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Excel: How to expand or collapse all fields in Pivot Table

Pivot Table is usually used for analyzing data in Excel. If there are many groups, sometimes the groups will be collapsed or expanded for different viewing requests. However, it will be annoying if you want to expand or collapse all fields and click the expand/collapse button one by one as below screenshot:
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Here introduce some ways for quickly expanding or collapsing all groups in Pivot Table.

Expand or collapse all fields by PivotTable built-in feature

Expand or collapse all fields by shortcuts

Expand or collapse all fields by PivotChart


Expand or collapse all fields by PivotTable built-in feature

In Excel, there are two built-in features that can be used to expand or collapse all fields at once time.

Expand Field and Collapse Field button

Click on the group name of the Pivot Table to show the PivotTable Analyze tab, and go to click Expand Field or Collapse Field button as you need.
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Right-click Menu

Click on the group name that you want to expand or collapse, and in the popping-up context menu, click Expand/Collapse > Expand Entire Field or Collapse Entire Field.
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Expand or collapse all fields by shortcuts

If you like to use shortcuts to finish some Excel operations, here are also two groups of shortcuts that can quickly expand or collapse all fields in PivotTable.

Select the group name you want to operate, then use the below shortcuts

Expand fields: Alt + A + J
Collapse fields: Alt + A + H

Expand or collapse all fields by PivotChart

If you are in Excel 2016 or later versions, the PivotChart will be a good tool for expanding or collapsing fields in Excel.

Choose PivotChart & PivotTable instead of PivotTable when you create the PivotTable.

Select the original data, click Insert > PivotChart > PivotChart & PivotTable.
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Then set the Pivot Table, and go to the Pivot Chart, click the plus or minus button to expand or collapse the fields in Pivot Table. See screenshot:
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