Skip to main content

Change cell reference in formulas to range names in Excel

Author: Kelly Last Modified: 2013-05-29

As we know, the cell reference in the formula will change to their defined names automatically, if we have defined names for the cell reference before. However, the cell reference will not change to their defined names, if we create formulas for the cell reference before defining names. How to replace the cell reference with their defined names in the formulas quickly? You can do it with following steps:

Click to know how to replace range names with cell references in formulas in Excel 2007/2010.

Step 1: Go to the Defined Names group under Formulas Tab.

Step 2: Click the arrow button besides Define Name button, and select the Apply Names item from the drop down list.


Step 3: In the Apply Names dialog box, select the range names that you will apply to formulas, and click OK button.


Then you will see corresponding cell references in formulas are changed to its defined names, such as the following table shows:

Formulas with Cell Reference

Formulas with Names



Note: you can select multiple names in the Apply Names dialog box. The selected names will take place of corresponding cell reference in any formulas that with them.

Click to know how to replace range names with cell references in formulas in Excel 2007/2010.

Best Office Productivity Tools

🤖 Kutools AI Aide: Revolutionize data analysis based on: Intelligent Execution   |  Generate Code  |  Create Custom Formulas  |  Analyze Data and Generate Charts  |  Invoke Kutools Functions
Popular Features: Find, Highlight or Identify Duplicates   |  Delete Blank Rows   |  Combine Columns or Cells without Losing Data   |   Round without Formula ...
Super Lookup: Multiple Criteria VLookup    Multiple Value VLookup  |   VLookup Across Multiple Sheets   |   Fuzzy Lookup ....
Advanced Drop-down List: Quickly Create Drop Down List   |  Dependent Drop Down List   |  Multi-select Drop Down List ....
Column Manager: Add a Specific Number of Columns  |  Move Columns  |  Toggle Visibility Status of Hidden Columns  |  Compare Ranges & Columns ...
Featured Features: Grid Focus   |  Design View   |   Big Formula Bar    Workbook & Sheet Manager   |  Resource Library (Auto Text)   |  Date Picker   |  Combine Worksheets   |  Encrypt/Decrypt Cells    Send Emails by List   |  Super Filter   |   Special Filter (filter bold/italic/strikethrough...) ...
Top 15 Toolsets12 Text Tools (Add Text, Remove Characters, ...)   |   50+ Chart Types (Gantt Chart, ...)   |   40+ Practical Formulas (Calculate age based on birthday, ...)   |   19 Insertion Tools (Insert QR Code, Insert Picture from Path, ...)   |   12 Conversion Tools (Numbers to Words, Currency Conversion, ...)   |   7 Merge & Split Tools (Advanced Combine Rows, Split Cells, ...)   |   ... and more

Supercharge Your Excel Skills with Kutools for Excel, and Experience Efficiency Like Never Before. Kutools for Excel Offers Over 300 Advanced Features to Boost Productivity and Save Time.  Click Here to Get The Feature You Need The Most...


Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier

  • Enable tabbed editing and reading in Word, Excel, PowerPoint, Publisher, Access, Visio and Project.
  • Open and create multiple documents in new tabs of the same window, rather than in new windows.
  • Increases your productivity by 50%, and reduces hundreds of mouse clicks for you every day!
Comments (2)
No ratings yet. Be the first to rate!
This comment was minimized by the moderator on the site
The apply names function only changes the cell references to names in the sheet where the name is defined and does not make the change in the rest of the sheets within the workbook. Please suggest a solution.
This comment was minimized by the moderator on the site
This seems not to work: I get an error saying Microstoft Excel cannot find any referneces to replace
There are no comments posted here yet
Leave your comments
Posting as Guest
Rate this post:
0   Characters
Suggested Locations