Tip: Other languages are Google-Translated. You can visit the English version of this link.
Log in
x
or
x
x
Register
x

or

How to find out old email messages in Outlook?

Normally messages are arranged and grouped by date, and the messages that you received one month ago will be grouped in the Older group.
However, it is tough to find out email messages that are older than specified time, for example messages older than 3 months. Of course you can sort all email messages by received date, and then get old email messages. But here we will introduce you an easier way to find out and group old email messages, and update the grouping of old email messages every day automatically.

Find out old email messages in Outlook

One click to enable Query Builder and easily search with multiple keywords in Outlook

Kutools for Outlook can help you enable the Query Builder in Advanced Find dialog box with only one click. Within the Query Builder tab, you can add multiple search keywords, and specify the logical relationship "AND" or "OR" amount these keywords.  Click for 60-day free trial without limitation!
ad query builder date range

Kutools for Outlook: 100+ New Advanced Tools for Outlook.
Office Tab: Enable Tabbed Editing and Browsing in Office, Just Like Chrome, Firefox, IE 8/9/10.
Classic Menu: Bring Old Menus and Toolbars Back to Office 2007, 2010, 2013, 2016 and 2019.

Find out old email messages in Outlook

The following step-by-step tutorial will help you create a search folder and group all messages that are older than your specified period.

1. Open the New Search Folder dialog box as right screenshot shown:
    A. In Outlook 2007, please click the File > New > Search Folder.
    B. In Outlook 2010/2013/2016, please click the  Folder > New Search Folder.

2. In the New Search Folder dialog box, select and highlight the Old mail in the Select a search Folder: box. And then select an email account in the Search mail in drop-down box. See right screenshot:
By default, it will group messages older than one week into the new created search folder. If this default condition “older than one week” meets your needs, please click the OK to finish the setting.
If you want to modify the definition of old time, please go on to the following steps.

3. In the Customize search Folder: section, click the Choose button.

4. In the Old Mail dialog box, please definite the old time according to your needs.

In our case, we enter 1 in the first box, and select the month(s) in the second box. That’s meaning it will group all messages older than 1 month.

5. Click the OK buttons in each dialog box.
Then you will find a new search folder is created and added into the Navigation Pane, and the new folder’s name is based on your definition of old time.


Demo: Find out old email messages in Outlook

Tip: In this Video, Kutools tab is added by Kutools for Outlook. If you need it, please click here to have a 60-day free trial without limitation!

 

Recommended Productivity Tools

shot kutools outlook kutools tab 1180x121
shot kutools outlook kutools plus tab 1180x121

Kutools for Outlook - More than 100 Advanced Functions for Outlook, Improve 70% Efficiency For you

  • Complicated and repeated operations can be done a one-time processing in seconds.
  • Forward multiple emails individually with one-click, and auto forward by rules.
  • Auto CC/BCC every sending email and easy for customizing rules, and auto reply without requiring exchange server.
  • Powerful junk emails filter, remove duplicate emails, reply with attachment, bunch of one-click operations, and so on...
  • 60-day unlimited free trial. 60-day money back guarantee. 2 years free upgrade and support. Buy once, use forever.
Say something here...
symbols left.
You are guest ( Sign Up? )
or post as a guest, but your post won't be published automatically.
Loading comment... The comment will be refreshed after 00:00.
  • To post as a guest, your comment is unpublished.
    mohamadreza · 1 months ago
    hi. I get Backup from my outlook and change my laptop and import this file to my new device, I have inbox but I dont have my sent emails !! how can i recover them????
    • To post as a guest, your comment is unpublished.
      kellytte · 28 days ago
      Hi mohamadreza,
      First of all, you have backup all content in your old Outlook, not just the Inbox folder. If OK, I suggest you to import your backup file to your new Outlook once again.
      1. Click File > Open & Export > Import/Export to enable the Import and Export Wizard.
      2. Select Import from another programs or file > Outlook Data File (.pst) > Select your backup file, check Replace duplicates with items imported option
  • To post as a guest, your comment is unpublished.
    Oda McDonald · 2 months ago
    I want email from James Altucher ready for download
    • To post as a guest, your comment is unpublished.
      kellytte · 28 days ago
      Hi Oda McDonald,
      Firstly, search emails from James Altucher: type from:"James Altucher" in the instant search box, and specify the search scope in the Scope group under the Search tab. See attached screenshot.
      Secondly, select any one of search emails in the mail list, press Ctrl + A to select all search results, and then drag them from Outlook to your disc folder.
    • To post as a guest, your comment is unpublished.
      kellytte · 28 days ago
      Hi Oda McDonald,
      Firstly, search emails from James Altucher: type from:"James Altucher" in the instant search box, and specify the search scope in the Scope group under the Search tab. See attached screenshot.
      Secondly, select any one of search emails in the mail list, press Ctrl + A to select all search results, and then drag them from Outlook to your disc folder.
  • To post as a guest, your comment is unpublished.
    Oda McDonald · 2 months ago
    I want email ready to download from James Altucher
  • To post as a guest, your comment is unpublished.
    Barbara Neski · 3 months ago
    I want today's email from Tim
  • To post as a guest, your comment is unpublished.
    Barbara Neski · 3 months ago
    todays lost email