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How to replace accented characters with regular characters in Excel?

Author: Kelly Last Modified: 2020-04-30

Have you received some reports with accented characters in Microsoft Excel? It looks tedious to go through the whole workbook, and replace accented characters to regular ones manually, such as "û" to "u". And this article will introduce some tricky things to quickly replace accented characters with regular characters in Excel.

Replace accented characters with regular characters with VBA

For users who are experienced with Microsoft Excel, using VBA macro is an easy way to deal with this complicated work.

1. Hold down the Alt + F11 keys in Excel, and it opens the Microsoft Visual Basic for Applications window.

2. Click Insert > Module, and paste the following macro in the Module Window.

Function StripAccent(thestring As String)
Dim A As String * 1
Dim B As String * 1
Dim i As Integer
Const AccChars= "ŠŽšžŸÀÁÂÃÄÅÇÈÉÊËÌÍÎÏÐÑÒÓÔÕÖÙÚÛÜÝàáâãäåçèéêëìíîïðñòóôõöùúûüýÿ"
Const RegChars= "SZszYAAAAAACEEEEIIIIDNOOOOOUUUUYaaaaaaceeeeiiiidnooooouuuuyy"
For i = 1 To Len(AccChars)
A = Mid(AccChars, i, 1)
B = Mid(RegChars, i, 1)
thestring = Replace(thestring, A, B)
StripAccent = thestring
End Function

3. Then go to a blank cell and paste the formula in a cell: =CheckStringCHAR(InString), for example =CheckStringCHAR("ù"), or =CheckStringCHAR(A2).

(1) Your Microsoft Visual Basic may not recognize accented characters at all, if it does not support Unicode. For example, when you paste the "š" in the Visual Basic, you may get "?". If so, this macro is not available.
(2) It does not replace accented characters in the strings of selected cell directly.

Replace accented characters with regular characters with Kutools for Excel

It requires too much skills and knowledge to use VBA macro. And the following method will help you work easier with only some clicks. Kutools for Excel's Replace Accented Characters tool makes it possible for you to replace all kinds of accented characters with regular characters easily at once.

Kutools for Excel - Supercharge Excel with over 300 essential tools. Enjoy a full-featured 30-day FREE trial with no credit card required! Get It Now

1. Select the range in which you will replace all accented characters.

2. Click Kutools > Text > Replace Accented Characters…, see screenshot:

3. In Replace Accented Characters dialog box, click the Select all button to select all replace rules, and click the Ok button to replace all accented characters. see screenshot:

(1) If there are not some specific accented characters you want, you can click the Add rule button to add your own rules into the list box in above Replace Accented Characters dialog.
(2) You can customize new replacing rules in the Replace Accented Characters dialog box.

Now you will have all accented characters in strings of selected range converted to regular characters immediately. See screenshot:

The Replace Accented Characters feature of Kutools for Excel can easily replace all kinds of accented characters with regular chars in the entire workbook. Have a Free Trial!

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Comments (12)
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This comment was minimized by the moderator on the site
How can I replace multiple characters with a single one? For example é with e?
This comment was minimized by the moderator on the site
Dobrý deň, starší súbor xlsm mi vo win11 debuguje na tom, že nevie nájsť meno hárka "Prehľad", má problém s diakritikou.
Nie je problém zmeniť pomenovanie hárka na nové bez diakritiky resp. vyhľadať objekt inak, oveľa väčší problém je však zároveň ten,
že z tohto súboru v exceli pomocou VBA odosielam emaily a ak chcem pomocou VBA napísať telo emailu, tak sa mi v outlooku
menia písmená s diakritikou (č, ď, ť ...) na rôzne zástupné znaky. Email vyzerá nedôstojne a nechcem ho písať ani bez diakritiky,
pretože sme predsa na Slovensku a komunikujeme ešte v materinskej reči...
Môžete mi prosím napísať, či sa tento problém dá odstrániť konkrétnym nastavením windows alebo officu?
V predošlom počítači to fungovalo bez problémov.
Ďakujem pekne.
This comment was minimized by the moderator on the site
I tried that VBA script on my worksheet which had several names with accent characters. This did a nice job of cleaning them up. Thanks.
This comment was minimized by the moderator on the site
I have added the code and it work perfectly however I need to add more accent to the code as I´m missing polish accents. How can I edit the code and add those accents? I try to do it in a notepad and then paste again the code but it change the letter back to normal characters. I'm not an expert so I really need your help please!
This comment was minimized by the moderator on the site
Const AccChars = "ŠŽšžYAÁÂAÄAÇEÉEËIÍÎI?NOóÔOÖUÚUÜÝaáâaäaçeéeëiíîi?noóôoöuúuüýyĄĘĆŁŃóŚŻŹąęćłńóśżź"
Const RegChars = "SZszYAAAAAACEEEEIIIIDNOOOOOUUUUYaaaaaaceeeeiiiidnooooouuuuyyAECLNOSZZaeclnoszz"
This comment was minimized by the moderator on the site
The VBA function StripAccent() worked like a charm, thank you very much for it. But I would like to ask what exactly does this "* 1" at at the end of "Dim A As String * 1" initialization string, I've never seen that before and I wasn't able to find an answer to that myself so far.
This comment was minimized by the moderator on the site
when you remove special character it also remove the space between the text ??
This comment was minimized by the moderator on the site
is it possible to replace multiple characters with another character? There is no way to say I want to replace é by é

How can I do mass replacements like this in Kutools for Excel? I like the multireplace functionality but it would be a lot more useful if replacement of entire words would be possible. Anyboy any idea how I can do this?
This comment was minimized by the moderator on the site
If you are looking to replace a specific accent character (ex. é), you can do a Find and Replace All (search for "é" and replace with "e"). This solved my problem.
This comment was minimized by the moderator on the site
No shit Sherlock
This comment was minimized by the moderator on the site
Hello, Excellent Macro. Thanks for posting this. However I am wondering if I want to replace all of the characters in the excel file, how can I do that at once? Thanks Vivek
This comment was minimized by the moderator on the site
On the "Replace accented characters with regular characters with VBA" part, step 3, you must replace CheckStringCHAR for STRIPACCENT, which is the name of the function in the provided code!
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