystal
crystal     Lai Ling
This comment was minimized by the moderator on the site
Hi Lai Ling,
The following code can help you solve the problem. Thank you for your comment.

Sub Merge2MultiSheets()
Dim xRg As Range
Dim xSelItem As Variant
Dim xFileDlg As FileDialog
Dim xFileName, xSheetName, xRgStr As String
Dim xBook, xWorkBook As Workbook
Dim xSheet As Worksheet
On Error Resume Next
Application.DisplayAlerts = False
Application.EnableEvents = False
Application.ScreenUpdating = False
xSheetName = "Sheet1"
xRgStr = "A1:D4"
Set xFileDlg = Application.FileDialog(msoFileDialogFolderPicker)
With xFileDlg
If .Show = -1 Then
xSelItem = .SelectedItems.Item(1)
Set xWorkBook = ThisWorkbook
Set xSheet = xWorkBook.Sheets("New Sheet")
If xSheet Is Nothing Then
xWorkBook.Sheets.Add(after:=xWorkBook.Worksheets(xWorkBook.Worksheets.count)).Name = "New Sheet"
Set xSheet = xWorkBook.Sheets("New Sheet")
End If
xFileName = Dir(xSelItem & "\*.xlsx", vbNormal)
If xFileName = "" Then Exit Sub
Do Until xFileName = ""
Set xBook = Workbooks.Open(xSelItem & "\" & xFileName)
Set xRg = xBook.Worksheets(xSheetName).Range(xRgStr)
xRg.Copy xSheet.Range("A65536").End(xlUp).Offset(1, 0)
xFileName = Dir()
xBook.Close
Loop
End If
End With
Set xRg = xSheet.UsedRange
xRg.ClearFormats
xRg.UseStandardHeight = True
xRg.UseStandardWidth = True
Application.DisplayAlerts = True
Application.EnableEvents = True
Application.ScreenUpdating = True
End Sub
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Paul Gill
Paul Gill
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Hi, thanks for the code. Please can you let me know how I can include the Excel file name from which the data range was copied? This would be a great help!

Thank you.
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Robertson
Robertson
This comment was minimized by the moderator on the site
Hello,

Thank you for the tutorial.

How would I: Only copy the row in "Sheet1" with values from the "total" row and paste with [filename] in master worksheet named “New Sheet”. Noting the row with Total can be different in each worksheet.

For example:
File1: Sheet1
Col1,Col2,Colx
1,2,15
Result,10,50

File2: Sheet1
Col1,Col2,Colx
1,5,10
2,4,16
3,3,6
4,5,6
5,7,10
Result,300,500

MasterFile: "New Sheet":
file1, 10, 50
file2, 300, 500
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Trish
Trish
This comment was minimized by the moderator on the site
Hi there, This works great. Is there a way to change to just pull over the values and not the formula?
Thanks!!
Reply
crystal
crystal     Trish
This comment was minimized by the moderator on the site
Hi Trish,
The following code can help you solve the problem. Thank you for your comment.

Sub Merge2MultiSheets()
Dim xRg As Range
Dim xSelItem As Variant
Dim xFileDlg As FileDialog
Dim xFileName, xSheetName, xRgStr As String
Dim xBook, xWorkBook As Workbook
Dim xSheet As Worksheet
On Error Resume Next
Application.DisplayAlerts = False
Application.EnableEvents = False
Application.ScreenUpdating = False
xSheetName = "Sheet1"
xRgStr = "A1:D4"
Set xFileDlg = Application.FileDialog(msoFileDialogFolderPicker)
With xFileDlg
If .Show = -1 Then
xSelItem = .SelectedItems.Item(1)
Set xWorkBook = ThisWorkbook
Set xSheet = xWorkBook.Sheets("New Sheet")
If xSheet Is Nothing Then
xWorkBook.Sheets.Add(after:=xWorkBook.Worksheets(xWorkBook.Worksheets.count)).Name = "New Sheet"
Set xSheet = xWorkBook.Sheets("New Sheet")
End If
xFileName = Dir(xSelItem & "\*.xlsx", vbNormal)
If xFileName = "" Then Exit Sub
Do Until xFileName = ""
Set xBook = Workbooks.Open(xSelItem & "\" & xFileName)
Set xRg = xBook.Worksheets(xSheetName).Range(xRgStr)
xRg.Copy xSheet.Range("A65536").End(xlUp).Offset(1, 0)
xFileName = Dir()
xBook.Close
Loop
End If
End With
Set xRg = xSheet.UsedRange
xRg.ClearFormats
xRg.UseStandardHeight = True
xRg.UseStandardWidth = True
Application.DisplayAlerts = True
Application.EnableEvents = True
Application.ScreenUpdating = True
End Sub
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Luisa
Luisa     crystal
This comment was minimized by the moderator on the site
Hi, it's still pulling the formulas, not the values, so it's giving me a #REF error. I know it might need a .PasteSpecial xlPasteValues somewhere, but I can't figure out where. Can you help? Thanks!
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Dan
Dan
This comment was minimized by the moderator on the site
Hi Thanks for this.


How do I include the code to loop through all folders and subfolders and perform the above copy?


Thanks!
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Dan Tran
Dan Tran
This comment was minimized by the moderator on the site
Hi - This code is perfect for what I'm trying to achieve.

Is there a way to loop through all folders and subfolders and perform the copy?


Thanks!
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Alexander Høgh
Alexander Høgh
This comment was minimized by the moderator on the site
Hi - This code works very well for the first 565 lines for every file, but all lines after are overlapped by the next file.
is there a way to fix this?
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Ouen A
Ouen A
This comment was minimized by the moderator on the site
Thank you - how would one be able to copy and paste (special values) from each worksheet within a workbook into separate sheets within a main Master file?
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juan
juan
This comment was minimized by the moderator on the site
how do you make to code leave a blank if cell is empty?
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Nick
Nick
This comment was minimized by the moderator on the site
for me, the "Sheet1" tab name changes for each of my files. For instance, Tab1, Tab2, Tab3, Tab4...How can I setup a loop to run through a list in excel and keep changing the "Sheet1" name until it runs through everything?
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crystal
crystal     Nick
This comment was minimized by the moderator on the site
Hi Nick,The VBA code below can help you solve the problem. Please have a try.<div data-tag="code">Sub LoopThroughFileRename()
'Updated by Extendofice 2021/12/31
Dim xRg As Range
Dim xSelItem As Variant
Dim xFileDlg As FileDialog
Dim xFileName, xSheetName, xRgStr As String
Dim xBook, xWorkBook As Workbook
Dim xSheet As Worksheet
Dim xShs As Sheets
Dim xName As String
Dim xFNum As Integer
On Error Resume Next
Application.DisplayAlerts = False
Application.EnableEvents = False
Application.ScreenUpdating = False
Set xFileDlg = Application.FileDialog(msoFileDialogFolderPicker)
xFileDlg.Show
xSelItem = xFileDlg.SelectedItems.Item(1)
xFileName = Dir(xSelItem & "\*.xlsx", vbNormal)
Do While xFileName <> ""
Set xWorkBook = Workbooks.Open(xSelItem & "\" & xFileName)
Set xShs = xWorkBook.Sheets
For xFNum = 1 To xShs.Count
Set xSheet = xShs.Item(xFNum)
xName = xSheet.Name
xName = Replace(xName, "Sheet", "Tab") 'Replace Sheet with Tab
xSheet.Name = xName
Next
xWorkBook.Save
xWorkBook.Close
xFileName = Dir()
Loop
Application.DisplayAlerts = True
Application.EnableEvents = True
Application.ScreenUpdating = True
End Sub
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