How to define a send/receive group in Outlook?

Author: Kelly Last Modified: 2024-07-24

Outlook automatically creates a Send/Receive group that includes all the accounts you've added, with certain groups being assigned to specific accounts. However, if you manage multiple accounts and only frequently use some of them, it can be inefficient and time-consuming to send and receive emails for all accounts every time. This guide will show you how to define Send/Receive groups in Outlook, allowing you to customize which accounts are processed regularly and which are not, streamlining your email management.

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Here we will show you a trick about how to custom and define a send/receive group with specified accounts, which will save you time and make your Microsoft Outlook work effectively.

Step 1: Click the Send/Receive Groups > Define Send/Receive Groups in the Send & Receive group on the Send/Receive tab in Microsoft Outlook.

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Step 2: In the Send/Receive Groups dialog box, click the New button.

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Step 3: In the popping-up Send/Receive Group Name dialog box, enter a name for the new defining group in the Send/Receive Group Name: box, and click the OK button.

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Step 4: In the Send/Receive Settings dialog box,

Firstly select and highlight an account in the Accounts section at the left;
Then check the Include the selected account in this group option.
To add more accounts to this new defining group, please repeat the above two steps.

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Step 5: Please click the OK button in the Send/Receive Settings dialog box and the Close button in the Send/Receive Groups dialog box.

Now the new defining group with specified accounts is created, and you can get it by clicking the Send/Receive Groups in the Send & Receive group on the Send/Receive tab.