How to delete expired email items after a certain days?
By default, all received and sent emails are staying in your Outlook folders. Day after day, the Outlook folders will be crowded and be running slowly and slowly if you still do nothing for cleaning the expired emails. For some email messages, they just need to be kept for a few days or weeks. If you don’t delete them from the Inbox, they will stay meaningless as rubbish. In this tutorial, we will tell you how to delete expired email items after a certain days in order to keep your Outlook clean and fast.
Delete expired email items after a certain days in Outlook
Delete expired email items after a certain days in Outlook
For deleting expired email items after a certain days, firstly you need to set an expiring date for your emails.
Setting the expiring date for emails
1. Open the "Properties" dialog ("Message Options" dialog in Outlook 2007):
In Outlook 2010 and 2013, double click to open the email that you want to set an expiring date, and then click the "Message Options" button in the "Tags" group under "Message" tab.
2. In the "Properties" dialog (In Outlook 2007, it is "Message Options" dialog), please check the "Expires after" box under "Delivery options". And then select an expired date and time from the drop-down lists. And then click "Close". See screenshot:
3. Then save the changes, and close the email. Or you can click the "Close" button to close it. After clicking the "Close" button, a "Microsoft Outlook" dialog pops up. Please click "Yes" to save the changes.
Once your emails are exceeded the date you have specified, there will appear strikethroughs in the email items as following screenshot shown:
Configure AutoArchive to delete the expired email items
After setting the expiring date for your emails, you can delete the expired email items as following steps:
1. Go into the "AutoArchive" dialog, in Outlook 2010 and 2013, click "File" > "Options".
2. In the "Outlook Options" dialog of Outlook 2010/2013, please click "Advanced" on the left pane, and then click "AutoArchive Settings" button on the right area in the dialog. See screenshot:
3. When the "AutoArchive" dialog popping up, check the "Run AutoAchive every 14 days" box to activate the whole auto archive feature. And then check the "Delete expired items (e-mail folder only)" box. Finally click "OK" button. See screenshot:
4. After setting the "AutoArchive" options, then go to the folder that you would like to delete the expired messages in the "Navigation Pane", right click it, and choose "Properties" from the context menu, see screenshot:
5. In the "Inbox Properties" dialog (here I choose the Inbox folder), go to "AutoArchive" tab, and then check the "Archive items in this folder using the default settings" box. Click "OK" to finish.
Now, all of your settings have been completed, when your emails reach the end of the aging period and get to your auto archive date that you have created, a prompt box will pop up to remind you deleting the messages which have been expired.
Then click "Yes" button, and all of your expiring emails are deleted at once.
Note:
By default, the auto archive will run in every 14 days, you can change the days for your own needs.
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