Tip: Other languages are Google-Translated. You can visit the English version of this link.
Log in
x
or
x
x
Register
x

or

How to remove duplicates and replace with blank cells in Excel?

Normally when you apply Remove Duplicates command in Excel, it removes the entire duplicate rows. But sometimes, you want the blank cells to replace the duplicate values, in this situation, the Remove Duplicate command will not work. This article is going to guide you remove duplicates and replace with blank cells in Excel.

Remove duplicates and replace with blank cells with Excel function

Remove duplicates and replace with blank cells with Kutools for Excel

Office Tab Enable Tabbed Editing and Browsing in Office, and Make Your Work Much Easier...
Kutools for Excel Solves Most of Your Problems, and Increases Your Productivity by 80%
  • Reuse Anything: Add the most used or complex formulas, charts and anything else to your favorites, and quickly reuse them in the future.
  • More than 20 text features: Extract Number from Text String; Extract or Remove Part of Texts; Convert Numbers and Currencies to English Words.
  • Merge Tools: Multiple Workbooks and Sheets into One; Merge Multiple Cells/Rows/Columns Without Losing Data; Merge Duplicate Rows and Sum.
  • Split Tools: Split Data into Multiple Sheets Based on Value; One Workbook to Multiple Excel, PDF or CSV Files; One Column to Multiple Columns.
  • Paste Skipping Hidden/Filtered Rows; Count And Sum by Background Color; Send Personalized Emails to Multiple Recipients in Bulk.
  • Super Filter: Create advanced filter schemes and apply to any sheets; Sort by week, day, frequency and more; Filter by bold, formulas, comment...
  • More than 300 powerful features; Works with Office 2007-2019 and 365; Supports all languages; Easy deploying in your enterprise or organization.

arrow blue right bubble Remove duplicates and replace with blank cells with Excel function


If there are some duplicate data in a range, the following two formulas will guide you to remove all duplicates and leave blank cells in the range. Please do as follows:

1. In the adjacent blank cell, in the case, in cell D2, enter the formula =IF(A2="","",IF(COUNTIF($A2:A15,A2)=1,A2,"")). See screenshot:

doc-replace-duplicates-with-blank1

2. Press Enter key, and click cell D2, and then drag the fill handle across to the range that you want to contain this formula. And the remaining values will keep the last item of the duplicates, others have been removed and leave blank cells. See screenshots:

doc-replace-duplicates-with-blank2 -2 doc-replace-duplicates-with-blank3

3. As they are formulas, when you want to copy them, please paste as values.

Tip: If you need to replace all the duplicate values with blank cells and only keep the unique values, the following formula can help you: =IF(A2="", "", IF(COUNTIF(A$2:A$15,A2)>1,"",A2)), and then you will get the following results:

doc-replace-duplicates-with-blank2 -2 doc-replace-duplicates-with-blank4

Note: You can replace cell references in above two formulas according to your case.


arrow blue right bubble Remove duplicates and replace with blank cells with Kutools for Excel

The Select Duplicate & Unique Cells utility of Kutools for Excel can help you quickly select the duplicate values in a range. On the other hand, with this utility, you can also compare two ranges, and select all duplicates in one range at once.

Kutools for Excel includes more than 300 handy Excel tools. Free to try with no limitation in 30 days. Get it Now.

1. Select the range that you want to apply this utility.

2. Click Kutools > Select Tools > Select Duplicate & Unique Cells, see screenshot:

doc-replace-duplicates-with-blank5

3. In the Select Duplicate & Unique Cells dialog box, select Duplicates (Except 1 st one) or All duplicates (Including 1 st one) as you need. See screenshot:

doc-replace-duplicates-with-blank6

4. Then click OK, if you select Duplicates (Except 1 st one) option, the duplicate values have been selected which not contain the values appear for the first time. And then press the Delete key to remove them. See screenshots:

doc-replace-duplicates-with-blank7 -2 doc-replace-duplicates-with-blank8 -2 doc-replace-duplicates-with-blank9

5. If you select All duplicates (Including 1 st one) option, all the duplicate values which contain the values appear for the first time, and only leave the unique values. And then press the Delete key to remove them. See screenshots:

doc-replace-duplicates-with-blank7 -2 doc-replace-duplicates-with-blank10 -2 doc-replace-duplicates-with-blank11

Note: Select entire rows: With this option, the entire rows which contain the same values will be selected.

If you want to know more detail information about this function, please visit Select Duplicate & Unique Cells.


Related articles:


Kutools for Excel Solves Most of Your Problems, and Increases Your Productivity by 80%

  • Reuse: Quickly insert complex formulas, charts and anything that you have used before; Encrypt Cells with password; Create Mailing List and send emails...
  • Super Formula Bar (easily edit multiple lines of text and formula); Reading Layout (easily read and edit large numbers of cells); Paste to Filtered Range...
  • Merge Cells/Rows/Columns without losing Data; Split Cells Content; Combine Duplicate Rows/Columns... Prevent Duplicate Cells; Compare Ranges...
  • Select Duplicate or Unique Rows; Select Blank Rows (all cells are empty); Super Find and Fuzzy Find in Many Workbooks; Random Select...
  • Exact Copy Multiple Cells without changing formula reference; Auto Create References to Multiple Sheets; Insert Bullets, Check Boxes and more...
  • Extract Text, Add Text, Remove by Position, Remove Space; Create and Print Paging Subtotals; Convert Between Cells Content and Comments...
  • Super Filter (save and apply filter schemes to other sheets); Advanced Sort by month/week/day, frequency and more; Special Filter by bold, italic...
  • Combine Workbooks and WorkSheets; Merge Tables based on key columns; Split Data into Multiple Sheets; Batch Convert xls, xlsx and PDF...
  • More than 300 powerful features. Supports Office/Excel 2007-2019 and 365. Supports all languages. Easy deploying in your enterprise or organization. Full features 30-day free trial.
kte tab 201905

Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier

  • Enable tabbed editing and reading in Word, Excel, PowerPoint, Publisher, Access, Visio and Project.
  • Open and create multiple documents in new tabs of the same window, rather than in new windows.
  • Increases your productivity by 50%, and reduces hundreds of mouse clicks for you every day!
officetab bottom
Say something here...
symbols left.
You are guest ( Sign Up? )
or post as a guest, but your post won't be published automatically.
Loading comment... The comment will be refreshed after 00:00.
  • To post as a guest, your comment is unpublished.
    Navyasree Janjirala · 1 years ago
    Is there anyway where we could keep the duplicated cell and replace value with a zero??

    Say: There are 2 rows in our worksheet with 2 columns "name", "value". It should not remove the name instead replace the value with 0.

    Excel 10 ------ Excel 10
    Excel 10 ------ Excel 0
  • To post as a guest, your comment is unpublished.
    Jo · 2 years ago
    formula returned blank cells
  • To post as a guest, your comment is unpublished.
    Laxmiprasad · 2 years ago
    This small formula also works : =IF(COUNTIF($A$2:A2,A2)=1,A2,"").. Just drag it
  • To post as a guest, your comment is unpublished.
    Sayan · 2 years ago
    thankx a ton...saved a lot of tym...
  • To post as a guest, your comment is unpublished.
    SACHIN · 2 years ago
    You have shown formula with very clarity, Thereby I got help with easily. If you have any link in which that I can get & search mostly formula by there link.
    :-)
  • To post as a guest, your comment is unpublished.
    Murali · 2 years ago
    Hi,

    Is there any formula to remove duplicates and replace it with another values in the same sheet
  • To post as a guest, your comment is unpublished.
    Dib · 3 years ago
    Hi really need help, i having the same problem however i need the first data and clear out any succeeding duplicates. Like if i have 5 "jane" in a range, i would need 1 "jane"(the very first in line) and delete the rest. I see with the given solution that it actually delete all 5 "jane"s.
  • To post as a guest, your comment is unpublished.
    Nat · 4 years ago
    You're a genius!!!! Just saved me half a day :)
  • To post as a guest, your comment is unpublished.
    Satyam · 5 years ago
    Use the following VBA code

    Sub RemoveDupes()
    Dim X As Long
    For X = 1 To Range("A" & Rows.Count).End(xlUp).Row
    If Application.WorksheetFunction.CountIf(Range("A1:A" & X), Range("A" & X).Text) > 1 Then Rows(X).ClearContents
    Next
    End Sub

    It works for me.

    Thanks to Blade Hunter [url]http://www.mrexcel.com/forum/excel-questions/768398-how-remove-duplicates-replace-blank-cells-excel.html#post3766476[/url]
  • To post as a guest, your comment is unpublished.
    Petter · 5 years ago
    Please note that on office for mac semicolon is used to separate variables in function calls, which gives you
    =IF(A2="";"";IF(COUNTIF($A2:A999;A2)=1;A2;""))
  • To post as a guest, your comment is unpublished.
    GT · 5 years ago
    how to retain the duplicated value on top? because it always stay at the bottom
    • To post as a guest, your comment is unpublished.
      BenL · 5 years ago
      I was having the same issue and used the following formula to display the first duplicated value but no others:

      =IF(A2="","",IF(COUNTIF($A$2:$A$286,A2)=(COUNTIF(A2:A286,A2)),A2,""))

      I had 286 rows of data in the sheet I was working with. Hope this helps!
      • To post as a guest, your comment is unpublished.
        ZOHRA · 2 years ago
        Thanks it helped me a lot. what i wanted to find out your formula exactly got me that output. Thanks a lot again.
      • To post as a guest, your comment is unpublished.
        Oliver · 3 years ago
        Fantastic hint. That was exactly what I was looking for. You made my day!
      • To post as a guest, your comment is unpublished.
        Jac · 3 years ago
        Thanks for sharing this! It saved me hours!