How to insert drop down list in Excel?

Inserting drop-down list is a frequently-used operation while working in Microsoft Excel. This article will show you detailed steps for inserting a drop-down list in selected cells in Excel.

Insert drop-down list in Excel

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arrow blue right bubble Insert drop-down list in Excel

1. Create a list of data that you want to use in the drop down list.

2. Select a range of cells you need to locate the drop down list.

3. Then click Data > Data Validation > Data Validation. See screenshot:

4. In the popping up Data Validation dialog box, you need to do as follows:

4.1 Select List from the Allow drop down list under the Settings tab.

4.2 Click the doc-replace-range-names-7 button to select the list of data you have created in step 1. Click the OK button to finish the setting.

Now the drop down list is creared and located in the cells you have selected in step 2. See screenshot:

Note: the drop-down arrow is visible only when the cell is active.

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