How to add/copy tasks to the calendar in Outlook?
When you have tasks assigned to you, displaying them in your calendar can make scheduling time for them much easier. There are several methods to achieve this, including adding and copying tasks to your calendar, as well as viewing tasks within your calendar. This article provides a step-by-step guide on how to add or copy tasks to your Outlook calendar and how to easily view these tasks.
Add and copy tasks to the calendar by dragging in Outlook
Add and copy tasks to the calendar with the Move feature in Outlook
View all tasks in the calendar in Outlook
Add and copy tasks to the calendar by dragging in Outlook
There are two methods to add and copy tasks to the calendar. The easier one is to drag a task to the calendar folder.
1. In the Task view, select a task you want to copy to the calendar, drag and move it to the "Calendar" button at the bottom of the Navigation Pane.
2. A new appointment window opens with the content of the dragged task. Modify the "Start time" and "End time" according to your needs. See screenshot:
3. Click "Save & Close".
The task is now copied and added to your calendar, and appears as an appointment.
AI Mail Assistant in Outlook: Smarter Replies, Clearer Communication (one-click magic!) FREE
Streamline your daily Outlook tasks with the AI Mail Assistant from Kutools for Outlook. This powerful tool learns from your past emails to offer intelligent and accurate responses, optimize your email content, and help you draft and refine messages effortlessly.
This feature supports:
- Smart Replies: Get responses crafted from your past conversations—tailored, precise, and ready to go.
- Enhanced Content: Automatically refine your email text for clarity and impact.
- Effortless Composition: Just provide keywords, and let AI handle the rest, with multiple writing styles.
- Intelligent Extensions: Expand your thoughts with context-aware suggestions.
- Summarization: Get concise overviews of long emails instantly.
- Global Reach: Translate your emails into any language with ease.
This feature supports:
- Smart email replies
- Optimized content
- Keyword-based drafts
- Intelligent content extension
- Email summarization
- Multi-language translation
Best of all, this feature is completely free forever! Don’t wait—download AI Mail Assistant now and enjoy!
Add and copy tasks to the calendar with the Move feature in Outlook
The other method is using the "Move" feature. Please do as follows:
1. In the Task view, select the task you want to copy to the calendar.
2. Click "Move" > "Copy to Folder" in the "Actions" group under the "Home" tab.
3. In the Copy Items dialog box, select "Calendar" in the "Copy the selected items to the folder" box.
4. Click "OK".
5. (Optional) The new appointment is created with a start time near the current time. If needed, double-click the appointment in the calendar to modify its start and end times.
View all tasks in the calendar in Outlook
Apart from adding and copying tasks to the calendar, you can also view tasks directly within your calendar.
1. Switch to the Calendar view by clicking "Calendar" in the Navigation Pane.
2. Change the calendar view pattern:
Click "Day" / "Work Week" / "Week" in the "Arrange" group under the "Home" tab.
3. Enable the Daily Task List:
Click "Daily Task List" > "Normal" in the "Layout" group on the "View" tab.
4. Arrange tasks by start date:
Click "Daily Task" > "Arrange By" > "By Start Date" on the "View" tab.
Now the tasks appear in the task pane at the bottom of your calendar. See screenshot:
Best Office Productivity Tools
Breaking News: Kutools for Outlook Launches Free Version!
Experience the all-new Kutools for Outlook FREE version with 70+ incredible features, yours to use FOREVER! Click to download now!
📧 Email Automation: Auto Reply (Available for POP and IMAP) / Schedule Send Emails / Auto CC/BCC by Rules When Sending Email / Auto Forward (Advanced Rules) / Auto Add Greeting / Automatically Split Multi-Recipient Emails into Individual Messages ...
📨 Email Management: Recall Emails / Block Scam Emails by Subjects and Others / Delete Duplicate Emails / Advanced Search / Consolidate Folders ...
📁 Attachments Pro: Batch Save / Batch Detach / Batch Compress / Auto Save / Auto Detach / Auto Compress ...
🌟 Interface Magic: 😊More Pretty and Cool Emojis / Remind you when important emails come / Minimize Outlook Instead of Closing ...
👍 One-click Wonders: Reply All with Attachments / Anti-Phishing Emails / 🕘Show Sender's Time Zone ...
👩🏼🤝👩🏻 Contacts & Calendar: Batch Add Contacts From Selected Emails / Split a Contact Group to Individual Groups / Remove Birthday Reminders ...
Use Kutools in your preferred language – supports English, Spanish, German, French, Chinese, and 40+ others!
