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How to insert attachments in the body of email message in Outlook?

Normally attachments are inserted at the message header above the body of an email message. However, sometimes you may receive some email messages with attachments inserted in the messages’ body, which makes the attachments much visible and not easy to ignore. And here we provide you with the guidance to insert attachments in the body of a composing email message in Microsoft Outlook.

Insert attachments in the message body directly

Move attachments from the Message header to the message body


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arrow blue right bubble  Insert attachments in the message body directly

First of all, we will show you how to insert attachments in the body of a composing e-mail message directly.

Step 1: Create a new email message:
  1. In Outlook 2010 / 2013, please click the New E-mail button in the New group on the Home tab.
  2. In Outlook 2007, please click the File > New > Mail Message.

Step 2: Convert current email message into the Rich Text format.

  1. In Outlook 2010 / 2013, please click the Rich Text button in the Format group on the Format Text tab.
  2. In Outlook 2007, please click the Rich Text button in the Format group on the Options tab.

Step 3: Place the cursor at the position you will add attachments in the body of composing message.

Step 3: Insert attachments with clicking the Attach File button or Outlook Items (or Attach Items) button on the Include group on the Insert tab.

And select the attached file in the popping up dialog box, and click OK or Insert button.

Then the attached files or Outlook items are inserted at the position where you put the cursor in Step 3. See the following screen shot:

If you want to always insert attachment in email body while editing email, you can click File > Options > Mail and select Rich Text in the drop down list of Compose message in this format in Compose message section.
doc attachment 7


arrow blue right bubble  Move attachments from the Message header to the message body

Sometimes you might have inserted attachments already, which showed in the Attached: box above the body of composing email message. In this condition, you can also change the message format, and make the attachments appear in the message body.

Just click the Rich Text button in the Format group on the Format Text tab in Outlook 2010 / 2013 (or Options tab in Outlook 2007), and then the attachments will be moved to the message body at once.

 

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  • To post as a guest, your comment is unpublished.
    Anonymous · 4 months ago
    I prefer my attachments in the body of my email. Is there a way to change this in settings so you don't have to select the Rich Text everytime I compose a new message?
    • To post as a guest, your comment is unpublished.
      Sunny · 3 months ago
      Hello, Anonymous, you can change the option as below screenshot shown, then you will write emails always as rich text, and the attachments will be always inserted in body.
    • To post as a guest, your comment is unpublished.
      Sunny · 3 months ago
      Sorry, as so far, we only can insert attachments in body by changing the settting every time. Maybe we will developer a utility to satisfy this need.
  • To post as a guest, your comment is unpublished.
    sdads · 5 months ago
    My attachment button is not visible in Outlook. Can you explain? I need to attach an item but I don't see button.
    • To post as a guest, your comment is unpublished.
      Sunny · 4 months ago
      Sorry, sdads, I do not know how to find the button either.
  • To post as a guest, your comment is unpublished.
    Lillian · 7 months ago
    Hi! My attachments are set to go to the bottom of the email, no matter how long it is. How do I change that so they don't go to the bottom anymore?
  • To post as a guest, your comment is unpublished.
    Anonymous · 1 years ago
    Thank you so much! This made my day!
  • To post as a guest, your comment is unpublished.
    dan cassidy · 1 years ago
    how can u insert the file full sized and not like a thumbnail type thing
    • To post as a guest, your comment is unpublished.
      Sunny · 1 years ago
      Do you mean to insert the file and show all file contents in the message body?