How to remove duplicates and replace with blank cells in Excel?
Normally when you apply Remove Duplicates command in Excel, it removes the entire duplicate rows. But sometimes, you want the blank cells to replace the duplicate values, in this situation, the Remove Duplicate command will not work. This article is going to guide you remove duplicates and replace with blank cells in Excel.
Recommended Productivity Tools
If there are some duplicate data in a range, the following two formulas will guide you to remove all duplicates and leave blank cells in the range. Please do as follows:
1. In the adjacent blank cell, in the case, in cell D2, enter the formula =IF(A2="","",IF(COUNTIF($A2:A15,A2)=1,A2,"")). See screenshot:
2. Press Enter key, and click cell D2, and then drag the fill handle across to the range that you want to contain this formula. And the remaining values will keep the last item of the duplicates, others have been removed and leave blank cells. See screenshots:
3. As they are formulas, when you want to copy them, please paste as values.
Tip: If you need to replace all the duplicate values with blank cells and only keep the unique values, the following formula can help you: =IF(A2="", "", IF(COUNTIF(A$2:A$15,A2)>1,"",A2)), and then you will get the following results:
Note: You can replace cell references in above two formulas according to your case.
The Select Duplicate & Unique Cells utility of Kutools for Excel can help you quickly select the duplicate values in a range. On the other hand, with this utility, you can also compare two ranges, and select all duplicates in one range at once.
1. Select the range that you want to apply this utility.
2. Click Kutools > Select Tools > Select Duplicate & Unique Cells, see screenshot:
3. In the Select Duplicate & Unique Cells dialog box, select Duplicates (Except 1 st one) or All duplicates (Including 1 st one) as you need. See screenshot:
4. Then click OK, if you select Duplicates (Except 1 st one) option, the duplicate values have been selected which not contain the values appear for the first time. And then press the Delete key to remove them. See screenshots:
5. If you select All duplicates (Including 1 st one) option, all the duplicate values which contain the values appear for the first time, and only leave the unique values. And then press the Delete key to remove them. See screenshots:
Note: Select entire rows: With this option, the entire rows which contain the same values will be selected.
- Find unique values between two columns
- Find duplicate values in two columns
- Filter unique records from selected column
Recommended Productivity Tools
Bring handy tabs to Excel and other Office software, just like Chrome, Firefox and new Internet Explorer.
Amazing! Increase your productivity in 5 minutes. Don't need any special skills, save two hours every day!
200 New Features for Excel, Make Excel Much Easy and Powerful:
- Merge Cell/Rows/Columns without Losing Data.
- Combine and Consolidate Multiple Sheets and Workbooks.
- Compare Ranges, Copy Multiple Ranges, Convert Text to Date, Unit and Currency Conversion.
- Count by Colors, Paging Subtotals, Advanced Sort and Super Filter,
- More Select/Insert/Delete/Text/Format/Link/Comment/Workbooks/Worksheets Tools...
To post as a guest, your comment is unpublished.· 1 months agothankx a ton...saved a lot of tym...
To post as a guest, your comment is unpublished.· 3 months agoYou have shown formula with very clarity, Thereby I got help with easily. If you have any link in which that I can get & search mostly formula by there link.
To post as a guest, your comment is unpublished.· 7 months agoHi,
Is there any formula to remove duplicates and replace it with another values in the same sheet
To post as a guest, your comment is unpublished.· 1 years agoHi really need help, i having the same problem however i need the first data and clear out any succeeding duplicates. Like if i have 5 "jane" in a range, i would need 1 "jane"(the very first in line) and delete the rest. I see with the given solution that it actually delete all 5 "jane"s.
To post as a guest, your comment is unpublished.· 2 years agoYou're a genius!!!! Just saved me half a day