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How to use data validation to limit number of digits while typing in Excel?

If you just want the users type characters in a limited number in Excel cell, for example, only can type 7-10 number of characters in cells, how can you do? In this article, I am going to talk about limiting the number of digits by using Data Validation function in Excel.

Use Data Validation function to limit number of digits in Excel


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Use Data Validation function to limit number of digits in Excel

If you just want users to type 7-digit or 10-digit string only in cells, do as these:

1. Select the cells you want to limit digits, click Data > Data Validations > Data Validation.
doc data validation number of digits 1

2. Under Settings tab, select Custom from Allow drop-down list, then type this formula =OR(LEN(A1)=7,LEN(A1)=10) into Formula textbox.
doc data validation number of digits 2

3. Click OK. Now the selected cells only can type 7-digit string or 10-digit string. Or it pops out a dialog to warn you.
doc data validation number of digits 3

Note: If you just want users to type number strings, use this formula =OR(AND(LEN(A1)=7,LEN(A1)=10),ISNUMBER(A1)).

If you only allow users typing 7-10 digits of strings in cells, you can do as these:

1. Select the cells you want to limit digits, click Data > Data Validations > Data Validation.

2. Under the Settings tab, select Text length from Allow drop-down list, choose between in Data drop-down list, in Minimum and Maximum textbox, type the number you use.
doc data validation number of digits 4

3. Click OK. Now the selected cells only can type strings in digits between 7 and 10.
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Tip: if you want to pop a dialog out with specific warning to remind users, you can do as these:

In the Data Validation dialog, under Error Alert tab, type the reminder in the Error message textbox.
doc data validation number of digits 6

Then click OK, while users enter the invalidation data, the message pops out to remind users type right data.
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