Excel: How to expand or collapse all fields in Pivot Table
Pivot Table is usually used for analyzing data in Excel. If there are many groups, sometimes the groups will be collapsed or expanded for different viewing requests. However, it will be annoying if you want to expand or collapse all fields and click the expand/collapse button one by one as below screenshot:
Here introduce some ways for quickly expanding or collapsing all groups in Pivot Table.
Expand or collapse all fields by PivotTable built-in feature
Expand or collapse all fields by shortcuts
Expand or collapse all fields by PivotChart
In Excel, there are two built-in features that can be used to expand or collapse all fields at once time.
Expand Field and Collapse Field button
Click on the group name of the Pivot Table to show the PivotTable Analyze tab, and go to click Expand Field or Collapse Field button as you need.
Right-click Menu
Click on the group name that you want to expand or collapse, and in the popping-up context menu, click Expand/Collapse > Expand Entire Field or Collapse Entire Field.
If you like to use shortcuts to finish some Excel operations, here are also two groups of shortcuts that can quickly expand or collapse all fields in PivotTable.
Select the group name you want to operate, then use the below shortcuts
| Expand fields: Alt + A + J Collapse fields: Alt + A + H |
If you are in Excel 2016 or later versions, the PivotChart will be a good tool for expanding or collapsing fields in Excel.
Choose PivotChart & PivotTable instead of PivotTable when you create the PivotTable.
Select the original data, click Insert > PivotChart > PivotChart & PivotTable.
Then set the Pivot Table, and go to the Pivot Chart, click the plus or minus button to expand or collapse the fields in Pivot Table. See screenshot:
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