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How to add and create stationery in Outlook?

A plain email message might be ignored, or make recipients hard to read in detail. Adding stationery will make your email message interesting and attractive. And here are some tricks to create custom stationery, and add / apply stationery in either all email messages or a single one easily.

Create new stationery for email messages

Add and apply stationery for all email messages

Add and apply stationery for one email message

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arrow blue right bubble Create new stationery for email messages

There is a stationery library in Outlook for your applying. However, you may not find out a fit one for your email message in some cases. And here we will show you how to create custom stationery in Microsoft Outlook.

Step 1: Create a new email message, and configure its formats.

Step 2: Click the File > Save As.

Step 3: The Save As dialog box comes out, copy and paste the %appdata%\microsoft\stationeryin the address box, and press the Enter key. See the screen shot:

Step 4: Type a stationery name in the File name: box.

Step 5: In the drop down list of Save as type:, select the HTML (*.htm; *html).

Step 6: Click the Save button.

Close the message window. And stationery with the formats style that you configured in Step 1 has been created and saved. The new stationery is added into the stationery library, and you can apply it later.


arrow blue right bubble Add and apply stationery for all email messages

This section is about how to add or apply stationery for all email messages, including all new email messages, replying messages, and formatting messages.

Step 1: Open the Outlook Options dialog box:

  1. In Outlook 2010 / 2013, click the File > Options;
  2. In Outlook 2007, click the Tools > Options.

Step 2: Click the Stationery and Fonts button.

  1. In Outlook 2010 / 2013, click the Mail button in the left bar, and the Stationery and Fonts button stays in the Compose messages section.
  2. In Outlook 2007, the Stationery and Fonts button is placed in the Stationery and Fonts section under the Mail Format tab.

doc add stationary 1

Step 3: In the Signatures and Stationery dialog box, please select theme and font by clicking the Theme button and Font buttons.

doc add stationary 2

Note: In the Theme or stationery for new HTML e-mail message section, if you select a theme, and select the Use theme’s font in the font box, the Font button in New mail message section is gray and invalid. So does the Font button in the Replying and forwarding messages section.

Step 4: Click OK button.

After you finish the setting, the selected stationery will be added and applied to all new email messages, replying messages, and forwarding messages.


arrow blue right bubble Add and apply stationery for one email message

Occasionally, you may want to apply stationery for just one special message. And you can do it as following:

First of all, make sure the main outlook interface is in the Mail view. It will shift to the mail view by clicking the Mail button in the Navigation pane.

Step 1: Click the Home > New Items > E-mail Message Using > More Stationery in Outlook 2010 / 2013.

doc add stationary 3

If you are using the Outlook 2007, please click the Actions > New Mail Message Using > More Stationery.

Step 2: In the Theme or Stationery dialog box, select stationery from the Choose a Theme: box, and click OK.

Step 3: A new message window opens, and selected stationery is applied in it. Just compose your email message and send it.

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  • To post as a guest, your comment is unpublished.
    Logo Victoria · 5 months ago
    Very nice comments in your webpage. Custom stationery just like a pencil, Eraser, Scale etc. About a Logo with stationery so logo made in different stationery design. More information Custom Stationery with Logo so check it.
  • To post as a guest, your comment is unpublished.
    Gary Jones · 1 years ago
    Followed your suggestions and it worked great; however, when I save it why doesn't it also save the email address I am sending it from?
    • To post as a guest, your comment is unpublished.
      Sunny · 1 years ago
      Which method you use cannot save the stationery? I try the second one can do it.
  • To post as a guest, your comment is unpublished.
    blossom · 3 years ago
    Well, it kept the formatting of my signature and the background color of the page I wanted. However it did not keep the font format for the first 3 lines. Is there a way around that? Did I do something wrong?
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    jefft · 3 years ago
    I can get the letterhead to load, but when I open a new email, the text box is above the letterhead. How do I eliminate thos text lines?
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    summaiya Ameer · 4 years ago
    Thank you very Much .
    it worked for me . but only i create a new email , I will appreciate if someone knows hoe to keep you watermark even when you are replying of forwarding the mail ?
  • To post as a guest, your comment is unpublished.
    Dave · 4 years ago
    Yeah outlook sucks balls. Microsoft are only so big because of the Monopoly and not because their products are good or easy to use. Twats
  • To post as a guest, your comment is unpublished.
    andy · 4 years ago
    Thanks for advise. I work with Outlook more than one year but cannot get use to it. So unfriendly - these things I was able to figure out in Lotus Notes. With outlook I have to google almost everything. I know this is not space for my comments but had to say it. Thanks
  • To post as a guest, your comment is unpublished.
    Mitzi · 5 years ago
    I'm trying to download additional themes for my Outlook but having problem doing so
  • To post as a guest, your comment is unpublished.
    Bob Jones · 5 years ago
    This works fine for me BUT it applies the email template to all three of my addresses. I would like to have business stationary for one address, and two other distinct looks and logos for other businesses. Is this possible?