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How to fill a default value if cell is blank in Excel?

In this article, I introduce some methods on filling a default value if the relative cells or cells in the range are blank in Excel.

Fill a default value if the reference cell is blank with formula

Fill a default value if the cell is blank with Find and Replace

Fill a default value if the cell is blank with Go To Special

Fill value above/below or default value if the cell is blank with Kutools for Excelgood idea3


Fill blank cells based on above/below or a specific default cell as you need in Excel sheet

In Excel, you many need to fill the blank cells with the above or below value, or a fixed value you want. normally, you can drag fiil handle or type one by one to fill the cells manually. However, the Kutools for Excel's Fill Blank Cells can quickly handle the job as below screenshot shown.  Click for 60 days free trial!
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Fill a default value if the reference cell is blank with formula

If there are two columns, column B is refer to column A,how can you fill a default value while cell in column A is blank?

Type this formula

=IF(A1="","no response",A1)

in column B which you want to get the value from column A, A1 is the cell you refer to, drag fill handle over cells to apply this formula.
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Fill a default value if the cell is blank with Find and Replace

The Find and Replace function can replace all blank cells with a new value as you need.

1. Select the cells you use, press Ctrl + H to enable Find and Replace dialog.

2. In Find what textbox, enter nothing, in Replace with textbox, type the value you use to display in blank cells.
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3. Click Replace All > OK, now all blank cells have been filled with the value you need.
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Fill a default value if the cell is blank with Go To Special

With the Go To Special function, you also can find all blank cells firstly, then enter the value as you need.

1. Select the range you use, press Ctrl + G to open Go To dialog, click Special.
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2. In the Go To Special dialog, check Blanks option. Click OK.
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3. The blank cells have been selected, type the value you want, press Ctrl + Enter to fill in all selected blank cells.
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Fill value above/below or default value if the cell is blank with Kutools for Excel

If you want to fill blank cells with value above or below or a specific value in Excel, the Fill Blank Cells utility of Kutools for Excel can do you a favor.

Kutools for Excel, with more than 200 handy functions, makes your jobs easier. 

After installing Kutools for Excel, please do as below:(Free Download Kutools for Excel Now!)

1. Select the range you use, click Kutools > Insert > Fill Blank Cells.
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2. In the Fill Blank Cells dialog, choose the options as you need.

Fill with above, below, left or right value:
doc fill default if blank 8

Fill blanks with above value (choose Based on values and Down options)
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Fill blanks with right value(choose Based on values and left options)
doc fill default if blank 10

Fill blanks based on a fixed value
doc fill default if blank 11
doc fill default if blank 12

Fill blanks with linear values
doc fill default if blank 13
doc fill default if blank 14


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