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How to create appointment from Excel sheet to Outlook calendar?

Author Sun Last modified

In sometimes，you may need to create appointments in Outlook calendar, but have you ever tried to list appointments in Excel worksheet, then import them to Outlook calendar as below screenshot shown?

sample data
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create appointment from Excel to Outlook calendar

Create appointments from Excel sheet to Outlook calendar

Create appointments from Excel sheet to Outlook calendar

Firstly, you need to save the sheet as CSV(Comma Delimited) file.

1. List the appointments in a sheet with these fields: Subject, StartDate, EndDate, StartTime, EndTime, Location and Description, the first two fields are needed at least.
prepare the data

2. Click File > Save As > Browse.
Click File > Save As > Browse

3. Select a location to place the new file, choose CSV (Comma delimited) from Save as type drop-down list.
choose CSV (Comma delimited)

4. Click Save, there may be some reminding dialogs pop out, just close them.

Import the CSV file into Outlook.

5. Enable Outlook, click File > Open & Export > Import/Export.
click File > Open & Export > Import/Export in Outlook

6. In the Import and Export Wizard, choose Import from another program or file from the list.
choose Import from another program or file from the list

7. Click Next, click Browse to find the CSV file, and check the option as you need to process the result.
click Browse to find the CSV file, and check the option to process the result

8. Click Next, select a calendar folder you want to import the appointments in Import a File dialog.
select a calendar folder to import the appointments

9. Click Next > Finish. Now the appointments have been imported from Excel to Outlook calendar.
the appointments are imported from Excel to Outlook calendar

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