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How to convert email to appointments in Outlook?

Author: Kelly Last Modified: 2014-02-11

Let’s say you received an email message, and now you need to create a new appointment or meeting with the content of this received email message. How to deal with it? Of course you can create a new appointment firstly, and then copy and paste the email content into it. Here we will introduce a trick to convert an email message into an appointment directly.

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It is easy to convert an email message into an appointment with the Copy to Folder feature in Microsoft Outlook. You can do it as following:

Step 1: Select and highlight the email message that you will convert to an appointment.

Step 2: Open the Copy Items dialog box:

  • In Outlook 2007, please click the Edit > Copy to Folder.
  • In Outlook 2010 and 2013, please click the Move > Copy to Folder in the Move group on the Home tab.

Step 3: In the Copy Items dialog box,

1) Select and highlight the Calendar in the Copy the selected items to the folder: box.
2) Click the OK button.

Step 4: Then an Appointment window opens,

1) Modify the start time in the Start Time box, and modify the end time in the End Time box.
2) Enter appointment location in the Location box.
3) Click the Save & Close button in the Actions group on the Appointment tab.

Then the selected email message is converted to an appointment. And you can find out the new appointment in the calendar that you specified in Step 3.



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Comments (9)
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This comment was minimized by the moderator on the site
Thanks, exactly what I've been trying to figure out how to do, can't believe they make such a simple thing so difficult.
This comment was minimized by the moderator on the site
Does not work in Outlook 2016. Opens up a new calendar entry, but does not automatically copy the people on the email to the attendees list. What good is a meeting if none of the people except you are in it?
This comment was minimized by the moderator on the site
none of these work with the mac version. outlook 15.27 btw.
This comment was minimized by the moderator on the site
Or just click and drag the email to the calendar button at the bottom
This comment was minimized by the moderator on the site
Or in Outlook 2013, you can set up "Quick Steps" to make this super easy:
    Go to inbox
  • Right click item
  • Select "Quick Steps > New Quick Step > Custom
    Select "Quick Steps > New Quick Step
  • Name: New Appointment
  • Action: Create Appointment with text of message
  • Press "Finish"
Now that it's set up, in the future you can right click an email message, select "Quick Steps" and then "New Appointment". The calendar will open with the body of the email in the body of the calendar item. Adjust the date/time as needed and you're done.
This comment was minimized by the moderator on the site
Can I create a quick step to add it to another Outlook calendar I have?
This comment was minimized by the moderator on the site
Is there a way to do this so it will maintain the attachments from the email
This comment was minimized by the moderator on the site
From what I have experienced, email attachments will not stay with the email that you have copied to the calendar. You can drag and drop them to the appointment once you have set it up.
This comment was minimized by the moderator on the site
Sorry, not sure if you figured this out yet but you can just drag and drop the attachment from the original email to the meeting invite.
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