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How to add strings of text to multiple cells in Excel?

Author Kelly Last modified

Adding specific text to multiple cells in Excel can be a tedious and time-consuming task if done manually, cell by cell. Fortunately, there are more efficient methods available that can help you insert specific text into multiple cells quickly and easily. This guide outlines these methods, providing you with the tools to streamline your workflow.

arrow blue right bubble Add specific text to multiple cells in Excel with VBA

Using a VBA can ease our work and add specific text in multiple cells without copying and pasting.

Step 1: Select the cells in which you will add the specific text.

Step 2: Hold down the ALT + F11 keys, and it opens the Microsoft Visual Basic for Applications window.

Step 3: Click Insert >> Module, and paste the following macro in the Module Window.

VBA code: Add text to selected cells in Excel

Sub Add2Formula()
'Updated by Extendoffice 2024/07/23 
For Each c In Selection
c.Activate
ActiveCell.FormulaR1C1 = "Excel - " & ActiveCell.Formula
Next c
End Sub

Step 4: Press the F5 key to run this macro.

Note: This macro adds the text Excel - in the front of each cell text. If you want to add other text or strings, please replace the Excel ā€“ with the specific text you want to add.

arrow blue right bubble Add specific text to multiple cells in Excel with Kutools for Excel

For common users of Microsoft Excel, we may be not familiar with VBA. Alternately, the Kutools for Excel's Add Text tool can help us add specific text or strings in multiple cells quickly and easily.

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Step 1: Select the cells in which you will add the specific text.

Step 2: Click the Kutools > Text > Add Text. See screenshot:

Kutools > Text > Add Text

Step 3: In the Add Text dialog box, enter the specific text and characters in the Text section.

Step 4: check a position where you will add the specific text at in the Position section. (Note: if you want to insert the text in a specified position, please check Specify and specify the position.) See screenshot:

specify the options in the dialog box

Step 5: Click OK or Apply.

The Add Text tool of Kutools for Excel supports us in adding any specific text and characters before or after the original cell text. What's more, we can add specific text between original cell texts. No matter which settings you set, you can preview the cell changes in the Preview section.

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