How to find out appointments with attachments in Outlook?

Author: Kelly Last Modified: 2024-09-24

You may have created or received many appointments with attachments in Microsoft Outlook before. As you know, attachments will make your mailbox huge. You’d better to cleanup these attachments on time, and keep your mailbox working effectively. In this article, we will introduce three tricks to find out appointments with attachments quickly in Microsoft Outlook.

Find out appointments with attachments by Search Tools

Find out appointments with attachments by sorting

Find out appointments with attachments by changing view

Find out appointments with attachments by Search Tools

The easiest method to find out appointments with attachments is with the Search Tools in Microsoft Outlook 2010 and 2013. And you can do it as following:

Step 1: Get into the Calendar View and open a calendar with clicking its name in the Navigation Pane under My Calendars.

Step 2: Put the cursor in the searching box above the calendar to activate the Search Tools.

Step 3: Click the Has Attachments in the Refine group on the Search tab.

And then you will get all appointments with attachments in the selected calendar at once.

Find out appointments with attachments by sorting

Actually, you can sort appointments by attachments directly, and then you can get the appointments with attachments at a glance.

Step 1: Get into the Calendar View and open a calendar with clicking its name in the Navigation Pane under My Calendars.

Step 2: Show the calendar items in the List view:

Please click the Change View > List on the View tab;

Step 3: At the header of appointments list, please click the attachment button and sort them by attachments. See the following screen shot:

And then you will get the appointments with attachments staying together at the top/end of appointments list immediately.

AI Mail Assistant in Outlook: Smarter Replies, Clearer Communication (one-click magic!) FREE

Streamline your daily Outlook tasks with the AI Mail Assistant from Kutools for Outlook. This powerful tool learns from your past emails to offer intelligent and accurate responses, optimize your email content, and help you draft and refine messages effortlessly.

This feature supports:

Smart Replies: Get responses crafted from your past conversations—tailored, precise, and ready to go.
Enhanced Content: Automatically refine your email text for clarity and impact.
Effortless Composition: Just provide keywords, and let AI handle the rest, with multiple writing styles.
Intelligent Extensions: Expand your thoughts with context-aware suggestions.
Summarization: Get concise overviews of long emails instantly.
Global Reach: Translate your emails into any language with ease.

This feature supports:

Smart email replies
Optimized content
Keyword-based drafts
Intelligent content extension
Email summarization
Multi-language translation

Best of all, this feature is completely free forever! Don’t wait—download AI Mail Assistant now and enjoy!

Find out appointments with attachments by changing grouping criteria

This method will walk you through automatically grouping appointments by attachments.
Step 1: Get into the Calendar view and open a calendar with clicking its name in the Navigation Pane under My Calendars.

Step 2: Show the calendar items in the List view:

Please click the Change View > List on the View tab;

Step 3: Open the Advanced View Settings: List dialog box:

Please click the View Settings on the View tab.

Step 4: In the popping up dialog box, please click the Group by button.

Step 5: In the Group By dialog box, please click the Group items by box and select the Attachment in the drop down list.

Note: Please uncheck the option of Automatically group according to arrangement before you processing this step.

Step 6: Click all OK buttons in each dialog box.

From now on, all appointments will be grouped by attachment automatically. And of course you can find out the appointments with attachments at a glance. See the following screen shot: