Tip: Other languages are Google-Translated. You can visit the English version of this link.
Log in
x
or
x
x
Register
x

or

How to remove all attachments from email in Outlook?

Normally when you are previewing an email, you can delete an attachment with right clicking and select the Remove Attachment item. Sometimes there may be many attachments in an email message, and it will be tedious to remove them one by one. Here we arrange you with two easy tricks to remove all attachments in one email, and remove all attachments from multiple emails as well in Outlook.

Manually remove all attachments in one email message in Outlook

Remove all attachments from multiple email messages in Outlook with VBA code

Easily remove all attachments from one or multiple emails with Kutools for Outlook


Easily save all attachments from multiple selected emails to folder:

With the Detach All attachments utility of Kutools for Excel, you can easily save all attachments from multiple selected emails to specified folder in Outlook as below screenshot showed.

Kutools for Outlook: with more than 40 handy Outlook add-ins, free to try with no limitation in 45 days. Download and free trial Now!

Kutools for Outlook: 100+ New Advanced Tools for Outlook.
Office Tab: Enable Tabbed Editing and Browsing in Office, Just Like Chrome, Firefox, IE 8/9/10.
Classic Menu: Bring Old Menus and Toolbars Back to Office 2007, 2010, 2013, 2016 and 2019.

Manually remove all attachments in one email message in Outlook

It is easy to remove all attachments in a selected email messages with the Remove Attachments feature in Outlook.

Step 1: Select the email message whose attachments you will remove later.

Step 2: Click one of attachments in the Reading Pane to activate the Attachments Tools.

Step 3: Click the Select All button in the Selection group on the Attachments tab.

This step will enable you to select all attachments in this selected email messages at once.

Step 4: Click the Remove Attachment button in the Actions group on the Attachments tab.

Step 5: In the warning dialog box, click the Remove Attachments button.

Then all attachments in this selected email messages are deleted as soon as possible.

Note: The Remove Attachments feature works fine in Outlook 2010 and 2013, but not in Outlook 2007.


Remove all attachments from multiple email messages in Outlook with VBA code

If you want to remove all attachments from multiple email messages in Microsoft Outlook, the following method will help you do it easily. We recommend you enable all macros in your Microsoft Outlook firstly.

Step 1: Go to the folder of My Document, create a new folder, and name it as OLAttachments

Step 2: Select multiple email messages whose attachments you will remove later.

Note: You can select inconsecutive email messages with holding the Ctrl key and clicking.

You can select consecutive email messages with holding the Shift key and clicking.

Step 3: Open the VBA Editor with pressing the Alt key and F11 key at the same time.

Step 4: Expand the Project1 > Microsoft Outlook Objects in the left bar, and then double click the ThisOutlookSession to open it in the Editor. See following screen shot:

Step 5: Copy and paste the following VBA code in the editing pane.

Public Sub ReplaceAttachmentsToLink()
Dim objApp As Outlook.Application
Dim aMail As Outlook.MailItem 'Object
Dim oAttachments As Outlook.Attachments
Dim oSelection As Outlook.Selection
Dim i As Long
Dim iCount As Long
Dim sFile As String
Dim sFolderPath As String
Dim sDeletedFiles As String
 
    ' Get the path to your My Documents folder
    sFolderPath = CreateObject("WScript.Shell").SpecialFolders(16)
    On Error Resume Next
 
    ' Instantiate an Outlook Application object.
    Set objApp = CreateObject("Outlook.Application")
 
    ' Get the collection of selected objects.
    Set oSelection = objApp.ActiveExplorer.Selection
 
    ' Set the Attachment folder.
    sFolderPath = sFolderPath & "\OLAttachments"
 
    
    ' Check each selected item for attachments. If attachments exist,
    ' save them to the Temp folder and strip them from the item.
    For Each aMail In oSelection
 
    ' This code only strips attachments from mail items.
    ' If aMail.class=olMail Then
    ' Get the Attachments collection of the item.
    Set oAttachments = aMail.Attachments
    iCount = oAttachments.Count
     
       
    If iCount > 0 Then
     
        ' We need to use a count down loop for removing items
        ' from a collection. Otherwise, the loop counter gets
        ' confused and only every other item is removed.
         
        For i = iCount To 1 Step -1
         
            ' Save attachment before deleting from item.
            ' Get the file name.
            sFile = oAttachments.Item(i).FileName
             
            ' Combine with the path to the Temp folder.
            sFile = sFolderPath & "\" & sFile
             
            ' Save the attachment as a file.
            oAttachments.Item(i).SaveAsFile sFile
             
            ' Delete the attachment.
            oAttachments.Item(i).Delete
             
            'write the save as path to a string to add to the message
            'check for html and use html tags in link
            If aMail.BodyFormat <> olFormatHTML Then
                sDeletedFiles = sDeletedFiles & vbCrLf & "<file://" & sFile & ">"
            Else
                sDeletedFiles = sDeletedFiles & "<br>" & "<a href='file://" & _
                sFile & "'>" & sFile & "</a>"
            End If
             
                         
        Next i
        'End If
             
       ' Adds the filename string to the message body and save it
       ' Check for HTML body
       If aMail.BodyFormat <> olFormatHTML Then
           aMail.Body = aMail.Body & vbCrLf & _
           "The file(s) were saved to " & sDeletedFiles
       Else
           aMail.HTMLBody = aMail.HTMLBody & "<p>" & _
           "The file(s) were saved to " & sDeletedFiles & "</p>"
       End If
       
       aMail.Save
       'sets the attachment path to nothing before it moves on to the next message.
       sDeletedFiles = ""
    
       End If
    Next 'end aMail
     
ExitSub:
 
Set oAttachments = Nothing
Set aMail = Nothing
Set oSelection = Nothing
Set objApp = Nothing
End Sub

Step 6: Press the key of F5 to run this VBA code.

Now all attachments from selected email messages are removed, with leaving hyperlinks to each deleted attachment at the bottom of all selected email messages.


Easily remove all attachments from one or multiple emails with Kutools for Outlook (just several clicks)

The Detach All attachments utility of Kutools for Outlook can quickly remove all attachments from one or multiple selected emails in Outlook. Please do as follows.

Kutools for Outlook : with more than 20 handy Outlook add-ins, free to try with no limitation in 45 days.

1. Select one or multiple email messages with the attachments you want to remove, then click Kutools > Detach All. See screenshot:

2. In the Please select a folder dialog box, click the Browse button to select a folder to save all deleted attachments. Check the Create subfolders in the following style box, and then select a folder style from the drop-down list. And finally click the OK button. See screenshot:

3. Click the Yes button in the Detach All dialog box.

4. Then a Kutools for Outlook dialog box will pop up to tell you how many attachments are deleted. Please click the OK button. 

Now all attachments are removed immediately with only the hyperlinks leaving in selected emails. You can click the hyperlink to open the corresponding attachment as you need.

If you want to have a free trial of this utility, please go to free download the software first, and then go to apply the operation according above steps.


Demo: Easily remove all attachments from emails with Kutools for Outlook

Kutools for Outlook includes 20+ powerful features and tools for Microsoft Outlook. Free to try with no limitation in 45 days. Download the free trial now!

 

Recommended Productivity Tools

shot kutools outlook kutools tab 1180x121
shot kutools outlook kutools plus tab 1180x121

Kutools for Outlook - More than 100 Advanced Functions for Outlook, Improve 70% Efficiency For you

  • Complicated and repeated operations can be done a one-time processing in seconds.
  • Forward multiple emails individually with one-click, and auto forward by rules.
  • Auto CC/BCC every sending email and easy for customizing rules, and auto reply without requiring exchange server.
  • Powerful junk emails filter, remove duplicate emails, reply with attachment, bunch of one-click operations, and so on...
  • 60-day unlimited free trial. 60-day money back guarantee. 2 years free upgrade and support. Buy once, use forever.
Say something here...
symbols left.
You are guest ( Sign Up? )
or post as a guest, but your post won't be published automatically.
Loading comment... The comment will be refreshed after 00:00.
  • To post as a guest, your comment is unpublished.
    René · 1 years ago
    Can somebody change the code so that only for example attachments named "TermsAndConditions.pdf" are deleted
    • To post as a guest, your comment is unpublished.
      crystal · 1 years ago
      Dear Rene,
      Please follow the steps in the above second method, run the below VBA code. In an opening dialog box, please enter the attachment's name with the file extension (such as test.docx), and then click the OK button to just remove it from the selected email.

      Sub ReplaceAttachmentsToLink()
      Dim xMail As Outlook.MailItem
      Dim xAttachments As Outlook.Attachments
      Dim xSelection As Outlook.Selection
      Dim i, xCount As Long
      Dim xFile, xFldPath, xDelFiles, xFileName As String
      Dim xFlag As Boolean

      xFldPath = CreateObject("shell.Application").NameSpace(5).self.Path
      On Error Resume Next
      Set xSelection = Outlook.ActiveExplorer.Selection
      xFldPath = xFldPath & "\OLAttachments"
      xFlag = False
      xFileName = InputBox("Attachment name:", "Kutools for Outlook")

      If StrPtr(xFileName) = 0 Then Exit Sub
      If xFileName <> "" Then
      For Each xMail In xSelection
      Set xAttachments = xMail.Attachments
      xCount = xAttachments.Count
      If xCount > 0 Then
      For i = xCount To 1 Step -1
      xFile = xAttachments.Item(i).FileName
      If xFileName = xFile Then
      xFlag = True
      xFile = xFldPath & "\" & xFile
      xAttachments.Item(i).SaveAsFile xFile
      xAttachments.Item(i).Delete
      If xMail.BodyFormat <> olFormatHTML Then
      xDelFiles = xDelFiles & vbCrLf & ""
      Else
      xDelFiles = xDelFiles & "
      " & "" & xFile & ""
      End If
      End If
      Next i
      If xFlag = True Then
      If xMail.BodyFormat <> olFormatHTML Then
      xMail.Body = xMail.Body & vbCrLf & "The file(s) were saved to " & xDelFiles
      Else
      xMail.HTMLBody = xMail.HTMLBody & "
      " & "The file(s) were saved to " & xDelFiles & "
      "
      End If
      End If
      xMail.Save
      xDelFiles = ""
      End If
      Next
      If xFlag = False Then
      MsgBox "The Attachment does not exist!"
      Else
      MsgBox "The attachment has been deleted."
      End If
      Else
      MsgBox "Please input a attachment name"
      End If
      Set xAttachments = Nothing
      Set xMail = Nothing
      Set xSelection = Nothing
      End Sub
  • To post as a guest, your comment is unpublished.
    Peter · 1 years ago
    Method 1 doesn't work here, as there's only 1 option under 'Selection': Copy.
    • To post as a guest, your comment is unpublished.
      crystal · 1 years ago
      Dear Peter,
      Outlook users are reporting that the Select All (attachments) feature in Outlook 2016 is missing.
  • To post as a guest, your comment is unpublished.
    Dinesh · 1 years ago
    The VBA Code solution was great .... worked beautifully
  • To post as a guest, your comment is unpublished.
    Ray · 1 years ago
    Compile Error Sub or Function not defined??
  • To post as a guest, your comment is unpublished.
    Ciaran · 1 years ago
    VBA code worked great. Many thanks!