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How to define a send /receive group in Outlook?

By default there is a Send / Receive group created automatically that includes all accounts you added in your Microsoft Outlook, and some Send / Receive groups assigned to one specified account. In some cases, you may add many accounts in Outlook, but work with some of them frequently. Most of time, it is time-consuming to process the sending and receiving for all accounts, and it is not necessary to process the sending and receiving every time for the accounts that you use rarely.

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Here we will show you a trick about how to custom and define a send / receive group with specified accounts, which will save your time and make your Microsoft Outlook working effectively.

Step 1: Click the Send / Receive Groups > Define Send / Receive Groups in the Send & Receive group on the Send / Receive tab in Microsoft Outlook 2010 and 2013.

If you are using the Microsoft Outlook 2007, please click the Tools > Send / Receive > Send / Receive Settings > Define Send / Receive Groups.

Step 2: In the Send / Receive Groups dialog box, click the New button.

Step 3: In the popping up Send / Receive Group Name dialog box, enter a name for the new defining group in the Send / Receive Group Name: box, and click the OK button.

Step 4: In the Send / Receive Settings dialog box,

  1. Firstly select and highlight an account in the Accounts section at the left;
  2. Then check the Include the selected account in this group option.
  3. To add more accounts into this new defining group, please repeat the above two steps.

Step 5: Please click the OK button in the Send / Receive Settings dialog box, and the Close button in the Send / Receive Groups dialog box.

Now the new defining group with specified accounts is created, and you can get it by clicking the Send / Receive Groups in the Send & Receive group on the Send / Receive tab in Microsoft Outlook 2010 and 2013, or clicking the Tools > Send / Receive in Outlook 2007.


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