Master the Art of Bookmarking in Outlook: Save Time and Stay Organized
Bookmarks are incredibly handy for quickly referencing important emails while composing or reading messages. This article will show you how to add bookmarks in Microsoft Outlook, as well as go to or link to a specific bookmark in an email message.
Insert Bookmarks Using Outlook's Built-in Feature
Insert Bookmarks with Kutools for Outlook
Link to a specific bookmark in an Email Message
Insert a bookmark in an Email Message
It is similar to inserting a bookmark in a message as that in Microsoft Word. You can do it as follows:
1. Go into the Message window by creating a new email.
2. Put the cursor at the position where you will add a bookmark.
3. Navigate to the "Insert" tab, and click the "Bookmark" button in the "Links" group.
4. In the "Bookmark" dialog box, input the bookmark name in the box of the "Bookmark name:" section. See the following screenshot.
5. Click the Add button.
So far you have added a bookmark at the position you selected in step 2.
Go to a specific bookmark in an Email Message
1. Click the "Bookmark" button in the Links group under the "Insert" tab.
2. In the "Bookmark" dialog box, select one of the bookmarks in the bookmark list.
3. Click the "Go to" button.
Then the cursor will skip to the position to which you added the selected bookmark.
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Insert Bookmarks with Kutools for Outlook
"Kutools for Outlook" makes bookmarking emails even easier with its Bookmark feature, which allows you to directly bookmark specific emails for quick access later.
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1. After installing Kutools for Outlook, click "Kutools" > "Resource" to enable the "Resource Library" pane.
2. Click "Bookmark" tab in the Resource Library pane.
3. Put the cursor on the place that you want to add a bookmark, click "Insert Bookmark" icon 
, a dialog pops for editing the bookmark name. Click "Ok".
Now the bookmark is added.
- Click on a bookmark in the pane to quickly navigate to its location within the message.
- Select a bookmark in the pane and click the "Rename" icon
, to update its name. - Click the "Remove" icon
to delete the selected bookmark.
, to update its name.
to delete the selected bookmark.Link to a bookmark in an Email Message
In addition to going to a specific bookmark with the Bookmark feature, you can also skip to a specific bookmark by adding a hyperlink to the bookmark.
1. Select the text or objects that you will add a hyperlink to the specific bookmark.
2. Click the "Hyperlink" button in the "Links" group under the "Insert" tab.
3. In the "Insert Hyperlink" dialog box, click the "Place in This Document" button in the "Link to:" section at the left bar.
4. In the tree structure of the "Select a place in this document:" section, select the specific bookmark name under the Bookmarks branch.
5. Click the "OK" button.
Now, a hyperlink has been added to the selected text or objects, linking directly to the specific bookmark in the message. You can quickly navigate to this bookmark by holding the Ctrl key and clicking on the linked text or objects simultaneously.
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