Thank you in advance
How to remove all attachments from email in Outlook?
Normally when you are previewing an email, you can delete an attachment with right clicking and select the Remove Attachment item. Sometimes there may be many attachments in an email message, and it will be tedious to remove them one by one. Here we arrange you with two easy tricks to remove all attachments in one email, and remove all attachments from multiple emails as well in Outlook.
Manually remove all attachments in one email message in Outlook
Remove all attachments from multiple email messages in Outlook with VBA code
Easily remove all attachments from one or multiple emails with Kutools for Outlook
It is easy to remove all attachments in a selected email messages with the Remove Attachments feature in Outlook.
Step 1: Select the email message whose attachments you will remove later.
Step 2: Click one of attachments in the Reading Pane to activate the Attachments Tools.
Step 3: Click the Select All button in the Selection group on the Attachments tab.
This step will enable you to select all attachments in this selected email messages at once.
Step 4: Click the Remove Attachment button in the Actions group on the Attachments tab.
Step 5: In the warning dialog box, click the Remove Attachments button.
Then all attachments in this selected email messages are deleted as soon as possible.
Note: The Remove Attachments feature works fine in Outlook 2010 and the later version, but not in Outlook 2007.
Easily remove all attachments from multiple selected emails in Outlook:
With the Detach All attachments utility of Kutools for Excel, you can easily remove all attachments from multiple selected emails as the below demo shown. (The attachments will be saved into a specified folder) Download and try now! ( 30-day free trail)
If you want to remove all attachments from multiple email messages in Microsoft Outlook, the following method will help you do it easily. We recommend you enable all macros in your Microsoft Outlook firstly.
Step 1: Go to the folder of My Document, create a new folder, and name it as OLAttachments
Step 2: Select multiple email messages whose attachments you will remove later.
Note: You can select inconsecutive email messages with holding the Ctrl key and clicking.
You can select consecutive email messages with holding the Shift key and clicking.
Step 3: Open the VBA Editor with pressing the Alt key and F11 key at the same time.
Step 4: Expand the Project1 > Microsoft Outlook Objects in the left bar, and then double click the ThisOutlookSession to open it in the Editor. See following screen shot:
Step 5: Copy and paste the following VBA code in the editing pane.
Public Sub ReplaceAttachmentsToLink() Dim objApp As Outlook.Application Dim aMail As Outlook.MailItem 'Object Dim oAttachments As Outlook.Attachments Dim oSelection As Outlook.Selection Dim i As Long Dim iCount As Long Dim sFile As String Dim sFolderPath As String Dim sDeletedFiles As String ' Get the path to your My Documents folder sFolderPath = CreateObject("WScript.Shell").SpecialFolders(16) On Error Resume Next ' Instantiate an Outlook Application object. Set objApp = CreateObject("Outlook.Application") ' Get the collection of selected objects. Set oSelection = objApp.ActiveExplorer.Selection ' Set the Attachment folder. sFolderPath = sFolderPath & "\OLAttachments" ' Check each selected item for attachments. If attachments exist, ' save them to the Temp folder and strip them from the item. For Each aMail In oSelection ' This code only strips attachments from mail items. ' If aMail.class=olMail Then ' Get the Attachments collection of the item. Set oAttachments = aMail.Attachments iCount = oAttachments.Count If iCount > 0 Then ' We need to use a count down loop for removing items ' from a collection. Otherwise, the loop counter gets ' confused and only every other item is removed. For i = iCount To 1 Step -1 ' Save attachment before deleting from item. ' Get the file name. sFile = oAttachments.Item(i).FileName ' Combine with the path to the Temp folder. sFile = sFolderPath & "\" & sFile ' Save the attachment as a file. oAttachments.Item(i).SaveAsFile sFile ' Delete the attachment. oAttachments.Item(i).Delete 'write the save as path to a string to add to the message 'check for html and use html tags in link If aMail.BodyFormat <> olFormatHTML Then sDeletedFiles = sDeletedFiles & vbCrLf & "<file://" & sFile & ">" Else sDeletedFiles = sDeletedFiles & "<br>" & "<a href='file://" & _ sFile & "'>" & sFile & "</a>" End If Next i 'End If ' Adds the filename string to the message body and save it ' Check for HTML body If aMail.BodyFormat <> olFormatHTML Then aMail.Body = aMail.Body & vbCrLf & _ "The file(s) were saved to " & sDeletedFiles Else aMail.HTMLBody = aMail.HTMLBody & "<p>" & _ "The file(s) were saved to " & sDeletedFiles & "</p>" End If aMail.Save 'sets the attachment path to nothing before it moves on to the next message. sDeletedFiles = "" End If Next 'end aMail ExitSub: Set oAttachments = Nothing Set aMail = Nothing Set oSelection = Nothing Set objApp = Nothing End Sub
Step 6: Press the key of F5 to run this VBA code.
Now all attachments from selected email messages are removed, with leaving hyperlinks to each deleted attachment at the bottom of all selected email messages.
The Detach All attachments utility of Kutools for Outlook can quickly remove all attachments from one or multiple selected emails in Outlook. Please do as follows.
1. Select one or multiple email messages with the attachments you want to remove, then click Kutools > Attachment Tools > Detach All. See screenshot:
2. In the Detach Settings dialog box, please configure as follows.
- 2.1 Click the Browse button to select a folder to save all deleted attachments.
- 2.2 By default, the Detach attachment(s) in below style box is checked, please choose an option to save the attachments into different folders based on emails as you need.
- 2.3 Click the OK button. See screenshot:
3. Click the Yes button in the Detach All dialog box.
4. Then a Kutools for Outlook dialog box will pop up to tell you how many attachments are deleted. Please click the OK button.
Now all attachments are removed immediately with only the hyperlinks leaving in selected emails. You can click the hyperlink to open the corresponding attachment as you need.
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- To post as a guest, your comment is unpublished.· 8 months agoThe VBA code shown in solution 2 works fine, however, but my goal is to remove only attachments which are not inline the message. Being VBA ignorant I would like to ask if it is possible to modify the code in that manner it would remove only attached files, not pictures inside the email text. It would surely make my day :)
Thank you in advance
- To post as a guest, your comment is unpublished.· 2 years agoCan somebody change the code so that only for example attachments named "TermsAndConditions.pdf" are deleted
- To post as a guest, your comment is unpublished.· 2 years agoDear Rene,
Please follow the steps in the above second method, run the below VBA code. In an opening dialog box, please enter the attachment's name with the file extension (such as test.docx), and then click the OK button to just remove it from the selected email.
Dim xMail As Outlook.MailItem
Dim xAttachments As Outlook.Attachments
Dim xSelection As Outlook.Selection
Dim i, xCount As Long
Dim xFile, xFldPath, xDelFiles, xFileName As String
Dim xFlag As Boolean
xFldPath = CreateObject("shell.Application").NameSpace(5).self.Path
On Error Resume Next
Set xSelection = Outlook.ActiveExplorer.Selection
xFldPath = xFldPath & "\OLAttachments"
xFlag = False
xFileName = InputBox("Attachment name:", "Kutools for Outlook")
If StrPtr(xFileName) = 0 Then Exit Sub
If xFileName <> "" Then
For Each xMail In xSelection
Set xAttachments = xMail.Attachments
xCount = xAttachments.Count
If xCount > 0 Then
For i = xCount To 1 Step -1
xFile = xAttachments.Item(i).FileName
If xFileName = xFile Then
xFlag = True
xFile = xFldPath & "\" & xFile
If xMail.BodyFormat <> olFormatHTML Then
xDelFiles = xDelFiles & vbCrLf & ""
xDelFiles = xDelFiles & "
" & "" & xFile & ""
If xFlag = True Then
If xMail.BodyFormat <> olFormatHTML Then
xMail.Body = xMail.Body & vbCrLf & "The file(s) were saved to " & xDelFiles
xMail.HTMLBody = xMail.HTMLBody & "
" & "The file(s) were saved to " & xDelFiles & "
xDelFiles = ""
If xFlag = False Then
MsgBox "The Attachment does not exist!"
MsgBox "The attachment has been deleted."
MsgBox "Please input a attachment name"
Set xAttachments = Nothing
Set xMail = Nothing
Set xSelection = Nothing
- To post as a guest, your comment is unpublished.· 2 years agoMethod 1 doesn't work here, as there's only 1 option under 'Selection': Copy.
- To post as a guest, your comment is unpublished.· 2 years agoDear Peter,
Outlook users are reporting that the Select All (attachments) feature in Outlook 2016 is missing.
- To post as a guest, your comment is unpublished.· 3 years agoThe VBA Code solution was great .... worked beautifully
- To post as a guest, your comment is unpublished.· 3 years agoCompile Error Sub or Function not defined??
- To post as a guest, your comment is unpublished.· 3 years agoVBA code worked great. Many thanks!
- To post as a guest, your comment is unpublished.· 3 years agoHi
This was really helpful , but as all attachments were not saved when i tried again it gives a message "the macros in this project are disabled".....tried enabling macros in outlook but no luck, any one can help!
- To post as a guest, your comment is unpublished.· 3 years agoThis code was exactly what I was looking for. If you want to take it a step further .. Use the "More Commands" , Choose commands from drop down and choose "Macros"... you will see this macro and "Add>>"... Now you have a button at the very top. Custom select emails with attachments and click new macro button at top. Thank you again for posting this code!!!!! :-)
- To post as a guest, your comment is unpublished.· 3 years agoThe code works beautifully. Just one thing I noticed, the code doesn't register attachments in certain types of emails such as invites or undeliverable emails. So if these emails are in a line of selected emails, the code will stop when it reaches one of these emails. You have to delete these attachments manually (or the entire email), then run the code again. Not sure if there is any way to alter the code so it takes these types of emails into account. Otherwise, this has been extremely helpful.
- To post as a guest, your comment is unpublished.· 3 years agoI have use KU to remove attachments on multiple emails (about 100 so far), but it had not reduced the file size of my mailbox. Can you explain why this might be?
- To post as a guest, your comment is unpublished.· 4 years agoHow to change folder path to let's say, D instead of My Documents?
- To post as a guest, your comment is unpublished.· 4 years agoWorks for individual outlook messages but for multiple messages the attachments overwrote each other where the attachments were named the same.
- To post as a guest, your comment is unpublished.· 4 years agoGreat, thanks, exactly what I was looking for!
- To post as a guest, your comment is unpublished.· 4 years agoTerrific tips! Thanks!
- To post as a guest, your comment is unpublished.· 4 years agoThx so much. In fact, I've been using the vba codes as shown in "Remove all attachments from multiple email messages in Outlook with VBA code', and the codes work fine.
My point is I cannot modify the codes to convert the hyperlink to plain text. There is no use showing the hyperlink, as the linked folder/files will be deleted sooner or later as the volume increase to a certain size.
Looking forward to your further advice.
- To post as a guest, your comment is unpublished.· 2 months agodelete the bottom section from the macro
If aMail.BodyFormat <> olFormatHTML Then
sDeletedFiles = sDeletedFiles & vbCrLf & "
- To post as a guest, your comment is unpublished.· 4 years agoI find the VBA very good, but is it possible to convert the hyperlink to pure text, as it seems too many hyperlinks in the Outlook .pst file will eat up memory.
In fact I only wish to retain the attachment file names, as relevant files have been saved (if necessary) already when the mail is read.
Would anyone help ?
Thx a lot.
- To post as a guest, your comment is unpublished.· 4 years agoCode works fab,
Is it possible to change the location that the attachments are saved? I use several different PCs at work, and having the attachments save onto the C:/.
Can I save to network drive if I know the path?
- To post as a guest, your comment is unpublished.· 4 years agoThis code only removes attachments from the selected mail item. I am using 2013 if that is an issue
- To post as a guest, your comment is unpublished.· 5 years agoThis works partially; some attachments are removed, but many are not. Running Outlook 2013, 15.0.4701.1000. I would hesitate to purchase KU Tools if this can't be resolved first.
- To post as a guest, your comment is unpublished.· 5 years agowell done. this is what I needed, many thanks
- To post as a guest, your comment is unpublished.· 5 years agoThe attachments done appear to be detaching, I can still open the emails and the pdfs, any ideas? thanks.
- To post as a guest, your comment is unpublished.· 5 years agoYou can resolve the issue of two attachments with the same name, and create reverse traceability by altering the following line in the code.
' Save attachment before deleting from item.
' Get the file name.
sFile = Format(aMail.SentOn, "YYYYMMDDHHNNSS") & "_" & oAttachments.Item(i).FileName
This will add a date and time stamp in front of the attachment name.
- To post as a guest, your comment is unpublished.· 5 years agoThis is awesome. However bear in mind if 2 attachments have hte same name, the older one will end up being written over.
- To post as a guest, your comment is unpublished.· 5 years agoExactly what I was looking for - great piece of code - thank you
- To post as a guest, your comment is unpublished.· 6 years agoWorked like a charm! Thanks a lot
- To post as a guest, your comment is unpublished.· 6 years agoThank you!!! That worked a treat.
- To post as a guest, your comment is unpublished.· 3 years agogreat, thank you (shame on MS !!!)