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How to convert all formulas to values in Excel?

Author Kelly Last modified

If you apply a formula in Excel that references cells from external files and then send the workbook to others, they may encounter error values upon opening it. To avoid this, it's wise to convert your formula to a static value before sharing. This approach not only solves the error issue, but also enhances data security, guards against accidental modifications, and ensures compatibility with different software. This article will introduce two solutions to help you replace formulas with their calculated values effectively, please read on to find out how.

Convert all formulas to values with Paste Special feature

You can use the "Paste Special" feature to replace all the selected formulas with their calculated values easily in Excel. Please do as follows:

  1. Select the cells containing the formulas you will change to values, and then press "Ctrl" + "C" to copy them.
  2. Right click on any cell within the range, and choose the "Values" option under "Paste Options" in the right-clicking menu.

Result

Now all formulas in the selection are converted to values immediately.

A screenshot showing formulas converted to static values in Excel

Note: This method can only change formulas to static values in one selected range at a time. If your formula cells are spread out or nonadjacent, you'll need to convert each separately, or use the method below.

Convert all formulas to values with a handy tool (supports multiple range selections)

With "Kutools for Excel" installed, you can take advantage of its "To Actual" feature, which allows you to simultaneously convert formulas to their actual values in multiple ranges with a single click, a feature that proves particularly useful for formulas located in different nonadjacent cells or ranges in your Excel workbook.

Kutools for Excel offers over 300 advanced features to streamline complex tasks, boosting creativity and efficiency. Itegarate with AI capabilities, Kutools automates tasks with precision, making data management effortless. Detailed information of Kutools for Excel...         Free trial...

Just select the cells with formulas you will replace with their calculated results, and click "Kutools" > "To Actual". Then all formulas in the selection are converted to values in bulk.

 Tip: If the cells containing the formulas you want to convert are nonadjacent, you can select each one individually while holding down the "Ctrl" key, and then click "To Actual".

A GIF demonstrating the Kutools To Actual feature to convert formulas to values in Excel

Note: In addition to converting formulas to their actual values, Kutools for Excel also offers an advanced toolkit designed to simplify complex Excel conversion tasks, as illustrated in the screenshot provided. Download Kutools for Excel today!

A screenshot of the Kutools tab in Excel showing conversion options

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