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How to find out old email messages in Outlook?

Normally messages are arranged and grouped by date, and the messages that you received one month ago will be grouped in the Older group.
However, it is tough to find out email messages that are older than specified time, for example messages older than 3 months. Of course you can sort all email messages by received date, and then get old email messages. But here we will introduce you an easier way to find out and group old email messages, and update the grouping of old email messages every day automatically.

Find out old email messages in Outlook

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Find out old email messages in Outlook

The following step-by-step tutorial will help you create a search folder and group all messages that are older than your specified period.

1. Open the New Search Folder dialog box as right screenshot shown:
    A. In Outlook 2007, please click the File > New > Search Folder.
    B. In Outlook 2010/2013/2016, please click the  Folder > New Search Folder.

2. In the New Search Folder dialog box, select and highlight the Old mail in the Select a search Folder: box. And then select an email account in the Search mail in drop-down box. See right screenshot:
By default, it will group messages older than one week into the new created search folder. If this default condition “older than one week” meets your needs, please click the OK to finish the setting.
If you want to modify the definition of old time, please go on to the following steps.

3. In the Customize search Folder: section, click the Choose button.

4. In the Old Mail dialog box, please definite the old time according to your needs.

In our case, we enter 1 in the first box, and select the month(s) in the second box. That’s meaning it will group all messages older than 1 month.

5. Click the OK buttons in each dialog box.
Then you will find a new search folder is created and added into the Navigation Pane, and the new folder’s name is based on your definition of old time.


Demo: Find out old email messages in Outlook

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  • To post as a guest, your comment is unpublished.
    george collins · 5 months ago
    can I get old mail from the last 7 days
    • To post as a guest, your comment is unpublished.
      kellytte · 4 months ago
      Hi george collins,
      you can create a search folder to find out all old emails from the last 7m days easily as follows:
      (1) Click Folder > New Search Folder.
      (2) In the New Search Folder dialog, click to select Create a custom Search Folder, and click Choose button.
      (3) In the Custom Search Folder dialog, name the new search folder, and then click Criteria button.
      (4) In the second Search Folder Criteria dialog, enable Advanced tab, define the search criteria as Received in the last 7 days, and click Add to List button.
      (5) Click OK buttons successively to save the settings.
  • To post as a guest, your comment is unpublished.
    mohamadreza · 8 months ago
    hi. I get Backup from my outlook and change my laptop and import this file to my new device, I have inbox but I dont have my sent emails !! how can i recover them????
    • To post as a guest, your comment is unpublished.
      kellytte · 7 months ago
      Hi mohamadreza,
      First of all, you have backup all content in your old Outlook, not just the Inbox folder. If OK, I suggest you to import your backup file to your new Outlook once again.
      1. Click File > Open & Export > Import/Export to enable the Import and Export Wizard.
      2. Select Import from another programs or file > Outlook Data File (.pst) > Select your backup file, check Replace duplicates with items imported option
  • To post as a guest, your comment is unpublished.
    Oda McDonald · 9 months ago
    I want email from James Altucher ready for download
    • To post as a guest, your comment is unpublished.
      kellytte · 7 months ago
      Hi Oda McDonald,
      Firstly, search emails from James Altucher: type from:"James Altucher" in the instant search box, and specify the search scope in the Scope group under the Search tab. See attached screenshot.
      Secondly, select any one of search emails in the mail list, press Ctrl + A to select all search results, and then drag them from Outlook to your disc folder.
    • To post as a guest, your comment is unpublished.
      kellytte · 7 months ago
      Hi Oda McDonald,
      Firstly, search emails from James Altucher: type from:"James Altucher" in the instant search box, and specify the search scope in the Scope group under the Search tab. See attached screenshot.
      Secondly, select any one of search emails in the mail list, press Ctrl + A to select all search results, and then drag them from Outlook to your disc folder.
  • To post as a guest, your comment is unpublished.
    Oda McDonald · 9 months ago
    I want email ready to download from James Altucher
  • To post as a guest, your comment is unpublished.
    Barbara Neski · 9 months ago
    I want today's email from Tim
  • To post as a guest, your comment is unpublished.
    Barbara Neski · 9 months ago
    todays lost email
  • To post as a guest, your comment is unpublished.
    Eunice Engelbrecht · 1 years ago
    I had an email address eunice.engelbrecht@mortgagemax.co.za which has been cancelled but I need to access some old personal emails which should still be there?
  • To post as a guest, your comment is unpublished.
    Nomsa Linda · 1 years ago
    please find my outlook account witsregion@saccawu.org.za
  • To post as a guest, your comment is unpublished.
    Cynthia Ayozie · 1 years ago
    Retrieve old mails from January to December 2015
  • To post as a guest, your comment is unpublished.
    leonard maggiore · 1 years ago
    find old message on my email
  • To post as a guest, your comment is unpublished.
    JAZZOJR22@GMAIL.COM · 1 years ago
    I KNOW I HAVE OLD MAIL BECAUSE I NEVER GOY 2 READ MY OLD MAIL SO FIND IT HELP ME CORTANA
  • To post as a guest, your comment is unpublished.
    sybil gallant · 1 years ago
    how to retrieve old email from august until jan 2018
  • To post as a guest, your comment is unpublished.
    Carol Templin · 1 years ago
    Looking for emails from December 2017
    • To post as a guest, your comment is unpublished.
      kelly001 · 1 years ago
      Hi Carol,
      You can create a custom search folder to find emails received after December 2017.
      1. Create Folder > New Search Folder.
      2. In the New Search Folder dialog box, click Create a custom Search Folder option, and click the Choose button.
      3. In the Custom Search Folder dialog box, click the Criteria button.
      4. In the Search Folder Criteria dialog box, under Advanced tab, set the search criteria as “Received on or after 12/1/2017”
      5. Save the settings.
  • To post as a guest, your comment is unpublished.
    Donald Hamm · 2 years ago
    Looking for Emais from 2 weeks above ago
    • To post as a guest, your comment is unpublished.
      Tang Kelly · 1 years ago
      Hi Donald,
      You can follow the method introduced in above article, and specify the search folder criteria as Show mail older than 2 week(s).
  • To post as a guest, your comment is unpublished.
    Al · 2 years ago
    Outlook 2016 just plain and simply sucks
  • To post as a guest, your comment is unpublished.
    Isobel kerr · 2 years ago
    Please can I get my emails from July 2017
    • To post as a guest, your comment is unpublished.
      Scharline · 1 years ago
      Hi.how can I got mailsvback?
    • To post as a guest, your comment is unpublished.
      Tang Kelly · 2 years ago
      You can type the search criteria into the Instant Search box to search emails received in July 2017: received:2017/7/1..2017/7/31
  • To post as a guest, your comment is unpublished.
    rosemary · 2 years ago
    please help i need to get my email for jobs
  • To post as a guest, your comment is unpublished.
    ndiritu z matheri · 2 years ago
    please help me to understand wher my inboxes have been going
  • To post as a guest, your comment is unpublished.
    joan a rumsey · 2 years ago
    I am trying to recover some emails from wish.com dated during the month of March, 2017
  • To post as a guest, your comment is unpublished.
    fred foster · 2 years ago
    I can not get an e-mail icon on the top tool bar.
  • To post as a guest, your comment is unpublished.
    roberta cervantes · 2 years ago
    I have a new computer and when I first got it I tried to pull up my old email in Outlook, instead it opened a new account and I can not get any of the old emails or have any of my contacts. emails to my address will not deliver to the new account
  • To post as a guest, your comment is unpublished.
    IVAN PARKER · 2 years ago
    get in outlook emails
  • To post as a guest, your comment is unpublished.
    Alison de Berry · 2 years ago
    I wish to cancel. I fed up with junk mail. People were bit naughty
  • To post as a guest, your comment is unpublished.
    Pat Volkernick · 2 years ago
    please help I need to get to my e-mail please
  • To post as a guest, your comment is unpublished.
    Pat Volkernick · 2 years ago
    please help with my e-mail
  • To post as a guest, your comment is unpublished.
    Pat Volkernick · 2 years ago
    please recover and make so I can use it!
  • To post as a guest, your comment is unpublished.
    marie wood · 3 years ago
    need copies of conversation between Autumn Stanley and myself on or about couple of weeks ago.
  • To post as a guest, your comment is unpublished.
    marie wood · 3 years ago
    I need e-mail from conversation between me and autumn stanley about two weeks ago, today is 12/23/2016
  • To post as a guest, your comment is unpublished.
    Valda Garrett · 3 years ago
    Old messaging send too my phone
    • To post as a guest, your comment is unpublished.
      Ronald Dealy · 2 years ago
      Need any and all contacts for messages any messages from Ella
    • To post as a guest, your comment is unpublished.
      Ronald Dealy · 2 years ago
      [quote name="Valda Garrett"]Old messaging send too my phone[/quote]
      Ronald Dealy trying to get back all messages specially messages from Ella Ervin .
  • To post as a guest, your comment is unpublished.
    Olivia Bailon · 3 years ago
    I need my old inbox from September of last year
  • To post as a guest, your comment is unpublished.
    Jen · 3 years ago
    Please help me locate lost older emails
  • To post as a guest, your comment is unpublished.
    Timothy E.Miller · 3 years ago
    I lost my inbox dollars account and trying to recover it.
  • To post as a guest, your comment is unpublished.
    Timothy E.Miller · 3 years ago
    Looking for my paid emails.
  • To post as a guest, your comment is unpublished.
    kim dudley · 3 years ago
    For some reason I am unable to access this email.this is the email I use for everything. Please help me.My computer got reset to factory reset and I had to open a new Microsoft account.Now I cant get my old emails.
  • To post as a guest, your comment is unpublished.
    Greg west · 3 years ago
    I need to fine my emails from the last three months
  • To post as a guest, your comment is unpublished.
    alex ene · 4 years ago
    I need to find some emails sent by me between July 2008 and Feb 2009.
    Pls help
    I use Outlook 2013
  • To post as a guest, your comment is unpublished.
    dean brookman · 4 years ago
    i need to find this email sent from Japan on the 22 august 2015
  • To post as a guest, your comment is unpublished.
    alam · 4 years ago
    I need last 3 months email that sent to me
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    sSurjeet Dhanjal · 4 years ago
    I inerdently signed up for new e-mail.
  • To post as a guest, your comment is unpublished.
    sSurjeet Dhanjal · 4 years ago
    I inadvertantly,,signed for a new email under Micro.
  • To post as a guest, your comment is unpublished.
    Ariel Abarollo · 4 years ago
    I stupidly emptied my inbox as well as my junk in need to retrieve them, please help me to- night 17 of July
    • To post as a guest, your comment is unpublished.
      fred foster · 2 years ago
      [quote name="Muriel Dawson"]I have stupidly emptied my in box as well as my junk and I need to retrieve them, please help to-day 30th March. PLEASE HELP[/quote]
      I lost my e-mail. Do not know how. It just was there one min. and gone the next. Same with my facebook page. Ihad to get a new fb home page but i can not get my e-mail back.
  • To post as a guest, your comment is unpublished.
    Muriel Dawson · 4 years ago
    I have stupidly emptied my in box as well as my junk and I need to retrieve them, please help to-day 30th March. PLEASE HELP