Skip to main content

How to remove all dashes from SSN (Social Security Numbers) in Excel?

Author: Kelly Last Modified: 2024-06-03

Social Security Numbers (SSNs) typically consist of 9 digits formatted as AAA-GG-SSSS with hyphens. If you find yourself with a list of SSNs in Excel needing to strip the dashes and keep leading zeros, this article offers several straightforward methods to achieve that.


Remove all dashes from SSN with formulas

You can apply the SUBSTITUTE function to remove a certain character from a cell easily and keep leading zeros in Excel. Please do as follows:

  1. Select a blank cell where you want to display the SSN without dashes and enter the below formula:
    =SUBSTITUTE(B3,"-","")
    Tip: In the above formula, B3 is the cell containing a SSN, "-" means you will replace all dashes, and "" indicates you will replace the dashes with nothing, effectively removing them.
  2. Drag the fill handle to extend the formula across the desired range.

Note: You can also apply the below formula to remove all dashes from a SSN while keeping leading zeros.

=LEFT(B3,3)&MID(B3,5,2)&RIGHT(B3,4)

Remove all dashes from SSN with Replace feature

If you need to remove all dashes from the SSN cells directly, you can apply the Replace feature in Excel. Please do as follows:

1. Select the SSN cells you will remove dashes from, and press Ctrl + H keys together to open the Find and Replace dialog.
Note: You can also open the Find and Replace dialog with clicking Home > Find & Select > Replace.

2. In the Find and Replace dialog, type dashes into the Find what box, leave the Replace with box empty, and then click the Replace All button. See screenshot:

3. Now a dialog box comes out and tells how many dashes have been removed. Close this dialog and the Find and Replace dialog.
Now you will see all dashes are removed from the SSN cells in bulk. See screenshot:

Tip: When using this method to remove dashes from SSNs, if your SSNs include leading zeros, you might notice these zeros disappear. To add the leading zeros back, first select the cells containing the SSNs, then press Ctrl + 1 to open the Format Cells dialog. Choose Custom and enter 000000000 (9 zeros) into the Type box to ensure the SSNs are formatted correctly with 9 digits, restoring any leading zeros.


Remove all dashes from SSN with Kutools for Excel's Remove Characters

If you have Kutools for Excel installed, you can apply its Remove Characters feature to remove any kinds of characters from selected cells immediately.

Kutools for Excel- Includes more than 300 handy tools for Excel. 60-day full-feature free trial, no credit card required! Get It Now

1. Select the SSN cells you will remove dashes from, and click Kutools > Text > Remove Characters. See screenshot:

2. In the Remove Characters dialog, only tick the Custom checkbox, type dashes into below box, and click the Ok button. See screenshot:

Now all dashes are removed from the selected SSN cells at once.

Tip: When using this method to remove dashes from SSNs, if your SSNs include leading zeros, you might notice these zeros disappear. To add the leading zeros back, first select the cells containing the SSNs, then press Ctrl + 1 to open the Format Cells dialog. Choose Custom and enter 000000000 (9 zeros) into the Type box to ensure the SSNs are formatted correctly with 9 digits, restoring any leading zeros.


Remove all dashes from SSN by removing the 4th and 7th characters

As you know, an SSN is made by 9 digits with two dashes. And two dashes are fixed in fourth place and seventh place. Hence, you can apply the Remove by Position feature of Kutools for Excel to remove the fourth and seventh characters to remove all dashes.

Kutools for Excel- Includes more than 300 handy tools for Excel. 60-day full-feature free trial, no credit card required! Get It Now

1. Select the SSN cells you will remove dashes from, and click Kutools > Text > Remove by Position. See screenshot:

2. In the Remove by Position dialog,
(1) Type 1 in the Numbers box, check Specify option, type 4 into the right box, and click the Apply button.
(2) Change 4 to 6 in the Specify box, and click the Ok button. See screenshot:


Now all dashes are removed from the selected SSN cells at once.

Tip: When using this method to remove dashes from SSNs, if your SSNs include leading zeros, you might notice these zeros disappear. To add the leading zeros back, first select the cells containing the SSNs, then press Ctrl + 1 to open the Format Cells dialog. Choose Custom and enter 000000000 (9 zeros) into the Type box to ensure the SSNs are formatted correctly with 9 digits, restoring any leading zeros.


Related articles:

Best Office Productivity Tools

🤖 Kutools AI Aide: Revolutionize data analysis based on: Intelligent Execution   |  Generate Code  |  Create Custom Formulas  |  Analyze Data and Generate Charts  |  Invoke Kutools Functions
Popular Features: Find, Highlight or Identify Duplicates   |  Delete Blank Rows   |  Combine Columns or Cells without Losing Data   |   Round without Formula ...
Super Lookup: Multiple Criteria VLookup    Multiple Value VLookup  |   VLookup Across Multiple Sheets   |   Fuzzy Lookup ....
Advanced Drop-down List: Quickly Create Drop Down List   |  Dependent Drop Down List   |  Multi-select Drop Down List ....
Column Manager: Add a Specific Number of Columns  |  Move Columns  |  Toggle Visibility Status of Hidden Columns  |  Compare Ranges & Columns ...
Featured Features: Grid Focus   |  Design View   |   Big Formula Bar    Workbook & Sheet Manager   |  Resource Library (Auto Text)   |  Date Picker   |  Combine Worksheets   |  Encrypt/Decrypt Cells    Send Emails by List   |  Super Filter   |   Special Filter (filter bold/italic/strikethrough...) ...
Top 15 Toolsets12 Text Tools (Add Text, Remove Characters, ...)   |   50+ Chart Types (Gantt Chart, ...)   |   40+ Practical Formulas (Calculate age based on birthday, ...)   |   19 Insertion Tools (Insert QR Code, Insert Picture from Path, ...)   |   12 Conversion Tools (Numbers to Words, Currency Conversion, ...)   |   7 Merge & Split Tools (Advanced Combine Rows, Split Cells, ...)   |   ... and more

Supercharge Your Excel Skills with Kutools for Excel, and Experience Efficiency Like Never Before. Kutools for Excel Offers Over 300 Advanced Features to Boost Productivity and Save Time.  Click Here to Get The Feature You Need The Most...

Description


Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier

  • Enable tabbed editing and reading in Word, Excel, PowerPoint, Publisher, Access, Visio and Project.
  • Open and create multiple documents in new tabs of the same window, rather than in new windows.
  • Increases your productivity by 50%, and reduces hundreds of mouse clicks for you every day!
Comments (2)
No ratings yet. Be the first to rate!
This comment was minimized by the moderator on the site
None of your examples have a zero leading in the first position of the SSN and how the removal of the dashes using your various methods would impact that leading zero, especially if you wanted to retain the leading zeros. Please update your presentation.
This comment was minimized by the moderator on the site
Thank you for your feedback. I've incorporated the necessary tips to address the scenarios involving leading zeros in SSNs.

Amanda
There are no comments posted here yet
Please leave your comments in English
Posting as Guest
×
Rate this post:
0   Characters
Suggested Locations