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How to convert true false to checkbox in Excel?

Author: Kelly Last Modified: 2019-09-26

For example, you have a column filled with “TRUE” and “FALSE” in a survey, and you want to convert true to a ticked checkbox, and convert false to an unticked one, how could you deal with it in Excel? This article introduces some solutions for you.


Convert true false to checkbox mark in Excel

Let’s say you have listed numbers in two columns, if the number in the first column is bigger than that in the second column, display TRUE, otherwise display False as below screenshot shown. Now you can change the formula to convert TRUE or FALSE to checkbox marks easily in Excel.

Change the original formula to =IF(original_formula,"þ","¨")

1. In this case, I use the formula =B3>C3 to compare the numbers in two columns. Therefore, I will change the original formula as below, and then drag the AutoFill handle to other cells.

=IF(B3>C3,"þ","¨")

2. Keep the formula cells selected, right click, and select Format Cells from the context menu.

3. In the Format Cells dialog, go to the Font tab, select Windings from the Font list box, and click the OK button.

Now you will see the special characters are converted to ticked checkboxes and unticked checkboxes. See screenshot:

Notes:

  • If you type the text “True” or “False” manually (the cells should be formatted as text in advance), you can change them to checkboxes with this formula =IF(D3="True","þ","¨").
  • The checkbox marks will automatically change based on the return values of original formulas.

Convert true false to checkbox controls with VBA

This section will introduce a VBA macro to convert multiple true and false to checkbox controls in Excel. Please do as follows:

1. Select the cells equal to “TRUE” and “FALSE” you will convert to checkboxes.

2. Press Alt + F11 keys together to open the Microsoft Visual Basic for Applications window.

3. Click Insert > Module, and then paste below VBA code into the new Module window.

VBA: Convert TRUE and FALSE to checkbox controls in Excel

Sub ConvertTrueFalseToCheckbox()
Dim xCB As CheckBox
Dim xRg, xCell As Range
Application.ScreenUpdating = False
On Error Resume Next
Set xRg = Selection
For Each xCB In ActiveSheet.CheckBoxes
xCB.Delete
Next
For Each xCell In xRg
If (UCase(xCell.Value) = "TRUE") Or (UCase(xCell.Value) = "FALSE") Then
Set xCB = ActiveSheet.CheckBoxes.Add(xCell.Left, xCell.Top, cDblCheckboxWidth, xCell.Height)
xCB.Value = xCell.Value
xCB.LinkedCell = xCell.Address
xCB.Text = ""
End If
Next
Application.ScreenUpdating = True
End Sub

4. Press F5 key or click the Run button to run this VBA.

Then you will see all selected TRUE and FALSE are converted to checkbox controls. TRUE is converted to a ticked checkbox, and FALSE is converted to an unticked checkbox. See screenshot:

Notes:

  • You can tick or untick these checkboxes as you need. If you tick a FALSE checkbox, FALSE will change to TRUE automatically, and vice versa.
  • If you apply this VBA to formula cells (which return TRUE and FALSE), the checkboxes will automatically change based on the return values of formulas. However, after you manually ticked or unticked these checkboxes, they won’t change based on formula return values.

Convert true false to checkbox controls with an amazing tool

If you have Kutools for Excel installed, you can apply its Batch Insert Check Boxes feature to insert multiple checkbox controls in bulk with one click in Excel.

Kutools for Excel- Includes more than 300 handy tools for Excel. Full feature free trial 60-day, no credit card required! Get It Now

1. Select the cells equal to “TRUE” and “FALSE” you will convert to checkboxes, and click Kutools > Insert > Batch Insert Check Boxes.

2. Now a checkbox control is inserted into every selected cell. You can manually tick these checkboxes as you need.


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Comments (1)
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This comment was minimized by the moderator on the site
Thank you for the VBA, it instantly solved my issue. Downloading a Google Sheet with check boxes converts them to boolean TRUE/FALSE values, and this was the fastest way i've found to fix the issue. Just change the text to white and you have a checkbox only in the cell.
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