Note: The other languages of the website are Google-translated. Back to English

How to save selection or entire workbook as PDF in Excel?

In many cases, you may only want to save or export selected ranges as PDF, or save the whole workbook but not only current worksheet as PDF. How to deal with it?

Of course, you can copy selected ranges to a new worksheet and save it as PDF file; or save each worksheet separately as PDF files. But here we will show you a tricky way to save selections or entire workbook as one PDF file in Microsoft Excel quickly, and save multiple workbooks in a specified folder to separated PDF files at once.

Save selection or single workbook as PDF with Save as function

Easily save selection as PDF with Kutools for Excel

Save each worksheet as separated PDF file in a workbook at once with Kutools for Excel


Save selection or single workbook as PDF with Save as function

Step 1: Select the ranges that you will save as PDF file.

If you want to save the entire workbook as one PDF file, just skip this step.

Step 2: Click the File > Save as.

Step 3: In the Save As dialog box, select the PDF item from the Save as type: drop down list.

shot-save-pdf-1

Step 4: Click the Options… button at the bottom of Save As dialog box.

shot-save-pdf-2

Step 5: In the Options dialog box, check the Selection option or Entire workbook option according to your needs.

shot-save-pdf-3

Step 6: Click OK to dismiss the dialog boxes.

Then the selected range or the entire workbook is saved as a single PDF file.


Easily save selection as PDF with Kutools for Excel

This section will introduce the Export Range to File utility of Kutools for Excel, it can help you save a selected range as PDF file easily. Please do as follows.

Before applying Kutools for Excel, please download and install it firstly.

1. Select the range you want to save as PDF file, and then click Kutools Plus> Import / Export > Export Range to File. See screenshot:

2. In the Export Range to File dialog box, you need to:

A: Select PDF option in the File format section;

B: If you want to keep the formatting, row heights and column widths of selection, please check the Preserve formatting / row heights / column widths options in the Workbook options section;

C: Click the button to select a folder to save the PDF file;

D: Click the OK button.

Note: If you want to directly open the PDF file after exporting, please check the Open the file after exporting box.

3. Now another Export Range to File dialog box pops up, type a name for the PDF file in the box, then click the OK button.

Now the selection is successfully saved as PDF file.

  If you want to have a free trial ( 30-day) of this utility, please click to download it, and then go to apply the operation according above steps.


Save each worksheet as separated PDF file in a workbook at once with Kutools for Excel

You can save each worksheet or specific worksheet in a workbook as separated PDF file with the Split Workbook utility.

Before applying Kutools for Excel, please download and install it firstly.

1. Click Kutools Plus > Workbook > Split Workbook. See screenshot:

2. In the Split Worksheet dialog box, please check the worksheets you need to save as individual PDF files in the Worksheet name box, in the Options section, check the Save as type box, and select PDF (*.pfd) from the drop-down list, and then click the Split button. In the popping up Browse for Folder dialog box, select a folder for saving these pdf files, and finally click the OK button. See screenshot:

Then all selected worksheets are saved as individual PDF file immediately.

  If you want to have a free trial ( 30-day) of this utility, please click to download it, and then go to apply the operation according above steps.


Demo: Save selection or each worksheet as PDF with Kutools for Excel


Related articles:


The Best Office Productivity Tools

Kutools for Excel Solves Most of Your Problems, and Increases Your Productivity by 80%

  • Reuse: Quickly insert complex formulas, charts and anything that you have used before; Encrypt Cells with password; Create Mailing List and send emails...
  • Super Formula Bar (easily edit multiple lines of text and formula); Reading Layout (easily read and edit large numbers of cells); Paste to Filtered Range...
  • Merge Cells/Rows/Columns without losing Data; Split Cells Content; Combine Duplicate Rows/Columns... Prevent Duplicate Cells; Compare Ranges...
  • Select Duplicate or Unique Rows; Select Blank Rows (all cells are empty); Super Find and Fuzzy Find in Many Workbooks; Random Select...
  • Exact Copy Multiple Cells without changing formula reference; Auto Create References to Multiple Sheets; Insert Bullets, Check Boxes and more...
  • Extract Text, Add Text, Remove by Position, Remove Space; Create and Print Paging Subtotals; Convert Between Cells Content and Comments...
  • Super Filter (save and apply filter schemes to other sheets); Advanced Sort by month/week/day, frequency and more; Special Filter by bold, italic...
  • Combine Workbooks and WorkSheets; Merge Tables based on key columns; Split Data into Multiple Sheets; Batch Convert xls, xlsx and PDF...
  • More than 300 powerful features. Supports Office/Excel 2007-2019 and 365. Supports all languages. Easy deploying in your enterprise or organization. Full features 30-day free trial. 60-day money back guarantee.
kte tab 201905

Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier

  • Enable tabbed editing and reading in Word, Excel, PowerPoint, Publisher, Access, Visio and Project.
  • Open and create multiple documents in new tabs of the same window, rather than in new windows.
  • Increases your productivity by 50%, and reduces hundreds of mouse clicks for you every day!
officetab bottom
Comments (31)
No ratings yet. Be the first to rate!
This comment was minimized by the moderator on the site
Thank you very much for the info.
sumant
This comment was minimized by the moderator on the site
Great help thank you!
Neil
This comment was minimized by the moderator on the site
Thank you. Very useful information
Salih Mohamed
This comment was minimized by the moderator on the site
Thank you Very useful
sphe
This comment was minimized by the moderator on the site
OMG. THANK YOU THANK YOU THANK YOU!!!!!
Paula Wend
This comment was minimized by the moderator on the site
I also had to select pages instead of all on the page range.
gal
This comment was minimized by the moderator on the site
thank you very much!
mel
This comment was minimized by the moderator on the site
OMG!!! At last - Thank you!!!!!!!!!!!!!
Chris
This comment was minimized by the moderator on the site
Thank you for this info! Is there any way to program excel to always save the workbook with these settings?
Ralene Ruth
This comment was minimized by the moderator on the site
Hi, thanks for the info but is there a way to shrink the selection so each tab is only one page of the PDF? Thanks, Kim
Kim
This comment was minimized by the moderator on the site
Thanks! Is there a way to make the worksheet names display in the PDF as page names? All my worksheets are titled, but they display as Page 1, Page 2, etc. in PDF.
PJ
This comment was minimized by the moderator on the site
Very very Useful Thanks and Lot
Senthil Nathan
This comment was minimized by the moderator on the site
I have tried this already but it displays a message saying that no printer is installed and there is an error while saving the document.What to do ?
Siddhardha
This comment was minimized by the moderator on the site
This was very helpful. Thank you so much!
Rob P.
This comment was minimized by the moderator on the site
thanks for the info, it's verry useful
farid
This comment was minimized by the moderator on the site
Thank you!!! Now like a Boss :P
Benson
This comment was minimized by the moderator on the site
WOW - Thank you so much for this. So simple when you know!!! Been frustrated for ages doing it all the long/wrong way round. Feel so happy to have learned something new today that will save me hours in the long run.
Belinda
This comment was minimized by the moderator on the site
Some of the sheets did not transfer over possibly due to the pictures on it. Help!
jps
This comment was minimized by the moderator on the site
How to save an Excel file to PDF
Frances
This comment was minimized by the moderator on the site
Thank you. This helps a lot.
Elize
There are no comments posted here yet
Load More
Leave your comments
Posting as Guest
×
Rate this post:
0  Characters
Suggested Locations