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Change cell reference in formulas to range names in Excel

Author: Kelly Last Modified: 2013-05-29

As we know, the cell reference in the formula will change to their defined names automatically, if we have defined names for the cell reference before. However, the cell reference will not change to their defined names, if we create formulas for the cell reference before defining names. How to replace the cell reference with their defined names in the formulas quickly? You can do it with following steps:

Click to know how to replace range names with cell references in formulas in Excel 2007/2010.


Step 1: Go to the Defined Names group under Formulas Tab.

Step 2: Click the arrow button besides Define Name button, and select the Apply Names item from the drop down list.

shot-apply-name-1

Step 3: In the Apply Names dialog box, select the range names that you will apply to formulas, and click OK button.

shot-apply-name-2

Then you will see corresponding cell references in formulas are changed to its defined names, such as the following table shows:

Formulas with Cell Reference

Formulas with Names

=AVERAGE(A20:D26)

=AVERAGE(testav)

Note: you can select multiple names in the Apply Names dialog box. The selected names will take place of corresponding cell reference in any formulas that with them.

Click to know how to replace range names with cell references in formulas in Excel 2007/2010.

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Comments (2)
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This comment was minimized by the moderator on the site
The apply names function only changes the cell references to names in the sheet where the name is defined and does not make the change in the rest of the sheets within the workbook. Please suggest a solution.
This comment was minimized by the moderator on the site
This seems not to work: I get an error saying Microstoft Excel cannot find any referneces to replace
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