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How to insert watermark in Excel?

Author: Kelly Last Modified: 2020-09-10

As we know, we can add text watermark in Microsoft Word document to indicate additional information to the readers, such as the document is draft, copy right information or confidential and so on. There is no similar Watermark command in Microsoft Excel, nevertheless, we can mimic a text watermark for workbooks with following tricky methods.


Insert watermark into all printed pages with Header & Footer feature

The first way is to insert a word art to mimic a text watermark in current page in Excel.

1. Click Insert > WordArt, and select one of the WordArt style.

2. Put the cursor in working area, and remove the Your Text Here from the new added text box, and enter your words, such as Draft. And then rotate the word art as you need. See screenshot above:

Now you will get a tilted text watermark in current page as above screenshot shows:

3.Export the WordArt as an image.

Apply Kutools for Excel's Export Graphics utility to quickly export all word arts as images

You can apply Kutools for Excel's Export Graphics utility to quickly export all shapes, charts, pictures, word arts in current workbook to PNG/JPG/TIF/GIF images with ease.


4. Click the Insert> Header & Footer, and then put the cursor at center section of header, and click the Header & Footer Tools Design tab > Picture button.

5. In the Insert Picture dialog box, find out and select the image you created in the first step.

Then click anywhere in working area except the header, you will get the text watermark in each printed pages, as the following screen shot shows:
doc export waterarts as picture 08

Note:
If you have inserted watermark for all printed pages in one worksheet with above method, you can copy this worksheet's page settings to other worksheets in the same workbook easily with Kutools for Excel's Copy Page Setup utility. Stay in the worksheet you have added watermark with above methods, and click Enterprise > Printing > Copy Page Setup, and then configure in the popping up Copy Page Setup dialog box:

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Insert watermark into all printed pages with Kutools for Excel

If you have Kutools for Excel installed, you can apply its Insert Watermark feature to quickly insert a text watermark into all printed pages at ease. Please do as follows:

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1. Click Kutools > Insert > Insert Watermark.

2. In the opening Insert Watermark dialog box, please check the Text Watermark option, select a type of text watermark from the Text drop down list, specify format for the text watermark as you need, and click the Ok button. See screenshot:

And now the specified text watermark is added into all pages with contents at once.

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Comments (9)
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This comment was minimized by the moderator on the site
Water mark appears top hiding the content, how do I solve that problem?
This comment was minimized by the moderator on the site
Why when I insert image as watermark it always appear after 10 rows? Can we choose where in the excel sheet the watermark image should appear?
This comment was minimized by the moderator on the site
Click the Microsoft Office Button (located in upper right corner) and then select Print. The Print dialog box will appear. 2. Click the Properties button in the upper right corner. The printer properties dialog box will appear. 3. Select the Effects tab. 4. Under watermarks, Click the drop-down arrow and select what type of watermark you want to apply. The default choices are confidential, draft, and sample.
This comment was minimized by the moderator on the site
:D Thanks very much. It helped me very much
This comment was minimized by the moderator on the site
Thanks a bunch!! This is a great tip.
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