How to add and change passwords for folders/pst/data files in Outlook?
If you're using a shared or public computer, securing your Outlook data is crucial. Setting a password for your individual folders or PST data files prevents unauthorized access to your messages and personal items. This article provides a step-by-step tutorial on how to add and change passwords for personal folders or PST/data files in Microsoft Outlook, ensuring your information remains protected.
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Step 1: Open the Account Setting dialog box:
In Outlook, click File > Info > Account Settings > Account Settings.
Step 2: Go to the Data Files tab in the Account Settings dialog box.
Step 3: Select and highlight the data file name you will add a password for, and click the Settings button.
Step 4: In the Outlook Data File dialog box, click the Change Password button.
Step 5: In the Change Password dialog box,
- Enter the old password in the Old password: box if you have it; if no, just leave the box blank;
- Enter the new password in the New password: box and Verify password: box.
- It is optional. To check the Save this password in your password list option will relieve you of entering the password whenever you open Microsoft Outlook.
Step 6: Click the OK button.
By now, the selected file data has been protected with a password.
For no entering password in the future, just check the Save this password in your password list option in the dialog box.
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