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Outlook: allow attendees to propose new time for meetings

Author: Kelly Last Modified: 2014-03-31

When you are creating a meeting invitation, you can configure the response options and allow or forbid attendees to propose new meeting time. By contrast, you can respond a meeting invitation with proposing new time too. This article will discuss how to allow or forbid attendees to propose new time for meeting invitations in Microsoft Outlook.

Allow attendees to propose new time for one meeting invitation

Allow attendees to propose new time for all meetings in Outlook 2010 and 2013

Allow attendees to propose new time for all meetings in Outlook 2007

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arrow blue right bubbleAllow to propose new time for one meeting invitation

When you are creating a new meeting invitation, you can configure the response options and allow or forbid attendees to propose a new meeting time.

Step 1: Create a new meeting invitation:

  1. In Outlook 2010 and 2013, please click the New Items > Meeting on the Home tab;
  2. In Outlook 2007, please click the File > New > Meeting Request.

Step 2: In the Meeting window, please click the Response Options (or Responses)> Allow New Time Proposals in the Attendees group on the Meeting tab.

  1. If you want to allow attendees to propose new time, please keep checking the Allow New time Proposals.
  2. If you want to forbid attendees to propose new time, please uncheck the Allow New time Proposals.

arrow blue right bubbleAllow to propose new time for all meetings in Outlook 2010 and 2013

The following steps will guide you to allow or forbid attendees to propose new time for all meeting invitations in Microsoft Outlook 2010 and 2013 automatically.

Step 1: Click the File > Options.

Step 2: In the Outlook Options dialog box, select the Calendar in the left bar.

Step 3: Go to the Calendar options section.

  1. If you want to allow attendees to propose new time for all meetings, please keep checking the option of Allow attendees to propose new time for meetings.
  2. If you donโ€™t want to allow attendees to propose new time for all meetings, please uncheck the option of Allow attendees to propose new time for meetings.

Step 4: Click OK button.


arrow blue right bubbleAllow to propose new time for all meetings in Outlook 2007

If you are using Microsoft Outlook 2007, you can automatically allow or forbid attendees to propose new time for all meetings with following steps:

Step 1: Click the Tools > Options.

Step 2: Click the Calendar Options button on the Preferences tab.

Step 3: In the Calendar Options dialog box, go to the Calendar options section:

  1. To allow attendees to propose new time automatically, please keep checking the option of Allow attendees to propose new time for meetings you organize;
  2. To forbid attendees to propose new time automatically, please uncheck the option of Allow attendees to propose new time for meetings you organize.

Step 4: Click both OK buttons in two dialog boxes.


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