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How to forward multiple emails individually at once in Outlook?

If you are working with Microsoft Outlook, you must have faced the situation that you need to forward multiple emails at once to a recipient. With the following tutorials, you will learn how to forward multiple emails at once in Outlook.

Forward multiple emails as attachments at once in Outlook   (4 steps)

Forward multiple emails individually at once with Rules function   (9 steps)

Forward multiple emails individually at once with Kutools for Outlook   (3 steps)

Automatically forward all received emails to a specific recipient in Outlook

Generally speaking, we can set a rule to automatically forward emails to the specified recipients, such as your another email account, your Gmail, or your colleagues, etc. But, all we know it will take a long time to configure a custom rule in Outlook. Now, we introduce Kutools for Outlook's (Automatic) Forward feature, which can set a auto forwarding rule with several clicks only. Click for 60-day free trial without limitation!
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arrow blue right bubble Forward multiple emails as attachments at once in Outlook

1. Launch your Outlook application, and select multiple emails you want to forward at once.
Note: Holding the Ctrl key, you can select multiple nonadjacent emails with clicking them one by one; holding the Shift key, you can select multiple adjacent emails with clicking the first email and the last one.

2. Click Home > Forward. See screenshot:

3. After clicking Forward, there is an email editing window popping up, you will see all the emails you have selected are added as an attachment. See screenshot:

4. Compose your email, then Send it.


arrow blue right bubble Forward multiple emails individually at once with Rules function

If you don’t want to forward the emails as attachments, but forward them as common forwarded emails, Outlook provides another method. Please do as follows:

1. Create a new folder under your account, I named it Forward, and then move multiple emails you will forward to this new created folder. See screenshot:
Note: You can select multiple emails with holding the Ctrl key or Shift key, and then drag these selected emails to the Forward folder.

2. Make sure the Forward folder is open, and then click Home > Rules > Manage Rules & Alerts, see screenshot:

3. In the Rules and Alerts wizard, please click New Rule button on the E-mail Rules tab.

4. Then click Apply rule on message I receive from the Start from a blank rule section, see screenshot:

5. And then click Next button, in the Which conditions do you want to check step, please don’t check any item.

6. Go on clicking Next, and click Yes in the prompt warning box.
(1) Check forward it to people or public group option.
(2) Click the people or public group hyperlink in the Edit the rule description section.

(3) Double-click the desired contact or list from your address book, or type the email address to which you want to forward under To ->. See screenshots:

7. Click OK and continue to click Next, in this Are there any exceptions step, don’t check any item.

8. Now you get into the last Rules Wizard window, please type a name for this new rule in the Step 1 box, and specify the Setup rule options in Step 2 as you need, see screenshot:

9. Click Finish and the emails in the Forward folder have been forwarded to the recipient that you specified as individually emails not attachments at once.

Note: You can delete the rule and the Forward folder if you want.


arrow blue right bubble Forward multiple emails individually at once with Kutools for Outlook

Though the second method can help you to forward the multiple emails as normal emails format, it somewhat troublesome and needs many steps. So, here I can introduce you a handy tool – Kutools for Outlook, with this tool, you can forward multiple emails individually at once with a few clicks.

After installing Kutools for Outlook, you can finish this task as follows:

1.Select multiple emails you want to forward at once.
Note: Holding the Ctrl key, you can select multiple nonadjacent emails with clicking them one by one; holding the Shift key, you can select multiple adjacent emails with clicking the first email and the last one.

2. Click Kutools > Bulk Forward, see screenshot:
doc forward multiple emails 1

3. And then double-click the name from the contacts list to add the address to the To-> box, or you can type the email address in the To-> box, and click the OK button. See screenshot:

And now the selected emails are forwarded automatically to the addresses that you specified one by one.


Demo: forward multiple emails individually at once in Outlook

Tip: In this Video, Kutools tab is added by Kutools for Outlook. If you need it, please click here to have a 60-day free trial without limitation!


Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier!

  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
  • Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
  • Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.
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  • To post as a guest, your comment is unpublished.
    Branko · 2 years ago
    I wand to send multiple ~1000 e-mails from draft folder each on unique e-mail for each partner one e-mail.
    I inspect 20 e-mails and conclude that all e-mails is OK how to do that?
    Microsoft must have solution for that guys there are smart.
    I hope!
  • To post as a guest, your comment is unpublished.
    alan · 2 years ago
    With Outlook 2010, I cannot forward multiple messages BECAUSE the forward button is
    NOT ACTIVATED (it's grey)!!!!
  • To post as a guest, your comment is unpublished.
    mike · 3 years ago
    this is exactly what I wanted to accomplish with outlook.
    Thank you so much.
    One little problem. When I did the rule method, out of 5 messages that I had in the folder, only three got sent/forwarded.
    Any idea why not all of them?
  • To post as a guest, your comment is unpublished.
    Tony · 3 years ago
    Great information and very simple step by step instructions,
  • To post as a guest, your comment is unpublished.
    Gary · 3 years ago
    What version of Outlook is this? I see nothing like this on my screen and cant find it. ???????
  • To post as a guest, your comment is unpublished.
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