How to define a send/receive group in Outlook?

Author Kelly Last modified 2025-04-14

Outlook automatically creates a Send/Receive group that includes all the accounts you've added, with certain groups being assigned to specific accounts. However, if you manage multiple accounts and only frequently use some of them, it can be inefficient and time-consuming to send and receive emails for all accounts every time. This guide will show you how to define Send/Receive groups in Outlook, allowing you to customize which accounts are processed regularly and which are not, streamlining your email management.

Here we will show you a trick about how to customize and define a send/receive group with specified accounts, which will save you time and make your Microsoft Outlook work effectively.

Step 1: Click "Send/Receive Groups" > "Define Send/Receive Groups" in the "Send & Receive" group on the "Send/Receive" tab in Microsoft Outlook.

Step 2: In the "Send/Receive Groups" dialog box, click the "New" button.

Step 3: In the popping-up "Send/Receive Group Name" dialog box, enter a name for the new group in the "Send/Receive Group Name:" box, and click the "OK" button.

Step 4: In the "Send/Receive Settings" dialog box:

Firstly select and highlight an account in the "Accounts" section at the left.
Then check the "Include the selected account in this group" option.
To add more accounts to this new group, repeat the above two steps.

Step 5: Click the "OK" button in the Send/Receive Settings dialog box and the "Close" button in the Send/Receive Groups dialog box.

Now the new group with specified accounts is created, and you can access it by clicking "Send/Receive Groups" in the "Send & Receive" group on the "Send/Receive" tab.