How to print email body only without header and username in Outlook?
By default, when printing an email in Microsoft Outlook, the printout includes the email header, which contains sender details, recipient information, date, subject, and even the username at the top. However, in many cases, you may want to print only the email body while hiding the header and username for confidentiality, professional formatting, or space-saving purposes. This guide introduces two emethods to print an email without the header in Outlook.
Method 1: Print an Email Without Header & Username Using the View in Browser feature (Manul & Browser-dependent)
Method 2: Print an Email Without Header & Username Using Kutools for Outlook 👍 (Fast & Automated)
Method 1: Print an Email Without Header & Username Using the View in Browser feature
Step 1: Open the email in a browser
Double-click to open the email in a separate window. Click "Message" > "Actions" > "View in Browser".
Step 2: Access the Print option
Now the email opens in your default browser (e.g., Microsoft Edge). Click the three-dot menu (⋯) in the upper-right corner, then select "Print".
Step 3: Specify print selection and print
In the Print dialog box, specify your printer settings and click "Print".
📌 Result: The email prints without the Outlook header and username. However, this method works best for HTML emails.
If the "View in Browser" option is grayed out, you need to convert the email to HTML before printing:
- Double-click the email to open it.
- Click "Message" > "Actions" > "Edit Message".
- Click "Format Text" > "HTML".
- Then, follow the same steps above.
Pros & Cons of the View in Browser Method:
- ✅ No manual edits required: Prints directly from the browser without manual modifications.
- ✅ Works well for HTML emails: Requires conversion for Plain Text/Rich Text emails.
- ❌ Not available for all email formats: Must open the email first before copying.
- ❌ Still requires extra steps: More effort compared to Kutools’ one-click solution.
- ❌ Browser-dependent: The printing options and formatting may vary depending on the browser used.
🖨️ Print Emails Without Header and Retain Backgrounds!
Tired of Outlook automatically printing email headers, and usernames, or skipping background designs? With the "Advanced Print" feature of Kutools for Outlook, you can print only the email message body while preserving its background image and colors—no headers, no clutter!
✨ Quick Tip: Access this feature by clicking "Kutools Plus" > "Print" > "Advanced Print".
Method 2: Print an Email Without Header & Username Using Kutools for Outlook 👍
If you frequently need to print emails without headers and username, the "Advanced Print" feature in Kutools for Outlook provides an efficient and automated solution. It removes headers and usernames with one click—no manual editing required.
Say goodbye to Outlook inefficiency! Kutools for Outlook makes batch email processing easier - now with free AI-powered features! Download Kutools for Outlook Now!!
Step 1: Select the email and enable the Advanced Print feature
Select the email you want to print in the Reading Pane. Then click "Kutools Plus" > "Print" > "Advanced Print".
Step 2: Configure the Print options
- In the Advanced Print dialog box, uncheck the "Item header" option and ensure the "Item body" option is ticked under the "Print Content" section.
- Click "Print".
Step 3: Print
Specify your printer and click "Print" to print the selection of the email.
📌 Result: The email prints only the message body, excluding the header and username automatically.
Advantages of the Kutools for Outlook Method:
- ✅ One-click solution: No need for manual deletion.
- ✅ Saves time: Automates the process for quick, hassle-free printing.
- ✅ Consistent results: No risk of accidentally printing unwanted details.
Which Method Should You Use?
Here’s a comparison of the two methods to help you decide which one best suits your needs:
| Method | Best For | Ease of Use | Efficiency |
|---|---|---|---|
| View in Browser | Users printing HTML emails | ⭐⭐⭐⭐ | ⭐⭐⭐ |
| Kutools Advanced Print | Users who need a fast, automated solution | ⭐⭐⭐⭐⭐ | ⭐⭐⭐⭐⭐ |
By choosing the right method, you can quickly print emails without headers and keep your printouts clean and professional!
Print an email without header and username with Kutools for Outlook
Explore the Kutools / Kutools Plus tab in this video – packed with powerful features, including free AI tools! Try all features free for 30 days with no limitations!
Best Office Productivity Tools
Breaking News: Kutools for Outlook Launches Free Version!
Experience the all-new Kutools for Outlook with 100+ incredible features! Click to download now!
📧 Email Automation: Auto Reply (Available for POP and IMAP) / Schedule Send Emails / Auto CC/BCC by Rules When Sending Email / Auto Forward (Advanced Rules) / Auto Add Greeting / Automatically Split Multi-Recipient Emails into Individual Messages ...
📨 Email Management: Recall Emails / Block Scam Emails by Subjects and Others / Delete Duplicate Emails / Advanced Search / Consolidate Folders ...
📁 Attachments Pro: Batch Save / Batch Detach / Batch Compress / Auto Save / Auto Detach / Auto Compress ...
🌟 Interface Magic: 😊More Pretty and Cool Emojis / Remind you when important emails come / Minimize Outlook Instead of Closing ...
👍 One-click Wonders: Reply All with Attachments / Anti-Phishing Emails / 🕘Show Sender's Time Zone ...
👩🏼🤝👩🏻 Contacts & Calendar: Batch Add Contacts From Selected Emails / Split a Contact Group to Individual Groups / Remove Birthday Reminders ...
Use Kutools in your preferred language – supports English, Spanish, German, French, Chinese, and 40+ others!
🚀 One-Click Download — Get All Office Add-ins
Strongly Recommended: Kutools for Office (5-in-1)
One click to download five installers at once — Kutools for Excel, Outlook, Word, PowerPoint and Office Tab Pro. Click to download now!
- ✅ One-click convenience: Download all five setup packages in a single action.
- 🚀 Ready for any Office task: Install the add-ins you need, when you need them.
- 🧰 Included: Kutools for Excel / Kutools for Outlook / Kutools for Word / Office Tab Pro / Kutools for PowerPoint