Outlook: change the folder where sent items are stored

As you know, sent email messages are saved into the Sent Items folder automatically. But here we arrange some tricks about how to change the default sent item folder, and save sent email messages into alternative folders in Microsoft Outlook easily.

Change the folder sent items are stored in when you are composing

Change the folder all sent items are stored in automatically

Change the folder sent items are stored in when you are composing

When you are composing an email message, you can define an alternative folder where this sending email will be stored in after sending.

Step 1: Click the Save Sent Item to > Other Folder in the More Options group on the Options tab in the Message Window.

Step 2: In the Select Folder dialog box, select and highlight a folder in the Folders: box, and click the OK button.

After you send this email message, its copy will be stored to the folder that you selected in the Step 2 automatically.

Change the folder all sent items are stored in automatically

In some cases you may want to change the defaulted Sent Item folder, and let all sent email messages are stored in a specified folder automatically. We will guide you to realize it with creating a rule in Outlook.

Before you create a rule, you need to shift to the Mail view with clicking the Mail in the Navigation Pane.

Step 1: Open the Rules and Alerts dialog box:

1. In Outlook 2010 and 2013, please click the Rules > Manage Rules & Alerts in the Move group on the Home tab.
2. In Outlook 2007, please click the Tools > Rules and Alerts.

Step 2: In the Rules and Alerts dialog box, click the New Rule button on the E-mail Rules tab.

Step 3: In the Rules Wizard dialog box, select and highlight the Apply rule on messages I send in the Start from o blank rule section, and click the Next button.

Step 4: In the new Rules Wizard dialog box,

1. Check the through the specified account option in the Step 1: select conditions(s) section.
2. Click the specified in the Step 2: Edit the rule description section.
3. In the popping up Account dialog box, select an account in the Account: box and click OK button.
4. Click the Next button.

Step 5: In the new Rules Wizard dialog box,

1. Check the move a copy to the specified folder option and stop processing more rules option in the Step 1: select action(s) section.
2. Click the specified in the Step 2: Edit the rule description section.
3. In the Rules and Alerts dialog box, select a folder, and click OK button.
4. Click the Next button.

Step 6: Continue to click the Next buttons and Finish button in the following dialog boxes.

From now on all sent email messages will be saved to the folder you configured in the Step 5 automatically.

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