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How to insert timestamp or current date and time in Outlook?

Author: Kelly Last Modified: 2020-05-26

Sometimes you may need to insert timestamp or current date and time in your email message, telling your recipients when you composed this message, or others. In this article we will provide you with two tricks to insert timestamp or current date and time in email messages quickly.

Insert timestamp or current date and time in messages with hot keys
Insert timestamp or current date and time in messages with Date & Time feature
Automatically insert timestamp as date signature with Kutools for Outlook


Insert timestamp or current date and time in messages with hot keys

The easiest way to insert the timestamp or the current date and time is hot keys.

To insert current date in your email messages, please press the Alt + Shift + D keys at the same time.

To insert current time in your email messages, please press the Alt + Shift + T keys at the same time.

Note: The formats of inserted date and time with hot keys depend on the default date and time format in your Microsoft Outlook.


Insert timestamp or current date and time in message with Date & Time feature

You can also insert timestamp or current date and time with the Time & Date feature in an email message quickly.

Step 1: Click the Date & Time button in the Text group on the Insert tab.

Step 2: In the Date and Time dialog box, select and highlight one date and time format in the Available formats: box, and then click the OK button.

It is optional to check the Update automatically option. If you check this option, the inserted date and time will updated automatically to the latest time before sending.

Then the timestamp or current date and time is inserted into your email message at once, with the format you specified in the Step 3.


Auto insert timestamp as date signature when creating new email with Kutools for Outlook

Here I will show you a handy add-in - Kutools for Outlook, its Add date signature utility can auto insert current date and time as signature in your new created email. Please do as follows.

Kutools for Outlook : with more than 100 handy Outlook add-ins, free to try with no limitation in 60 days.

1. Click Kutools > Options. See screenshot:

2. In the Options dialog box, go to the New tab, and check the Add date signature when new email box, compose your date signature in the blank box, and finally click the OK button. See screenshot:

Notes:

  • 1. You can click the Date Format button to customize the date/datetime format based on your needs.
  • 2. The<<DateTime >> in the box indicates the current date and time will be inserted as signature in your email body. And the <<Date>> means only insert the current date.
  • From now on, when you create an email message or reply to, forward an email message in your Outlook, the date signature will be added automatically in the email body.
  • 3. If you want to insert current date into the subject line when creating new email, please check the Add date into subject when new email box in the Options dialog box.

  If you want to have a free trial (30-day) of this utility, please click to download it, and then go to apply the operation according above steps.


Automatically insert timestamp as date signature with Kutools for Outlook


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Comments (3)
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This comment was minimized by the moderator on the site
I have just converted my contacts and notes from ACT to Outlook. In ACT, when adding a note to a contact the date and time are automatically generated at the front of the note. This is very useful to leave a trail of events over time. Is there a way of automatically generating the date when adding a Note in Outlook?
This comment was minimized by the moderator on the site
Hi I would need option to add current time zone (for example UTC -5) into my messages. Now it only shows it by words ("Eastern Standard Time" for example), and that's inconvenient for my clients, because UTC -5 would tell it much better. I installed trial to try, but without UTC-presentation this is no good for me. Any suggestions, or is there coming some improvements?
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i'm usning windows 8.1 and office 2013. the update automatically option is not working for me! any idea?
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