How to quickly insert blank /empty rows in Excel?

Most of us may face the problem in Excel that we need to insert a blank row between each of the existing rows, and all of us know how to insert a blank row manually. But inserting hundreds of blank rows will be a tedious task if you insert each row individually. Here are some quick tricks to help you solve this problem.

Insert blank rows with Sort function
Quickly insert specific numbers of blank rows with Kutools for Excel
Insert alternate blank rows with VBA code

Insert blank rows with Sort function

This method is an easier but roundabout to insert blank rows between exiting rows. You can do as follows:

1. You need a blank column adjacent to your data. For example, I have a worksheet comprises A1:E9, you can use column F.

2. In cell F1 input the number 1, and input 2 in cell F2.

3. Select the number 1 and number 2, and double-click the fill handle, Excel will auto-fill the cells in column F.

4. Then copy this new column F (F1:F9), select the cell F10, and paste the auto-fill number from F1:F9. See screenshot:

5. And then click Data > Sort, and a Sort Warning dialog box will pop out, select Expand the selection option, and click Sort… See screenshot:

6. And a Sort dialog box will appear, choose number 1 from the Sort by dropdown list and then click the OK button. See screenshot:

Then the new blank rows have been inserted in the exiting rows. See screenshot:

Note: If you would like to insert two or three blank rows between each row, you can copy the new auto-fill column two or three times to add the new rows.

Quickly insert specific numbers of blank rows with Kutools for Excel

The above two methods just refer to inserting blank rows between each rows, for inserting a blank row or multiple rows after every nth rows, how should you do? Here I recommend the Insert Blank Rows & Columns utility of Kutools for Excel. This uility can help to quickly insert specific numbers of blank rows after every nth rows into a certain range. Please do as follows.

1. Select the range that you want to insert the blank rows, and click Kutools > Insert > Insert Blank Rows & Columns. See screenshot:

2. In the Insert Blank Rows & Columns dialog box, choose Blank rows in the Insert type section, specify the numbers of interval rows you will insert blank rows based on and number of rows you want to insert, and then click the OK button. See screenshot:

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Then you can see certain blank rows have been inserted after every two rows. See screenshots:

Note: the number in the Interval of and Rows can be adjusted to meet your need. For example, you can insert three, four, five… blank rows after every one, two, three… rows.

Insert alternate blank rows with VBA code

If the above way is a little complex, you can use the following VBA code to solve it.

1. Press the Alt + F11 keys to open the Microsoft Visual Basic for applications window, then click Insert > Module and input the following code into the Module:

VBA code: Insert blank rows in Excel

Sub InsertBlackRows()
'Updateby20131127
Dim Rng As Range
Dim WorkRng As Range
Dim FirstRow As Integer, xRows As Integer, xCols As Integer
On Error Resume Next
xTitleId = "KutoolsforExcel"
Set WorkRng = Application.Selection
Set WorkRng = Application.InputBox("Range", xTitleId, WorkRng.Address, Type:=8)
FirstRow = WorkRng.Row
xRows = WorkRng.Rows.Count
xCols = WorkRng.Columns.Count
Application.ScreenUpdating = False
WorkRng.Cells(xRows, 1).Resize(1, xCols).Select
Do Until Selection.Row = FirstRow
    Selection.Insert Shift:=xlDown, CopyOrigin:=xlFormatFromLeftOrAbove
    Selection.Offset(-1, 0).Select
Loop
Application.ScreenUpdating = True
End Sub

2. Then click button or press the F5 key to run the code. In the popping up Kutoos for Excel dialog box, please select the range you will insert blank rows, and then click the OK button. See screenshot:

Then a new blank row has been inserted between every two rows. See screenshot:

Related articles

• Quickly insert blank column every other column
• Insert multiple blank rows or columns at once