How to list all file names from a folder and sub-folders into a worksheet?
If you want to generate a list of file names within a directory in a worksheet, you can process the following ways to get a list of files from a directory in worksheet quickly.
- List all file names from a folder into worksheet by using a web browser
- List all file names from a folder into worksheet by using formula
- List all file names from a folder into worksheet by using VBA code
- List all file names from a folder and sub-folders into a worksheet with a powerful feature
If you want to list files in a folder by using the web browser, you should make sure you have one of the web browsers (Firefox, Opera and Google Chrome) installed in your computer. Supposing you need to list files of following folder in worksheet, see screenshot:
1. Go to copy the path of the folder (Folder Test) in Explorer. For example, the path of this folder is: C:\Users\AddinTestWin10\Desktop\Folder Test.
2. Open one of the web browsers (FireFox, Opera and Google Chrome) and paste the folder path in the address bar and press Enter key. See screenshot:
3. Click Ctrl+A to select all contents in the web browser and press Ctrl+C to copy them.
4. Open Excel and directly paste (using Ctrl+V shortcuts to paste) them in a worksheet. See screenshot:
- 1. With this method, only the files in the main folder can be displayed, the files in the subdirectory can not be listed.
- 2. The hyperlinks of the file names are not available.
In Excel, you can also use a formula to get the list of all filenames or psecifc type of filenames from a folder, please do with following steps:
1. Copy and paste the file path into a cell, and then type \* after the file path as below screenshot shown:
2. Then, click Formula > Name Manager, see screenshot:
3. In the Name Manager dialog box, click New button, see screenshot:
4. In the popped out New Name dialog box, specify a name into the Name text box, and then enter the below formula into the Refers to text box, see screenshot:
Note: In this formula, Sheet1!$A$1 is the cell of the worksheet contains the file path you are instered in step 1.
5. And then, click OK > Close to close the dialogs, and then enter the following formula into a blank cell where you want to list the file names, and drag the fill hanlde down untill blank cells are displayed, now, all file names in the specified folder have been listed as below screenshot shown:
Note: In this formula, Filenames is the range name you are created in step 4, and A1 is the cell contains the file path.
- 1. You should save this workbook as Excel Macro-Enabled Workbook format, if you want the formulas work well after the file is closed and reopened.
- 2. If you want to list all files with a specific extension, such as list all docx file names, in this case, you just need to use *docx* instead of *, similarly, for xlsx files, please use *xlsx*.
Using the following VBA to list files in a folder in a worksheet:
1. Open a worksheet, and click to select a cell where you want to put the filenames.
2. Hold down the ALT + F11 keys in Excel, and it opens the Microsoft Visual Basic for Applications window.
3. Click Insert > Module, and paste the following code in the Module Window.
VBA code: List all file names from a folder into a worksheet
Sub listfiles() 'Updateby Extendoffice Dim xFSO As Object Dim xFolder As Object Dim xFile As Object Dim xFiDialog As FileDialog Dim xPath As String Dim I As Integer Set xFiDialog = Application.FileDialog(msoFileDialogFolderPicker) If xFiDialog.Show = -1 Then xPath = xFiDialog.SelectedItems(1) End If Set xFiDialog = Nothing If xPath = "" Then Exit Sub Set xFSO = CreateObject("Scripting.FileSystemObject") Set xFolder = xFSO.GetFolder(xPath) For Each xFile In xFolder.Files I = I + 1 ActiveSheet.Hyperlinks.Add Cells(I, 1), xFile.Path, , , xFile.Name Next End Sub
4. Then press F5 key to run the code, a new window Browse will be displayed. Select the folder you would like to be listed the filenames.
5. Then click OK, the files in the specific folder have been listed into the worksheet with hyperlinks. See screenshot:
After installing Kutools for Excel, please do as this:
1. Open Excel, Click Kutools Plus > Import / Export > Filename List…, see screenshot:
2. In the Filename List dialog box,do the following operations:
(1.) Click button to specify the folder which contains the files you want to list;
(2.) Check the Include files in subdirections option to list all file names in subfolders or check the Include hidden files and folders option to list all names of hidden files as well as file names in hidden folders;
(3.) Specify the file type that you want to list under the Files type section;
(4.) Select one file size unit you want to display from the File size unit section you need.
(5.) Check the Create hyperlinks option as you need.
3. Click OK. It will generate a list of files in the directory or subdirectory in a new worksheet. See screenshot:
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