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How to create dependent cascading drop down lists in Excel?

Supposing you have three lists as below screenshot shown, and you need to create a cascading drop down list to limit the choices in the second drop down list based on the value in the parent one. For example, parent drop down lists locate in column E with values of Coffee, Tea and Wine. When selecting Coffee from the parent drop down list, only the coffee items display in the second drop down list. This article will show you a method to achieve this operation.

Create dependent cascading drop down list with indirect function

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Create dependent cascading drop down list with indirect function


Please do as follows to create a dependent cascading drop down list in Excel.

1. Select the cells which the values you will display in the parent drop down lists, and then name the range in the Name Box (here I name the three column headers as drinkstuff in my case). See screenshot:

2. Next, give names to the corresponding Coffee, Tea and Wine items as Coffee, Tea and Wine separately in the Name Box as below screenshot:

3. Select the cells you want to create parent drop down lists, and then click Data > Data Validation > Data Validation. See screenshot:

4. In the Data Validation dialog box and under the Settings tab, select List from the Allow drop down list, enter =drinksuff into the Source text box, and then click the OK button.

Note: drinkstuff is the range name specified in step 1. Please change it based on your needs.

5. Select the cells you will create the second drop down lists, and then click Data > Data Validation > Data Validation to open the Data Validation dialog box.

6. In the Data Validation drop down list, select List from the Allow drop down list, enter =INDIRECT(E2) into the Source text box, and then click the OK button.

Note: In this case, E2 is the first cell contains the parent drop down lists.

Now the cascading drop down list is created. When selecting Coffee from the parent drop down list, only the coffee items display in the second drop down list. When Tea is selected in the parent drop down list, you can only select the tea items from the second drop down list. See screenshot:


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    Francisco Castro · 4 months ago
    Excelente !!! ya he hecho este ejercicio varias veces, pero ahora me surge uno donde una de las opciones que debe desencadenar la validación como "Coffe, Tea o Wine"... ahora debo incluir una opción para que el usuario escriba cualquier texto!... no sé como hacerle... estoy atorado ahí... ojalá me puedan ayudar!Me refiero a que el usuario aparte de Café, Te y Vino puede escoger una opción más que se llame "Notas" y que en vez de desplegar alguna lista... le deje escribir cualquier texto... cómo ven? creen poder ayudarme?
    Mil Gracias!!
  • To post as a guest, your comment is unpublished.
    Paco Castro · 4 months ago
    Excelente !!! ya he hecho este ejercicio varias veces, pero ahora me surge una variante donde una de las opciones que debe desencadenar la validación como "Coffe, Tea o Wine"... ahora debo incluir una opción para que el usuario escriba cualquier texto! por ejemplo, aparte de Cafe, Te y Vino, habría una nueva que se llame "Nota" y en la siguiente columna, en vez de desplegar una lista, debo permitir que el usuario capture cualquier texto.

    ... no sé como hacerle... estoy atorado ahí... ojalá me puedan ayudar!
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    Luciene · 6 months ago
    Tenho uma planilha onde os dados da minha lista principal está em linhas e não em colunas como no exemplo. Neste caso minhas opções para a lista dependente está organizado em colunas. Já tentei várias manobras e não consigo êxito. Será que poderia me ajudar? Desde já agradeço