Note: The other languages of the website are Google-translated. Back to English

How to apply formula when a checkbox is checked in Excel?

In some cases, you may need to apply some formulas based on the checked checkboxes. For example, as shown in the gif below, there is a project tracking table where a checkbox is checked to indicate that the corresponding project has been completed, at the same time, you need to use formulas to count the number of completed projects and the percentage of project completion dynamically. This tutorial will demonstrate how to accomplish this job.

Apply formula when a checkbox is checked in Excel


Apply formula when a checkbox is checked in Excel

Please do as follows to apply formulas dynamically when certain checkboxes are checked in Excel.

1. Firstly, insert the checkboxes you need. Here we insert the ActiveX Control checkboxes. Click Developer > Insert > Check Box (ActiveX Control), then draw a checkbox.

2. Then, select the cell contains the checkbox and drag the fill handle down to fill the checkbox to other cells, you will get a list of checkboxes. And then, right click the first checkbox and select Properties in the right-click menu.

3. In the opening Properties pane, enter a cell reference into the LinkedCell field to link the checkbox to a specific cell, then close the pane.

4. Repeat the above step 2 and 3 to assign cell references to the LinkedCell fields for all checkboxes. Then you will see the linked cells are displayed as follows.

5. To mark the projects completed with the corresponding checkboxes checked, in this example, you need to select the cell E3, enter the following formula into it and press the Enter key. Select this result cell, then drag its AutoFill Handle down until it reaches the end of the table.

=IF(F3,"Complete", " ")

6. Click Developer > Design Mode to turn off the worksheet’s design mode.

When you check a checkbox, the corresponding project will be marked as complete and the linked cell will appear as TRUE. See screenshot:

7. Now you need to create formulas to perform dynamic calculations when the checkbox is checked.

To count the number of completed projects, enter the following formula in a cell such as B14 in this case.

=COUNTIF(F3:F12,TRUE)

To calculate the percentage of project completion, please enter the following formula into a cell such as B15 and press Enter key.

=COUNTIF(F3:F12,TRUE)/COUNTIF(F3:F12,"<>")

From now on, when you check any checkbox in the project table, the formula will be calculated automatically as shown in the gif below.


The Best Office Productivity Tools

Kutools for Excel Solves Most of Your Problems, and Increases Your Productivity by 80%

  • Reuse: Quickly insert complex formulas, charts and anything that you have used before; Encrypt Cells with password; Create Mailing List and send emails...
  • Super Formula Bar (easily edit multiple lines of text and formula); Reading Layout (easily read and edit large numbers of cells); Paste to Filtered Range...
  • Merge Cells/Rows/Columns without losing Data; Split Cells Content; Combine Duplicate Rows/Columns... Prevent Duplicate Cells; Compare Ranges...
  • Select Duplicate or Unique Rows; Select Blank Rows (all cells are empty); Super Find and Fuzzy Find in Many Workbooks; Random Select...
  • Exact Copy Multiple Cells without changing formula reference; Auto Create References to Multiple Sheets; Insert Bullets, Check Boxes and more...
  • Extract Text, Add Text, Remove by Position, Remove Space; Create and Print Paging Subtotals; Convert Between Cells Content and Comments...
  • Super Filter (save and apply filter schemes to other sheets); Advanced Sort by month/week/day, frequency and more; Special Filter by bold, italic...
  • Combine Workbooks and WorkSheets; Merge Tables based on key columns; Split Data into Multiple Sheets; Batch Convert xls, xlsx and PDF...
  • More than 300 powerful features. Supports Office / Excel 2007-2021 and 365. Supports all languages. Easy deploying in your enterprise or organization. Full features 30-day free trial. 60-day money back guarantee.
kte tab 201905

Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier

  • Enable tabbed editing and reading in Word, Excel, PowerPoint, Publisher, Access, Visio and Project.
  • Open and create multiple documents in new tabs of the same window, rather than in new windows.
  • Increases your productivity by 50%, and reduces hundreds of mouse clicks for you every day!
officetab bottom
Comments (0)
No ratings yet. Be the first to rate!
There are no comments posted here yet
Leave your comments
Posting as Guest
×
Rate this post:
0   Characters
Suggested Locations

Follow Us

Copyright © 2009 - www.extendoffice.com. | All rights reserved. Powered by ExtendOffice. | Sitemap
Microsoft and the Office logo are trademarks or registered trademarks of Microsoft Corporation in the United States and/or other countries.
Protected by Sectigo SSL