How to save all attachments from multiple emails to folder in Outlook?

It is easy to save all attachments from an email with the build-in Save All Attachments feature in Outlook. However, if you want to save all attachments from multiple emails at once, there is no direct feature can help. You need to repeatedly apply the Save All Attachments feature in each email until all attachments are saved from those emails. That’s time-consuming. In this article, we introduce two methods for you to bulk save all attachments from multiple emails to a specific folder easily in Outlook.

Save all attachments from multiple emails to folder with VBA code
Several clicks to save all attachments from multiple emails to folder with an amazing tool

Save all attachments from multiple emails to folder with VBA code

This section demonstrates a VBA code in a step-by-step guide to help you quickly save all attachments from multiple emails to a specific folder at once. Please do as follows.

1. Firstly, you need to create a folder for saving the attachments in your computer.

Get into the Documents folder and create a folder named “Attachments”. See screenshot:

2. Select the emails which the attachments you will save, and then press Alt + F11 keys to open the Microsoft Visual Basic for Applications window.

3. Click Insert > Module to open the Module window, and then copy the following VBA code into the window.

VBA code: Bulk save attachments from multiple emails

Public Sub SaveAttachments()
'Update 20191101
    Dim objOL As Outlook.Application
    Dim objMsg As Outlook.MailItem
    Dim objAttachments As Outlook.Attachments
    Dim objSelection As Outlook.Selection
    Dim i As Long
    Dim lngCount As Long
    Dim strFile As String
    Dim strFolderpath As String
    Dim strDeletedFiles As String
    strFolderpath = CreateObject("WScript.Shell").SpecialFolders(16)
    Set objOL = CreateObject("Outlook.Application")
    Set objSelection = objOL.ActiveExplorer.Selection
    strFolderpath = strFolderpath & "\Attachments\"
    For Each objMsg In objSelection
        Set objAttachments = objMsg.Attachments
        lngCount = objAttachments.Count
        strDeletedFiles = ""
        If lngCount > 0 Then
            For i = lngCount To 1 Step -1
                strFile = objAttachments.Item(i).FileName
                strFile = strFolderpath & strFile
                objAttachments.Item(i).SaveAsFile strFile
'objAttachments.Item(i).Delete()
                If objMsg.BodyFormat <> olFormatHTML Then
                    strDeletedFiles = strDeletedFiles & vbCrLf & "<Error! Hyperlink reference not valid.>"
                Else
                    strDeletedFiles = strDeletedFiles & "<br>" & "<a href='file://" & _
                    strFile & "'>" & strFile & "</a>"
                End If
                Next i
                If objMsg.BodyFormat <> olFormatHTML Then
                    objMsg.Body = vbCrLf & "The file(s) were saved to " & strDeletedFiles & vbCrLf & objMsg.Body
                Else
                    objMsg.HTMLBody = "<p>" & "The file(s) were saved to " & strDeletedFiles & "</p>" & objMsg.HTMLBody
                End If
                objMsg.Save
            End If
        Next
ExitSub:
        Set objAttachments = Nothing
        Set objMsg = Nothing
        Set objSelection = Nothing
        Set objOL = Nothing
End Sub

5. Press the F5 key to run the code.

Then all attachments in selected emails are saved to the folder you created in step 1. You will see there are hyperlinks displayed in selected emails. Click on the link will open the specific attachment automatically.

Note: There may be a Microsoft Outlook prompt box popping up, please click the Allow button to go ahead.

Save all attachments from multiple emails to folder with an amazing tool

If you are a newbie in VBA, here highly recommended the Save All attachments utility of Kutools for Outook for you. With this utility, you can quickly save all attachments from multiple emails at once with several clicks only in Outlook.
Before applying the feature, please download and install Kutools for Outlook firstly.

1. Select the emails containing the attachments you want to save.

Tips: You can select multiple nonadjacent emails by holding the Ctrl key and select them one by one;
Or select multiple adjacent emails by holding the Shift key and select the first email and the last one.

2. Click Kutools >Attachment Tools > Save All. See screenshot:

3. In the Save Settings dialog, click the button to select a folder to save the attachments, and then click the OK button.

3. Click OK twice in the next popping up to dialog box, Then all attachments in selected emails are saved in specified folder at once.

Notes:

• 1. If you want to save attachments in different folders based on emails, please check the Create subfolders in the following style box, and choose a folder style from the drop-down.
• 2. Besides save all attachments, you can save attachments by specific conditions. For example, you only want to save the pdf file attachments which the file name contains the word "Invoice", please click the Advanced options button to expand the conditions, and then configure as the below screebshot shown.
  
• 3. If you want to automatically save attachments when email arriving, the Auto Save attachments feature can help.
• 4. For detaching the attachments directly from selected emails, the Detach All attachments feature of Kutools for Outlook can do you a favor.

  If you want to have a free trial ( 60-day) of this utility, please click to download it, and then go to apply the operation according above steps.

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