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How to import and merge calendars in Outlook?

It is easy to view multiple calendars in overlay mode in Outlook. But how to merge these calendars into one? And what if import other calendars into your Microsoft Outlook, and merge it with the original one in your Microsoft Outlook? This article will walk you through them in details.

Merge calendars that both are in your Microsoft Outlook

Import calendars and merge it with the original one in Outlook

For the sake of understanding easily, I will mark all appointments with green category in the original calendar (Calendar), and mark all appointments with red category in the calendar (Ta-Kelly) that will be merged.


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arrow blue right bubble Merge calendars that both are in your Microsoft Outlook

This part will walk you through merging calendars that both are in your Microsoft Outlook already.

Step 1: Shift to the Calendar view with clicking the Calendar in the Navigation Pane.

Step 2: Change the view mode:

  • In Outlook 2010/2013/2016, please click the Change View > List on the View tab.
  • In Outlook 2007, please click the View > Current View > All Appointments.

Step 3: Click the Calendar of Ta-Kelly in the Navigation pane, and then select all appointments in it.

Note:

1. You can select all appointment with pressing the Ctrl key and A key simultaneously.

2. You can select all appointments with holding the Shift key and clicking the first appointment and the last one.

Step 4: Right click the selected appointments, and click the Copy in the right-clicking menu.

Step 5: Shift to the original Calendar with clicking the Calendar in the Navigation pane. And then paste the copied appointments into it with pressing the Ctrl key and V key simultaneously.

Step 6: Shift to the view mode of Calendar:

  • In Outlook 2010/2013/2016, please click the Change View > Calendar on the View tab.
  • In Outlook 2007, please click the View > Current View > Calendar.

Then the calendar of Ta-Kelly is merged into the original calendar. See the following screen shot:

By the way, the merged calendar of Ta-Kelly is still in Microsoft Outlook, you can remove it according to your needs.


arrow blue right bubble Import calendars and merge it with the original one in Outlook

And this part is about how to import a calendar, and merge it with the original calendar in Microsoft Outlook.

Note: Before you import a calendar into Microsoft Outlook, you need an existing Outlook .pst file of calendar data. Click to know how to export a calendar as an Outlook .pst file in Outlook.

Step 1: Open the Import and Export dialog box:

  • In outlook 2007, please click the File > Import and Export.
  • In Outlook 2010, please click the File > Open > Import.
  • In Outlook 2013/2016, please click the File > Open & Export > Import / Export.

Step 2: In the Import and Export Wizard dialog box, please select Import from another program or file in the Choose an action to perform: box, and then click the Next button.

Step 3: In the Import a File dialog box, please select the Outlook Data File (.pst), and then click the Next button.

Step 4: In the Import Outlook Data File dialog box:

  • Click the Browse button, and select the calendar file that you will import in the Open Outlook data files dialog box, and click the Open button.
  • Check the Do not import duplicate option.
  • Click the Next button.

Step 5: In the Import Outlook Data File dialog box,

  • Select and highlight the folder to import from, and in our case, please click the Calendar.
  • Uncheck the Include Sub folders option.
  • Check the Import items into the same folder in: option, and then select an email account in the following box.

Step 6: Click the Finish button.

Then all of imported calendar data has been added into the original calendar in Microsoft Outlook. See the following screen shot:


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  • To post as a guest, your comment is unpublished.
    David · 1 years ago
    I am having issues with this. I am doing everything you say here to merge, but I get an error box saying that the calendar I want to merge is currently open and being used. I can't get passed that box. Can you provide some info as to what I am doing wrong? Thanks. David
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    John Allen · 1 years ago
    Finally successful and a very easy process.
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    Plamen · 1 years ago
    A nice tutorial - easy and successful.
    Thanks!
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    Snowflake · 2 years ago
    I have imported my own calendar and instead of choosing Do not import duplicates I've chosen replace Duplicates with imported items. Now all my events appear as a copy and I can't amend any of the events as it says that I'm not an organiser!! Can you please help how can I undo it and return my calendar the way it was .... it seems that it merged the existing events and i don't have any rights to amend it although I have originally created it.
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    Georgi · 2 years ago
    Actualy this is NOT a merge! By this way you just copy items from one calender to the outher. All new items in the source calender will NOT appear in the target calender!
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    MacGrrrl · 2 years ago
    Any tips on how to do this for Mac? It just shows up on the My Computer folder but not as the main calendar itself.
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    Don · 2 years ago
    Worked great to merge two calendars in Outlook 2013. I'll be changing computers soon, so I may have to go through the same thing all over again.
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    Steve · 3 years ago
    Thanks! Importing worked like a charm.
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    Don · 4 years ago
    does not seem to work to merge 2 calendars in Outlook 2016 office 365
    • To post as a guest, your comment is unpublished.
      MM · 3 years ago
      It works. Do the Step 1 . It is just a slightly different icons.
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    Angie · 4 years ago
    THANK YOU! THANK YOU! THANK YOU! GOD BLESS YOU!!!!!!!!!!!!!!!!!!!
  • To post as a guest, your comment is unpublished.
    Dave · 4 years ago
    THANK YOU!!! It worked ;) I just dragged and dropped the entire calendar list (after selecting all events with CTRL-A) into the Calendar menu item at the bottom of Outlook 2013 and they all went in there, then I deleted the "Calendar" folder under the Inbox in the Mail view.

    Hopefully that will add a little value to the discussion.

    Dave
    glickscomputerrepair.com
    • To post as a guest, your comment is unpublished.
      really · 2 years ago
      Dave,

      Nice job at getting some free advertising.
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    brian f · 4 years ago
    if you do the copy and paste procedure, will it keep syncing if new events are added or does it just copy those particular events? i have external calenders i want to synch into one

    Thanks!
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    Luke · 5 years ago
    Thanks for this information. It worked for merging two calendars into one calendar in Microsoft Outlook 2010. The instructions for doing so on Microsoft's website did not work, so I ma very grateful for your information.
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    Anna · 5 years ago
    Thanks for sharing such useful information. If you wish to merge all data files into single PST file then you can try [b]PST MERGE[/b] software. The software has potential to combine all data files, like contacts, calendars, task etc. PST Merger offers merging facility for multiple PST files i.e. Join, Merge and Merge Contacts.