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How to quickly insert multiple blank rows or columns in Excel at once?

Author: Kelly Last Modified: 2024-08-21

When you need to quickly insert 10 blank rows between Row 2 and Row 3 or insert 10 blank rows above specific row in Excel, how would you do? Usually you may insert each blank row one by one. This article focuses on tricky ways to insert multiple blank rows or columns quickly in Excel.

  1. Insert multiple blank rows or columns quickly with Insert command
  2. Insert multiple blank rows or columns quickly with hotkeys 1
  3. Insert multiple blank rows or columns quickly with hotkeys 2
  4. Insert multiple blank rows or columns quickly with Kutools for Excel
  5. Insert multiple blank rows/columns between each row/column
  6. Insert multiple blank rows/columns between multiple rows/columns randomly

Insert multiple blank rows or columns with Insert feature

For example, we need to insert 3 blank rows between the Row 4 and Row 5 in a worksheet, we can apply the Insert feature to finish the work.

1. Select 3 entire rows below the Row 4. (In my case, I select from Row 5 to Row 7 as below screenshot shown.)
a screenshot of selecting 3 rows below the row 4

2. Click Home > Insert > Insert Sheet Rows (or Insert Sheet Columns as you need).
a screenshot of selecting the Insert Sheet Rows option
Note: You can also right click the selected rows, and select Insert from the context menu. See screenshot:
a screenshot of selecting the Insert option in the context menu as an alternative

Then it will insert 3 blank rows below the Row 4 at once. You can insert multiple blank columns with same way. For example, you can quickly insert 10 blank columns before Column 3.

Quickly insert multiple blank rows/columns between each row/column in Excel

Normally we can insert blank rows easily by selecting rows, right clicking, and select Insert from the context menu in Excel. But with Kutools for Excel's Insert Blank Rows & Columns feature, you can easily insert multiple blank rows or columns between two selected rows or columns in Excel. What's more, this utility also supports insert blank rows/columns between every n rows/columns in bulk.


a screenshot of using Kutools for Excel to easily insert multiple blank rows/columns between each row/column

Kutools for Excel - Supercharge Excel with over 300 essential tools. Enjoy permanently free AI features! Get It Now

Insert multiple blank rows or columns quickly with hotkeys 1

We still take the example of inserting 3 blank rows between the Row 4 and Row 5. In this method, I will introduce hotkeys to quickly achieve the mission.

1. Select 3 entire rows below the Row 4. (In my case, I select from Row 5 to Row 7.)

2. Holding the Alt key without release, press I key and R key successively.
a screenshot showing the shortcut keys on the keyboard
Now 3 blank rows are inserted between Row 4 and Row 5 immediately.

Notes:
(1) To insert multiple blank columns, please select multiple columns firstly, and press I key and C key successively while holding the Alt key.
(2) Pressing the F4 key will repeat the last action and insert 3 rows each time.
a screenshot showing press F4 to repeat the last command or action

Insert multiple blank rows or columns quickly with hotkeys 2

You can also apply the hotkeys combination of Ctrl + Shift + + keys in the mail keypad to insert multiple blank rows or columns easily.

1. Select 3 entire rows below the Row 4. (In my case, I select from Row 5 to Row 7.)

2. Press Ctrl, Shift, and + keys at the same time.
a screenshot showing another keyboard shortcut for inserting multiple blank rows or columns quickly

Notes:
(1) To insert multiple blank columns, please select multiple columns firstly, and then press Ctrl, Shift, and + keys together.
(2) Pressing the F4 key will repeat the last action and insert 3 rows each time.


Insert multiple blank rows or columns quickly with Kutools for Excel

Is there a way to insert multiple blank rows or columns, without neither accounting and selecting proper amount of rows nor pressing F4 repeatedly? Yes, the Kutools for Excel's Insert Blank Rows & Columns tool can help you deal with it conveniently.

Kutools for Excel - Supercharge Excel with over 300 essential tools. Enjoy permanently free AI features! Get It Now

After installing Kutools for Excel, please do as below:

1. Select the Row 4 and Row 5 in this case, and click Kutools > Insert > Insert Blank Rows & Columns, see screenshot:
a screenshot of enabling the Insert Blank Rows&Columns feature

2. In the Insert Blank Rows & Columns dialog box, choose the Insert type you need. Enter 1 in the Interval of box, and enter 10 in Rows box of the Options section. See screenshot:
a screenshot of configuring the dialog box

3. Then click OK, and 10 blank rows are inserted between the Row 4 and Row 5 at a blink of eyes.
a screenshot showing the inserted number of blank rows

The Insert Blank Rows & Columns feature of is handy to insert multiple blank rows/columns between two or every n rows/columns. Have a Free Trial!

Insert multiple blank rows/columns between each row/column

Kutools for Excel’s Insert Blank Rows & Columns feature can also insert multiple blank rows or column between every n rows or columns easily in a selection.

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1. Select the range you will add multiple blank rows or columns between every n rows or columns, and click Kutools > Insert > Insert Blank Rows & Columns.

2. In the Insert Blank Rows and Columns dialog, please:
(1) Check Blank rows or Blank columns option as you need;
(2) Specify the interval as you need. For example, you need to insert blank rows between every 2 rows, please enter 2 in the Interval of box;
(3) Specify the number of blank rows you will enter between every n rows or columns  in the Rows box (or Columns box).
a screenshot showing how to configure the Insert Blank Row & Column dialog box to insert blank rows/columns between each row/column

3. Click the Ok button.

Now you will see the specified number of blank rows or columns are inserted at the certain interval of rows or columns in the selection.
a screenshot showing the results

The Insert Blank Rows & Columns feature of is handy to insert multiple blank rows/columns between two or every n rows/columns. Have a Free Trial!

Insert multiple blank rows/columns between multiple rows/columns randomly

This method will introduce the Sort Range Randomly feature to insert multiple blank rows or columns between multiple rows or columns easily in Excel.

Kutools for Excel - Supercharge Excel with over 300 essential tools. Enjoy permanently free AI features! Get It Now

1. Select the range you will insert blank rows (or columns) randomly, and the blank rows below the range (or blank columns right to the range). See screenshot:
a screenshot of selecting the original data range as well as a number of blank rows below it

2. Click Kutools > Range > Sort Range Randomly.

3. In the Sort Range Randomly dialog, please check the Entire rows (or Entire columns) option under the Sort tab, and click the Apply button.
a screenshot of choosing the Entire rows option in the dialog box

Now the selected blank rows (or blank columns) are randomly inserted into the specified range. See screenshot:
a screenshot showing the random blank rows inserting in the original data range

This handy Sort Range Randomly feature can sort cells in selection, each row/column, and select certain number of cells/rows/columns in the selection too. Have a Free Trial!

Note: Quickly remove all blank rows

With the Delete Blank Rows feature of Kutools for Excel, you can quickly remove all blank rows from the selected range, active worksheet, selected worksheets, or the whole workbook with only one click!


a screenshot showing how to use Kutools for Excel to quickly remove all blank rows

Kutools for Excel - Supercharge Excel with over 300 essential tools. Enjoy permanently free AI features! Get It Now


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