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How to force to open as read only in Excel?

Author: Sun Last Modified: 2022-10-08

Sometimes, you want other users who open your shared workbooks to be cautious when they are going to edit the shared workbooks, you can make a read-only prompt to warn them as the below screenshot shows.
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Make a read-only prompt when open by clicking an option

Make a read-only prompt when open by Save As

Note: the methods provided in this tutorial are tested in Excel 2021, there may be some different in different Excel verisions.

Make a read-only prompt when open by clicking an option

Click File > Info > Protect Workbook > Always Open Read-Only.
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Make a read-only prompt when open by Save As

1. Click File > Save As, and choose a location to place the new read-only file.
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2. In the Save As window, after specifying the location, click Tools > General Options.
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3. In the General Options dialog, tick Read-only recommended. Click OK > Save.
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Tip: Click Yes, if there is no change in the workbook, it can be saved, if there are changes, it will be saved as a new file when clicking Save. Click No, users can do an edition in the workbook.

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