How to link Pivot Table filter to a certain cell in Excel?

If you want to link a Pivot Table filter to a certain cell, and make the Pivot Table filtered based on the cell value, the method in this article can help you.

Link Pivot Table filter to a certain cell with VBA code


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Link Pivot Table filter to a certain cell with VBA code

The Pivot Table you will link its filter function to a cell value should include a filter field (the name of the filter field takes an important role in the following VBA code).

Take the below Pivot Table as an example, The filter field in the Pivot Table is called Category, and it includes two values “Expenses” and “Sales”. After linking the Pivot Table filter to a cell, the cell values you will apply to filter Pivot Table should be “Expenses” and “Sales”.

1. Please select the cell (here I select cell H6) you will link to Pivot Table’s filter function, and enter one of the filter values into the cell in advance.

2. Open the worksheet contains the Pivot Table you will link to cell. Right click the sheet tab and select View Code from the context menu. See screenshot:

3. In the Microsoft Visual Basic for Applications window, copy below VBA code into the Code window.

VBA code: Link Pivot Table filter to a certain cell

Private Sub Worksheet_Change(ByVal Target As Range)
'Update by Extendoffice 20180702
    Dim xPTable As PivotTable
    Dim xPFile As PivotField
    Dim xStr As String
    On Error Resume Next
    If Intersect(Target, Range("H6:H7")) Is Nothing Then Exit Sub
    Application.ScreenUpdating = False
    Set xPTable = Worksheets("Sheet1").PivotTables("PivotTable2")
    Set xPFile = xPTable.PivotFields("Category")
    xStr = Target.Text
    xPFile.ClearAllFilters
    xPFile.CurrentPage = xStr
    Application.ScreenUpdating = True
End Sub

Notes:

1) “Sheet1” is the name of the opened worksheet.

2) “PivotTable2” is the name of the Pivot Table you will link its filter function to a cell.

3) The filtering field in the pivot table is called "Category".

4) The referenced cell is H6. You can change these variable values based on your needs.

4. Press the Alt + Q keys to close the Microsoft Visual Basic for Applications window.

Now the filter function of the Pivot Table is linked to cell H6.

Refresh the cell H6, then corresponding data in Pivot Table are filtered out based on the existing value. See screenshot:

When changing the cell value, the filtered data in the Pivot Table will be changed automatically. See screenshot:

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  • To post as a guest, your comment is unpublished.
    Gilmar Alves · 1 years ago
    Boa tarde...! Ótima publicação, como faço para utilizar o filtro em duas ou mais tabelas dinâmicas...? Agradeço desde já.

    Good afternoon...! Great publishing, how do I use the filter in two or more PivotTables ...? Thanks in advance.
    • To post as a guest, your comment is unpublished.
      crystal · 1 years ago
      Hi Gilmar Alves,
      Sorry can't help you with that. Welcome to post any question in our forum: https://www.extendoffice.com/forum.html to get more Excel support from out Excel professional or other Excel fans.
      • To post as a guest, your comment is unpublished.
        Michael · 1 years ago
        Has anyone figured out the multiple pivot table linking question?
  • To post as a guest, your comment is unpublished.
    Jeri · 1 years ago
    what if i have more than 1 pivot table and to link to 1 cell. How shld i amend the code?
    • To post as a guest, your comment is unpublished.
      crystal · 1 years ago
      Hi Jeri,
      Sorry can't help you with that. Welcome to post any question in our forum: https://www.extendoffice.com/forum.html to get more Excel support from out Excel professional or other Excel fans.
  • To post as a guest, your comment is unpublished.
    Sara · 1 years ago
    What if the cell that is linked to the Pivot Table, in this case H6, is on another worksheet? How does it change the code?
  • To post as a guest, your comment is unpublished.
    Frank · 1 years ago
    how to do it on mul;tiple field since in code there is only one target
    • To post as a guest, your comment is unpublished.
      crystal · 1 years ago
      Hi Frank
      Sory can't help you with that.