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How to quickly copy every other row in Excel?

Author: Kelly Last Modified: 2024-07-15

Excel provides multiple methods to handle specific data manipulations like copying every other row, which can be particularly useful for summarizing or reporting data spaced across regular intervals. Whether you're preparing data for a presentation or organizing your spreadsheets for better visibility, this article will guide you through three effective methods to achieve this with ease and precision.

Copy every other row in Excel with Fill handle

Quickly copy every other row in Excel with Kutools for Excel

Copy every other row in Excel with Filter command

Suppose you need to copy every other row from the specified range. Please follow the following methods to accomplish this efficiently.

arrow blue right bubble Copy every other row in Excel with Fill handle

This method allows you to quickly copy content from one range to another, focusing on alternating rows.

Step 1: Enter the formula below in Cell E1. Then click on Cell E1, and drag the Fill Handle to Cell G1.


Step 2: Select and highlight the range of E1:G2, and drag the Fill handle across the range according to you needs.

Now it copies and pastes the content in every other row:

Note: This approach copies the content in every other row. But it copies only the content, not hyperlinks or formatting styles.

arrow blue right bubble Quickly copy every other row in Excel with Kutools for Excel

If you're looking to enhance your efficiency in Excel, Kutools for Excel is your go-to tool. With its powerful Select Specific Cells feature, you can effortlessly isolate all negative numbers in your worksheet with just a few clicks. This method not only simplifies your workflow but also saves significant time, making it ideal for large datasets where manual selection would be impractical.

Note: To apply this Select Interval Rows & columns feature, firstly, you should download and install Kutools for Excel.

Step 1: Select the range that you will work with, and click the Kutools > Select Tools > Select Interval Rows & columns….


Step 2: In Select Interval Rows & Columns dialog box, specify the settings as following screen shot shows, and click OK.


This will select and highlight every other row in your chosen range.

Step 3: Copy these selected rows easily by clicking the Copy button under the Home tab or pressing Ctrl + C.


arrow blue right bubble Copy every other row in Excel with Filter command

For those needing to copy content along with hyperlinks and formatting styles in every other row, the Filter command can do the trick.

Step 1: In a blank column besides original data, enter 0,1,0,1…,0,1. In this case we enter the numbers in Column E. see the following screen shot:

Step 2: Select and highlight Column E, and click the Filter button under Data tab.

Step 3: Then go back to the Column E, and click the arrow button besides Cell E1.

Step 4: In the drop down menu, uncheck Select All option, and check the 0 option. Then it hides the rows with 1 in Excel, see the following screen shot.

Step 5:Now, you can easily select and copy the visible rows by pressing Ctrl + C or clicking the Copy button under Home tab.

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Super helpful. Saved me an hour worth of formatting. Thank you! :)
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