Note: The other languages of the website are Google-translated. Back to English
English English

How to sort numbers or texts and remove the duplicate records directly in Excel?

If there is a list of numbers or texts with some duplicates, the duplicate ones will be sorted together while using the Sort function in Excel. However, in some cases, you just want to sort the data and remove the duplicate records directly, how can you deal with this job?
doc sort remove duplicates 1

Sort numbers and remove the duplicate ones

Sort texts and remove the duplicate ones

Sort numbers and remove the duplicate ones

To sort numbers and remove duplicates, you need some formulas to help you.

1. Firstly, you need to identify the duplicate rows by using this formula =COUNTIF(A2:A$11,"="&A1), A1 is the first number in the list, A11 is the cell below the last number of the list. Drag auto fill down to fill cells with this formula.
doc sort remove duplicates 2

2. Then in adjacent column, type this formula =IF(B1=0,A1,"") B1 is the first formula cell, drag fill handle down to sort the numbers. Duplicates will be displayed as blank.
doc sort remove duplicates 3

3. In next column, use =SMALL(C$1:C$10,ROW(C1)-ROW(C$1)+1) to sort numbers from smallest to largest and remove duplicate ones. C1:C10 is the third formula range.
doc sort remove duplicates 4


1. If you want to sort numbers from largest to smallest, you can use this formula =LARGE(C$1:C$10,ROW(C1)-ROW(C$1)+1).
doc sort remove duplicates 5

2. You can apply the Error Condition Wizard of Kutools for Excel, select Any error value from Error types drop down list to convert errors to blanks or message as you need.(Free Download Kutools for Excel Now!)
doc sort remove duplicates 6

Sort texts and remove the duplicate ones

If you want to sort texts and remove the duplicate values, you also need some formulas.

1. Firstly, add a series of numbers adjacent to the text list.
doc sort remove duplicates 7

2. In the column C, type this formula =IF(COUNTIF(B12:B$21,B12)=1,B12,"") (B12:B21 is the text range) to extract the unique texts.
doc sort remove duplicates 8

3. In the column D, type this =COUNTIF(C$12:C$21,"<"&C12) to sort the unique texts. In this case, duplicates will be displayed as zeros.
doc sort remove duplicates 9

4. In column E, type this formula =MATCH(A12,D$12:D$21,0), the zeros will be displayed as errors. A12 is the first number of the series number, D12:D21 is the third formula range.
doc sort remove duplicates 10

5. In column F, type this formula =INDEX(B$12:B$21,E12), B12:B21 is the text range, E12 is the first cell of previous formula range. Now the duplicate ones shown as errors, and only unique texts are sorted.
doc sort remove duplicates 11

Tip: You also can apply the Error Condition Wizard of Kutools for Excel to convert Only the #N/A error value to blanks.(Free Download Kutools for Excel Now!)
doc sort remove duplicates 12

The Best Office Productivity Tools

Kutools for Excel Solves Most of Your Problems, and Increases Your Productivity by 80%

  • Reuse: Quickly insert complex formulas, charts and anything that you have used before; Encrypt Cells with password; Create Mailing List and send emails...
  • Super Formula Bar (easily edit multiple lines of text and formula); Reading Layout (easily read and edit large numbers of cells); Paste to Filtered Range...
  • Merge Cells/Rows/Columns without losing Data; Split Cells Content; Combine Duplicate Rows/Columns... Prevent Duplicate Cells; Compare Ranges...
  • Select Duplicate or Unique Rows; Select Blank Rows (all cells are empty); Super Find and Fuzzy Find in Many Workbooks; Random Select...
  • Exact Copy Multiple Cells without changing formula reference; Auto Create References to Multiple Sheets; Insert Bullets, Check Boxes and more...
  • Extract Text, Add Text, Remove by Position, Remove Space; Create and Print Paging Subtotals; Convert Between Cells Content and Comments...
  • Super Filter (save and apply filter schemes to other sheets); Advanced Sort by month/week/day, frequency and more; Special Filter by bold, italic...
  • Combine Workbooks and WorkSheets; Merge Tables based on key columns; Split Data into Multiple Sheets; Batch Convert xls, xlsx and PDF...
  • More than 300 powerful features. Supports Office/Excel 2007-2019 and 365. Supports all languages. Easy deploying in your enterprise or organization. Full features 30-day free trial. 60-day money back guarantee.
kte tab 201905

Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier

  • Enable tabbed editing and reading in Word, Excel, PowerPoint, Publisher, Access, Visio and Project.
  • Open and create multiple documents in new tabs of the same window, rather than in new windows.
  • Increases your productivity by 50%, and reduces hundreds of mouse clicks for you every day!
officetab bottom
Comments (0)
No ratings yet. Be the first to rate!
There are no comments posted here yet
Leave your comments
Posting as Guest
Rate this post:
0   Characters
Suggested Locations