How to add/copy tasks to the calendar in Outlook?
When you have tasks assigned to you, displaying them in your calendar can make scheduling time for them much easier. There are several methods to achieve this, including adding and copying tasks to your calendar, as well as viewing tasks within your calendar. This article provides a step-by-step guide on how to add or copy tasks to your Outlook calendar and how to easily view these tasks.
Add and copy tasks to the calendar by dragging in Outlook
Add and copy tasks to the calendar with the Move feature in Outlook
View all tasks in the calendar in Outlook
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Add and copy tasks to the calendar by dragging in Outlook
There are two methods to add and copy tasks to the calendar. And the easier one is to drag a task to the calendar folder.
Step 1: In the Task view, select a task you will copy to the calendar, drag and move it to the Calendar button at the bottom of the Navigation Pane.
Step 2: A new appointment window opens with the content of the dragging task. Modify the Start time and End time according to your needs. See the following screenshot:
Step 3: Click the Save & Close button.
Up to now the task has been copied and moved to your calendar, and it shows as an appointment in your calendar.
Add and copy tasks to the calendar with the Move feature in Outlook
The other method is with the Move feature. You can do it as follows:
Step 1: In the task view, select the task you will copy to your calendar.
Step 2: Click the Move > Copy to Folder in the Actions group under the Home tab.
Step 3: In the Copy Items dialog box, select the Calendar in the Copy the selected items to the folder: box.
Step 4: Click OK.
Step 5: It is optional. The new appointment is created with a Start time near to current time. If needed, please double-click the new appointment in the calendar, and modify its Start time and End time.
View all tasks in the calendar in Outlook
Apart from adding and copying tasks to the calendar, you can view the tasks in your calendar directly.
Step 1: Shift to the Calendar view by clicking the Calendar in the Navigation Pane.
Step 2: Change the view pattern of your calendar:
Click the Day / Work Week / Week button in the Arrange group under the Home tab.
Step 3: Enable the Daily Task List view:
Please click the Daily Task List > Normal in the Layout group on the View tab.
Step 5: Arrange tasks by start date:
Please click the Daily Task > Arrange By > By Start Date on the View tab.
By now the tasks appear in the Tasks box at the bottom of your calendar. See the following screen shot:
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