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How to find out appointments with attachments in Outlook?

Author: Kelly Last Modified: 2014-03-21

You may have created or received many appointments with attachments in Microsoft Outlook before. As you know, attachments will make your mailbox huge. You’d better to cleanup these attachments on time, and keep your mailbox working effectively. In this article, we will introduce three tricks to find out appointments with attachments quickly in Microsoft Outlook.

Find out appointments with attachments by Search Tools

Find out appointments with attachments by sorting

Find out appointments with attachments by changing view

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arrow blue right bubbleFind out appointments with attachments by Search Tools

The easiest method to find out appointments with attachments is with the Search Tools in Microsoft Outlook 2010 and 2013. And you can do it as following:

Step 1: Get into the Calendar View and open a calendar with clicking its name in the Navigation Pane under My Calendars.

Step 2: Put the cursor in the searching box above the calendar to activate the Search Tools.

Step 3: Click the Has Attachments in the Refine group on the Search tab.

And then you will get all appointments with attachments in the selected calendar at once.

Note: this method does not work in Microsoft Outlook 2007, because you cannot find out the Attachment from Add Criteria list in the Query Builder.


arrow blue right bubbleFind out appointments with attachments by sorting

Actually, you can sort appointments by attachments directly, and then you can get the appointments with attachments at a glance.

Step 1: Get into the Calendar View and open a calendar with clicking its name in the Navigation Pane under My Calendars.

Step 2: Show the calendar items in the List view:

  • In Outlook 2010 and 2013, please click the Change View > List on the View tab;
  • In Outlook 2007, please click the View > Current View > All Appointments.

Step 3: At the header of appointments list, please click the attachment button and sort them by attachments. See the following screen shot:

And then you will get the appointments with attachments staying together at the top/end of appointments list immediately.


arrow blue right bubbleFind out appointments with attachments by changing grouping criteria

This method will walk you through automatically grouping appointments by attachments.
Step 1: Get into the Calendar view and open a calendar with clicking its name in the Navigation Pane under My Calendars.

Step 2: Show the calendar items in the List view:

  • In Outlook 2010 and 2013, please click the Change View > List on the View tab;
  • In Outlook 2007, please click the View > Current View > All Appointments.

Step 3: Open the Advanced View Settings: List dialog box:

  • In Outlook 2010 and 2013, please click the View Settings on the View tab.
  • In Outlook 2007, please click the View > Current View > Customize Current View.

Step 4: In the popping up dialog box, please click the Group by button.

Step 5: In the Group By dialog box, please click the Group items by box and select the Attachment in the drop down list.

Note: Please uncheck the option of Automatically group according to arrangement before you processing this step.

Step 6: Click all OK buttons in each dialog box.

From now on, all appointments will be grouped by attachment automatically. And of course you can find out the appointments with attachments at a glance. See the following screen shot:

By the way, you can save and use this special grouping view to other folders.


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