How to find out old email messages in Outlook?
Normally messages are arranged and grouped by date, and the messages that you received one month ago will be grouped in the "Older" group. However, it is tough to find out email messages that are older than specified time, for example messages older than 3 months. Of course you can sort all email messages by received date, and then get old email messages. But here we will introduce you an easier way to find out and group old email messages, and update the grouping of old email messages every day automatically.
Find out old email messages in Outlook
Find out old email messages in Outlook
The following step-by-step tutorial will help you create a search folder and group all messages that are older than your specified period.
1. Open the New Search Folder dialog box as right screenshot shown:
A. In Outlook 2007, please click the "File" > "New" > "Search Folder".
B. In Outlook 2010/2013/2016, please click the "Folder" > "New Search Folder".
2. In the New Search Folder dialog box, select and highlight the "Old mail" in the "Select a search Folder:" box. And then select an email account in the "Search mail in" drop-down box.
By default, it will group messages older than one week into the new created search folder. If this default condition “older than one week” meets your needs, please click the "OK "to finish the setting.
If you want to modify the definition of old time, please go on to the following steps.
3. In the "Customize search Folder:" section, click the "Choose" button.
4. In the Old Mail dialog box, please definite the old time according to your needs.
In our case, we enter 1 in the first box, and select the month(s) in the second box. That’s meaning it will group all messages older than 1 month.
5. Click the "OK "buttons in each dialog box.
Then you will find a new search folder is created and added into the Navigation Pane, and the new folder’s name is based on your definition of old time.
Demo: Find out old email messages in Outlook
AI Mail Assistant in Outlook: Smarter Replies, Clearer Communication (one-click magic!) FREE
Streamline your daily Outlook tasks with the AI Mail Assistant from Kutools for Outlook. This powerful tool learns from your past emails to offer intelligent and accurate responses, optimize your email content, and help you draft and refine messages effortlessly.
This feature supports:
- Smart Replies: Get responses crafted from your past conversations—tailored, precise, and ready to go.
- Enhanced Content: Automatically refine your email text for clarity and impact.
- Effortless Composition: Just provide keywords, and let AI handle the rest, with multiple writing styles.
- Intelligent Extensions: Expand your thoughts with context-aware suggestions.
- Summarization: Get concise overviews of long emails instantly.
- Global Reach: Translate your emails into any language with ease.
This feature supports:
- Smart email replies
- Optimized content
- Keyword-based drafts
- Intelligent content extension
- Email summarization
- Multi-language translation
Best of all, this feature is completely free forever! Don’t wait—download AI Mail Assistant now and enjoy!
Best Office Productivity Tools
Breaking News: Kutools for Outlook Launches Free Version!
Experience the all-new Kutools for Outlook with 100+ incredible features! Click to download now!
📧 Email Automation: Auto Reply (Available for POP and IMAP) / Schedule Send Emails / Auto CC/BCC by Rules When Sending Email / Auto Forward (Advanced Rules) / Auto Add Greeting / Automatically Split Multi-Recipient Emails into Individual Messages ...
📨 Email Management: Recall Emails / Block Scam Emails by Subjects and Others / Delete Duplicate Emails / Advanced Search / Consolidate Folders ...
📁 Attachments Pro: Batch Save / Batch Detach / Batch Compress / Auto Save / Auto Detach / Auto Compress ...
🌟 Interface Magic: 😊More Pretty and Cool Emojis / Remind you when important emails come / Minimize Outlook Instead of Closing ...
👍 One-click Wonders: Reply All with Attachments / Anti-Phishing Emails / 🕘Show Sender's Time Zone ...
👩🏼🤝👩🏻 Contacts & Calendar: Batch Add Contacts From Selected Emails / Split a Contact Group to Individual Groups / Remove Birthday Reminders ...
Use Kutools in your preferred language – supports English, Spanish, German, French, Chinese, and 40+ others!
