How to quickly insert blank /empty rows in Excel?
Most of us may face the problem in Excel that we need to insert a blank row between each of the existing rows, and all of us know how to insert a blank row manually. But inserting hundreds of blank rows will be a tedious task if you insert each row individually. Here are some quick tricks to help you solve this problem.
Recommended Productivity Tools for Excel/Office
This method is an easier but roundabout to insert blank rows between exiting rows. You can do as follows:
1. You need a blank column adjacent to your data. For example, I have a worksheet comprises A1:E9, you can use column F.
2. In cell F1 input the number 1, and input 2 in cell F2.
3. Select the number 1 and number 2, and double-click the fill handle, Excel will auto-fill the cells in column F.
4. Then copy this new column F (F1:F9), select the cell F10, and paste the auto-fill number from F1:F9. See screenshot:
5. And then click Data > Sort, and a Sort Warning dialog box will pop out, select Expand the selection option, and click Sort… See screenshot:
6. And a Sort dialog box will appear, choose number 1 from the Sort by dropdown list and then click the OK button. See screenshot:
Then the new blank rows have been inserted in the exiting rows. See screenshot:
Note: If you would like to insert two or three blank rows between each row, you can copy the new auto-fill column two or three times to add the new rows.
If the above way is a little complex, you can use the following VBA code to solve it.
1. Press the Alt + F11 keys to open the Microsoft Visual Basic for applications window, then click Insert > Module and input the following code into the Module:
VBA code: Insert blank rows in Excel
Sub InsertBlackRows() 'Updateby20131127 Dim Rng As Range Dim WorkRng As Range Dim FirstRow As Integer, xRows As Integer, xCols As Integer On Error Resume Next xTitleId = "KutoolsforExcel" Set WorkRng = Application.Selection Set WorkRng = Application.InputBox("Range", xTitleId, WorkRng.Address, Type:=8) FirstRow = WorkRng.Row xRows = WorkRng.Rows.Count xCols = WorkRng.Columns.Count Application.ScreenUpdating = False WorkRng.Cells(xRows, 1).Resize(1, xCols).Select Do Until Selection.Row = FirstRow Selection.Insert Shift:=xlDown, CopyOrigin:=xlFormatFromLeftOrAbove Selection.Offset(-1, 0).Select Loop Application.ScreenUpdating = True End Sub
2. Then click button or press the F5 key to run the code. In the popping up Kutoos for Excel dialog box, please select the range you will insert blank rows, and then click the OK button. See screenshot:
Then a new blank row has been inserted between every two rows. See screenshot:
The above two methods just refer to inserting blank rows between each rows, for inserting a blank row or multiple rows after every nth rows, how should you do? Here I recommend the Insert Blank Rows & Columns utility of Kutools for Excel. This uility can help to quickly insert specific numbers of blank rows after every nth rows into a certain range. Please do as follows.
1. Select the range that you want to insert the blank rows, and click Kutools > Insert > Insert Blank Rows & Columns. See screenshot:
2. In the Insert Blank Rows & Columns dialog box, choose Blank rows in the Insert type section, specify the numbers of interval rows you will insert blank rows based on and number of rows you want to insert, and then click the OK button. See screenshot:
Then you can see certain blank rows have been inserted after every two rows. See screenshots:
Note: the number in the Interval of and Rows can be adjusted to meet your need. For example, you can insert three, four, five… blank rows after every one, two, three… rows.
Recommended Productivity Tools
Bring handy tabs to Excel and other Office software, just like Chrome, Firefox and new Internet Explorer.
Amazing! Increase your productivity in 5 minutes. Don't need any special skills, save two hours every day!
300 New Features for Excel, Make Excel Much Easy and Powerful:
- Merge Cell/Rows/Columns without Losing Data.
- Combine and Consolidate Multiple Sheets and Workbooks.
- Compare Ranges, Copy Multiple Ranges, Convert Text to Date, Unit and Currency Conversion.
- Count by Colors, Paging Subtotals, Advanced Sort and Super Filter,
- More Select/Insert/Delete/Text/Format/Link/Comment/Workbooks/Worksheets Tools...
You are guest ( Sign Up? )
or post as a guest, but your post won't be published automatically.
To post as a guest, your comment is unpublished.· 6 months agoThanks so much for this. Cheers.
To post as a guest, your comment is unpublished.· 8 months agoSo I'm running into a situation where a have a couple hundred rows of information. Id like to create a space between specific data. example. I have six rows with "CH-01" in it and then two rows with CH-02- and then three rows of CH-03. What I want to happen is create a blank row between the change of numbers. However I don't have the time or energy to do this for each individual change. Please if anyone has a solution for this problem i'd be so happy!
To post as a guest, your comment is unpublished.· 10 months agowonderful! it worked
To post as a guest, your comment is unpublished.· 11 months agothankssssss a lot you are an awesome people.
To post as a guest, your comment is unpublished.· 1 years agoThaaannkksss its work like magic
- ← Previous
- Next →