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How to prevent duplicate entries in a column in Excel?

As we all known, Data Validation is a very useful feature in Excel, you can use it to create drop down list in a cell and limit the values user can enter. But sometimes you may want to prevent users from entering duplicate values in a range of worksheet. How could you avoid duplicate entries in Excel?

Prevent duplicate entries with Data Validation feature

Quickly prevent duplicate entries with one click


arrow blue right bubblePrevent duplicate entries with Data Validation feature


For example, I am entering identify card number into a range of cells (A1:A20), and I want to make sure all item numbers entered in range A1:A20 are unique. To prevent duplicates, follow these steps:

1. Select the range of cells that will contain the item numbers.

2. Go to Data > Data Validation > Data Validation. See screenshot:

doc-prevent-duplicate-entries1

3. And a Data Validation dialog box will display. Click the Settings tab, then click drop down list under Allow, choose Custom, and then enter this formula “=COUNTIF($A$1:$A$20,A1)=1” into the Formula box. See screenshot:

doc-prevent-duplicate-entries2

4. And then click Error Alert tab, under the Title box, enter “Duplicate Entry”, and enter the proper message in the Error message box, such as “The value was already entered. All Item Numbers must be unique. Please try again.”

doc-prevent-duplicate-entries3

5. Click OK to finish it.

Now when you enter a duplicate number, Excel will prevent the entry and alert the user with an error message, it will show up like this:

doc-prevent-duplicate-entries4


arrow blue right bubbleQuickly prevent duplicate entries with one click

It is somewhat difficult for us to use Data Validation function to prevent duplicate entries, now I will introduce you an easy and quick way to solve this task.

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With Kutools for Excel, you can prevent duplicate entries with one click. Please do as this:

1. Select the range that you want to prevent duplicate entries.

2. Click Kutools > Prevent Duplicate Entries, see screenshot:

doc-prevent-duplicate-entries5

Now when you enter the same data with the first data in the range, you will get the following warning:

doc-prevent-duplicate-entries6


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  • To post as a guest, your comment is unpublished.
    Shubham · 27 days ago
    not working properly. only work in manual entry if i use "CTRL+D" then it allows duplicate entry.
  • To post as a guest, your comment is unpublished.
    guna · 1 years ago
    i want to select the name of workers to whom duty allotted to a particular place what excel formula is to be used to find if i use vlook formula is shows the last worker repeatedly
  • To post as a guest, your comment is unpublished.
    Justas · 1 years ago
    I have same problem like some other users do. I used this formula, but now i can't enter any value. What might be wrong?
  • To post as a guest, your comment is unpublished.
    Li · 1 years ago
    I used your formula to restrict name duplications. But then it is giving warning to whatever name I enter. Maybe it is detecting by per alphabet instead of the whole name? How can I solve this problem?
  • To post as a guest, your comment is unpublished.
    Chris · 1 years ago
    I am currently using this to not allow duplicates for a form of a schedule. However there are some exceptions I need to allow to be duplicated. Is there a way to allow certain values or in my case text to be duplicated while everything else is not allowed?