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How to add/copy tasks to calendar in Outlook?

Let’s say there are some tasks assigned to you, and you want to show them in your calendar, so that you can schedule time for these tasks much easier. Several tricks can help you deal with it: add and copy tasks to your calendar, and view tasks in your calendar. This article is arranged to guide you how to add/copy tasks to your calendar, and how to view tasks in your calendar easily.

Add and copy tasks to calendar with dragging in Outlook

Add and copy tasks to calendar with Move feature in Outlook

View all tasks in calendar in Outlook

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arrow blue right bubbleAdd and copy tasks to calendar with dragging in Outlook

There are two methods to add and copy tasks to calendar. And the easier one is to drag a task to the calendar folder.

Step 1: In the Task view, select a task you will copy to calendar, drag and move it to the Calendar in the Navigation Pane.

Note: In Outlook 2013, please move and drag the task to the Calendar button at the bottom of Navigation Pane.

Step 2: A new appointment window is opening with the content of dragging task. Modify the Start time and End time according to your needs. See the following screen shot:

Step 3: Click the Save & Close button.

Up to now the task is copied and moved to your calendar, and it shows as an appointment in your calendar.


arrow blue right bubbleAdd and copy tasks to calendar with Move feature in Outlook

The other method is with the Move feature. You can do it as follow:

Step 1: In the task view, select the task you will copy to your calendar.

Step 2: Click the Move > Copy to Folder in the Actions group on the Home tab in the Outlook 2010 / 2013.

And in Outlook 2007, please click the Edit > Copy to Folder.

Note: If you click the Move > Calendar, it will convert the task to appointment directly, and you won’t find out this task in the task view any longer.

Step 3: In the Copy Items dialog box, select the Calendar in the Copy the selected items to the folder: box.

Step 4: Click OK.

Step 5: It is optional. The new appointment is created with Start time near to current time. If needed, please double click the new appointment in the calendar, and modify its Start time and End time.


arrow blue right bubbleView all tasks in calendar in Outlook

Apart from adding and copying tasks to calendar, you can view the tasks in your calendar directly.

Step 1: Shift to the Calendar view with clicking the Calendar in the Navigation Pane.

Step 2: Change the view pattern of your calendar:

  1. In Outlook 2010 / 2013, click the Day / Work Week / Week button in the Arrange group under Home tab.
  2. In Outlook 2007, please click the View > Day / Work Week / Week.

Note: If your calendar shows in Month view or Schedule View, the Daily Task List is not available.

Step 3: Enable the Daily Task List view:

  1. In Outlook 2010 / 2013, please click the Daily Task List > Normal in the Layout group on the View tab.
  2. In Outlook 2007, please click the View > Daily Task List > Normal.

Step 5: Arrange tasks by start date:

  1. In Outlook 2010 / 2013, please click the Daily Task > Arrange By > By Start Date on the View tab.
  2. In Outlook 2007, please click the View > Daily Task List > Arrange By > By Start Date.

By now the tasks appear in the Tasks box at the bottom of your calendar. See the following screen shot:

 

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    Steve Dozier · 3 years ago
    Is there a way to use the calendar and task features in Outlook without being able to access my emails? I want to continue to use both the calendar and task management systems, but my emails tend to suck me in, and I waste productive time during the day checking emails. I'd rather check my emails three times a day. You may be thinking, just don't open your emails. For me, it's not that simple.
  • To post as a guest, your comment is unpublished.
    Steve Dozier · 3 years ago
    This was very helpful. Is there a way to use my calendar and task management without being able to open my emails? I want to use Outlook as my time and task management system; unfortunately emails suck me in, and I waste productive time looking at emails when I prefer to check emails three times a day. You may be thinking, just don't open your emails... For me, it's not that easy.