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How to change values in a cell range in Excel?

Author Tech Support Last modified

Suppose you need to adjust each product price in Excel by adding or subtracting $35. This article explores several quick and efficient methods to modify values in a range of cells without using formulas. Whether you're updating prices, adjusting inventory levels, or modifying data across your spreadsheet, these techniques offer simple and effective ways to make bulk changes with ease.

Change values in a cell range with the Paste Special command

In this example, we will demonstrate how to add $35 to each product price without using a formula according to the following steps:

  1. Type the number 35 in any blank cell and copy it.
  2. Select the range that you want to change values and right-click, and then choose "Paste special…" from the menu.
  3. Select the "All" option from "Paste", and click the "Add" option from "Operation" in the "Paste Special" dialog box.
    A screenshot of the Paste Special dialog box with Add operation selected
  4. Click "OK", and all values of the range will be added to 35.

By using the "Paste Special" command, you can change values in a range by the "Add", "Subtract", "Multiply", and "Divide"operations to change values in a range without using a formula. But if you want to apply the Rounding, exponentiation, using a custom expression or function operation to change values in a range, the Paste Special command can't help you. Is there a quick way to change the values in a range easily? Well, Kutools for Excel’s Operation Tools is the tool you should try.

Change values in a cell range quickly with Kutools for Excel

If you have "Kutools for Excel" installed, you can swiftly alter the values in a cell range using the "Operation Tools" feature. This powerful tool simplifies adjustments and allows for rapid modifications across your data set, enhancing productivity and efficiency in managing your spreadsheets.

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After installing Kutools for Excel, select "Kutools" > "More" > "Operation" to open the "Operation Tools" dialog box, then configure as follows:

Select the range of cells where you want to change the values, then

  1. Choose the operation you want to perform (e.g., add, subtract, multiply, or divide).
  2. Enter the value to be used in the operation.
  3. Click "OK" to apply the operation.
    A screenshot of the Operation Tools dialog box with preview results in Excel

Then you can see values in the selected range are changed immediately.

A screenshot of the original cell values Arrow A screenshot of adjusted cell values using Kutools Operation Tools
Notes:
  • If you want to show the formula in the formula bar, check the "Create formula" in the "Operation Tools" dialog.
  • If you want to skip formula cells in your range, check "Skip formula cells" in the "Operation Tools" dialog.
  • By applying "Operation Tools" in "Kutools for Excel", you can also perform multiple operations in the range, such as rounding, division, applying functions, and more.

For more information about Operation tools, please visit the Operation Tools tutorial page.

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