Skip to main content
 

How to import and export quick parts (AutoText entries) in Outlook?

Author: Kelly Last Modified: 2024-08-29

When you are composing an email message, you can add selections into Quick Part Gallery, and insert quick parts quickly in your email messages as well. In addition, you can import quick parts gallery into your Microsoft Outlook, and export your quick part gallery from Microsoft Outlook as well. Here we will describe the steps in detail.


 Import and export quick parts in the specified template folder

We will talk about importing and exporting quick parts gallery in Microsoft Outlook quickly with following steps:

First of all, please open a folder, then enter the %APPDATA%\Microsoft\Templates in the address box, and press the Enter key.
Then you will get the NormalEmail.dotm and Normal.dotm files in the new opening folder.

Export the Quick Part Gallery from Microsoft Outlook
If you need to export the Quick Part Gallery from Microsoft Outlook, just copy or cut the NormalEmail.dotm and Normal.dotm files from this folder, and paste them in your destination folder.

Import the Quick Part Gallery into Microsoft Outlook
If you need to import the quick part gallery into Microsoft Outlook, just copy the NormalEmail.dotm and Normal.dotm files, and then paste them into the Template folder that you opened in above.

Note: You can't import a Quick Part Gallery of Outlook 2007 into the Microsoft Outlook 2010/2013/2016, and vice versa.

Save smiley faces as Outlook AutoText entries for easily reusing with only one click in future

Normally we insert the smiley faces by Insert > Symbol. But, if you have Kutools for Outlook installed, you can save the inserted smiley faces as Outlook AutoText entries, therefore you can reuse these smiley faces with only one click in other email messages quickly.


ad auto text smiley faces

 Import and export quick parts with Kutools for Outlook

With the help of Kutools for Outlookโ€™s Auto Text Pane utility, you can easily import and export all quick parts in Microsoft Outlook quickly.

Unlock ultimate email efficiency with Kutools for Outlook! Access 70 powerful features absolutely free, forever. Download the Free Version Now!

Import quick parts into Outlook with Kutools for Outlook

1. In the message window, click the Pane button on the Kutools tab to activate the Auto Text pane.
doc-import-export-quick-parts-001

2. Go to the Auto Text pane, click the Import button. And then click the Yes button in the popping up dialog box. See screenshots:
doc-import-export-quick-parts-002doc-import-export-quick-parts-003

3. In the Import AutoText dialog box, please click the Browse button doc-import-export-quick-parts-005.
doc-import-export-quick-parts-004

4. In the Open dialog, please find and select the specified AutoText file, and click the Open button. See screenshot:
doc-import-export-quick-parts-009

5. Now you return to the Import AutoText dialog, please click the Ok button to finish importing..

Export quick parts from Outlook with Kutools for Outlook

1. In the message window, click the Pane button on the Kutools tab to activate the Auto Text pane.
doc-import-export-quick-parts-001

2. Go to the Auto Text pane, click the Export button:
doc-import-export-quick-parts-006

3. In the Export AutoText dialog, specify the destination folder that you will save the exported file into, and click the Ok button.
doc-import-export-quick-parts-007

4. Now a dialog box comes out and tells you export successfully. Please click the OK button to close it.
doc-import-export-quick-parts-008


 Demo: Import and export quick parts with Kutools for Outlook

 

Discover the Kutools / Kutools Plus tab in this video, added by Kutools for Outlook. Now, most features, including AI functionalities, are free! Pro features come with a 30-day trial without limitations!


Best Office Productivity Tools

Breaking News: Kutools for Outlook Launches Free Version!

Experience the all-new Kutools for Outlook FREE version with 70+ incredible features, yours to use FOREVER! Click to download now!

๐Ÿค– Kutools AI : Uses advanced AI technology to handle emails effortlessly, including replying, summarizing, optimizing, extending, translating, and composing emails.

๐Ÿ“ง Email Automation: Auto Reply (Available for POP and IMAP)  /  Schedule Send Emails  /  Auto CC/BCC by Rules When Sending Email  /  Auto Forward (Advanced Rules)   /  Auto Add Greeting   /  Automatically Split Multi-Recipient Emails into Individual Messages ...

๐Ÿ“จ Email Management: Recall Emails  /  Block Scam Emails by Subjects and Others  /  Delete Duplicate Emails  /  Advanced Search  /  Consolidate Folders ...

๐Ÿ“ Attachments ProBatch Save  /  Batch Detach  /  Batch Compress  /  Auto Save   /  Auto Detach  /  Auto Compress ...

๐ŸŒŸ Interface Magic: ๐Ÿ˜ŠMore Pretty and Cool Emojis   /  Remind you when important emails come  /  Minimize Outlook Instead of Closing ...

๐Ÿ‘ One-click Wonders: Reply All with Incoming Attachments  /   Anti-Phishing Emails  /  ๐Ÿ•˜Show Sender's Time Zone ...

๐Ÿ‘ฉ๐Ÿผโ€๐Ÿคโ€๐Ÿ‘ฉ๐Ÿป Contacts & Calendar: Batch Add Contacts From Selected Emails  /  Split a Contact Group to Individual Groups  /  Remove Birthday Reminders ...

Instantly unlock Kutools for Outlook with a single clickโ€”permanently free. Don't wait, download now and boost your efficiency!

kutools for outlook features1 kutools for outlook features2