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How to insert attachments in the body of email message in Outlook?

Normally attachments are inserted at the message header above the body of an email message. However, sometimes you may receive some email messages with attachments inserted in the messages’ body, which makes the attachments much visible and not easy to ignore. And here we provide you with the guidance to insert attachments in the body of a composing email message in Microsoft Outlook.

Insert attachments in the message body directly

Move attachments from the Message header to the message body


arrow blue right bubble Insert attachments in the message body directly

First of all, we will show you how to insert attachments in the body of a composing e-mail message directly.

Step 1: Create a new email message:
  1. In Outlook 2010 / 2013, please click the New E-mail button in the New group on the Home tab.
  2. In Outlook 2007, please click the File > New > Mail Message.

Step 2: Convert current email message into the Rich Text format.

  1. In Outlook 2010 / 2013, please click the Rich Text button in the Format group on the Format Text tab.
  2. In Outlook 2007, please click the Rich Text button in the Format group on the Options tab.

Step 3: Place the cursor at the position you will add attachments in the body of composing message.

Step 3: Insert attachments with clicking the Attach File button or Outlook Items (or Attach Items) button on the Include group on the Insert tab.

And select the attached file in the popping up dialog box, and click OK or Insert button.

Then the attached files or Outlook items are inserted at the position where you put the cursor in Step 3. See the following screen shot:

If you want to always insert attachment in email body while editing email, you can click File > Options > Mail and select Rich Text in the drop down list of Compose message in this format in Compose message section.
doc attachment 7


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arrow blue right bubble Move attachments from the Message header to the message body

Sometimes you might have inserted attachments already, which showed in the Attached: box above the body of composing email message. In this condition, you can also change the message format, and make the attachments appear in the message body.

Just click the Rich Text button in the Format group on the Format Text tab in Outlook 2010 / 2013 (or Options tab in Outlook 2007), and then the attachments will be moved to the message body at once.


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Comments (35)
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This comment was minimized by the moderator on the site
very helpful !
This comment was minimized by the moderator on the site
Not what I wanted at all - just wanted to insert HTML directly into HTML formatted message
This comment was minimized by the moderator on the site
Hi, Mark, if you are in Outlook 2013 or earlier versions, click Insert > Attach File, in the popping dialog, choose the html file, then click arrow beside Insert button to choose Insert as text, then the HTML file has been inserted into boday of the HTML formatted message. If you are in Outlook 2016 or later versions (including 365), you need to enable the old Attach File button firstly. Click File > Options, then in Outlook Options dialog, click Quick Access Toolbar > All Commands > Attach File > Add to add the old Attach File command to the Toolbar. Then apply this added Attach File to insert html as text into body.
This comment was minimized by the moderator on the site
Thanks so much. This was extremely useful and much easier than I thought!
This comment was minimized by the moderator on the site
Wow it's great, Very useful. Thnx.
This comment was minimized by the moderator on the site
I prefer my attachments in the body of my email. Is there a way to change this in settings so you don't have to select the Rich Text everytime I compose a new message?
This comment was minimized by the moderator on the site
Hello, Anonymous, you can change the option as below screenshot shown, then you will write emails always as rich text, and the attachments will be always inserted in body.
This comment was minimized by the moderator on the site
Sorry, as so far, we only can insert attachments in body by changing the settting every time. Maybe we will developer a utility to satisfy this need.
This comment was minimized by the moderator on the site
My attachment button is not visible in Outlook. Can you explain? I need to attach an item but I don't see button.
This comment was minimized by the moderator on the site
Sorry, sdads, I do not know how to find the button either.
This comment was minimized by the moderator on the site
Hi! My attachments are set to go to the bottom of the email, no matter how long it is. How do I change that so they don't go to the bottom anymore?
This comment was minimized by the moderator on the site
Thank you so much! This made my day!
This comment was minimized by the moderator on the site
how can u insert the file full sized and not like a thumbnail type thing
This comment was minimized by the moderator on the site
Do you mean to insert the file and show all file contents in the message body?
This comment was minimized by the moderator on the site
Hey Thanks for this article..It was very useful. :-)
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