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How to import and export quick parts (AutoText entries) in Outlook?

Author: Kelly Last Modified: 2020-11-11

When you are composing an email message, you can add selections into Quick Part Gallery, and insert quick parts quickly in your email messages as well. In addition, you can import quick parts gallery into your Microsoft Outlook, and export your quick part gallery from Microsoft Outlook as well. Here we will describe the steps in detail.


 Import and export quick parts in the specified template folder

We will talk about importing and exporting quick parts gallery in Microsoft Outlook quickly with following steps:

First of all, please open a folder, then enter the %APPDATA%\Microsoft\Templates in the address box, and press the Enter key.
Then you will get the NormalEmail.dotm and Normal.dotm files in the new opening folder.

Export the Quick Part Gallery from Microsoft Outlook
If you need to export the Quick Part Gallery from Microsoft Outlook, just copy or cut the NormalEmail.dotm and Normal.dotm files from this folder, and paste them in your destination folder.

Import the Quick Part Gallery into Microsoft Outlook
If you need to import the quick part gallery into Microsoft Outlook, just copy the NormalEmail.dotm and Normal.dotm files, and then paste them into the Template folder that you opened in above.

Note: You can't import a Quick Part Gallery of Outlook 2007 into the Microsoft Outlook 2010/2013/2016, and vice versa.

Save smiley faces as Outlook AutoText entries for easily reusing with only one click in future

Normally we insert the smiley faces by Insert > Symbol. But, if you have Kutools for Outlook installed, you can save the inserted smiley faces as Outlook AutoText entries, therefore you can reuse these smiley faces with only one click in other email messages quickly.


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 Import and export quick parts with Kutools for Outlook

With the help of Kutools for Outlook’s Auto Text Pane utility, you can easily import and export all quick parts in Microsoft Outlook quickly.

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Import quick parts into Outlook with Kutools for Outlook

1. In the message window, click the Pane button on the Kutools tab to activate the Auto Text pane.

2. Go to the Auto Text pane, click the Import button. And then click the Yes button in the popping up dialog box. See screenshots:

3. In the Import AutoText dialog box, please click the Browse button .

4. In the Open dialog, please find and select the specified AutoText file, and click the Open button. See screenshot:

5. Now you return to the Import AutoText dialog, please click the Ok button to finish importing..

Export quick parts from Outlook with Kutools for Outlook

1. In the message window, click the Pane button on the Kutools tab to activate the Auto Text pane.

2. Go to the Auto Text pane, click the Export button:

3. In the Export AutoText dialog, specify the destination folder that you will save the exported file into, and click the Ok button.

4. Now a dialog box comes out and tells you export successfully. Please click the OK button to close it.


 Demo: Import and export quick parts with Kutools for Outlook


Tip: In this Video, Kutools tab is added by Kutools for Outlook. If you need it, please click here to have a 60-day free trial without limitation!


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