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How to edit contact group/distribution list in Outlook?

In many cases, you need to reedit the contact group which you have created before, such as add some new contacts to this group or remove some contacts from it. With this tutorial, you can easily learn how to edit contact group or distribution list in Outlook.

Edit contact group or distribution list in Outlook
Add new members Remove members

Quickly split one contact group (distribution list) to both with only two steps

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arrow blue right bubble Edit contact group or distribution list in Outlook

1. Shift to the Contacts view by clicking Contacts in the Navigation Pane.

2. Change the Contact view to the List view in order to easily find out the distribution list.
(1). In Outlook 2010 or later versions, please click View > Change View > List. See screenshot:

(2). In Outlook 2007, Please click View > Current View > Phone List.

3. Double click to open the distribution list that you want to edit.

4. In the popping up Contact Group dialog box, you can do the following operations:

Add new members

(1). If you want to add new members to the group, please click Contact Group > Add Members > From Outlook Contacts/From Address Book/New E-mail Contact. Here I choose the From Outlook Contacts.

(2). Select the contacts from the Select Members: Contacts dialog box to add them to this group.

Tip: Easily add contact group members from emails' senders or recipients in Outlook
Normally, we can copy a sender or a recipient from an email, and then add it as a contact group member with Add Members > From Address Book, and it seems no way to add multiple emails' multiple senders or recipients into a contact group in bulk. But, with the excellent Add to Groups feature of Kutools for Outlook, you can easily add multiple emails' senders or recipients into contacts groups in Outlook with several clicks only. Click for 60-day free trial without limitation!
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Remove members

If you want to remove members from the group, please select the members that you want to remove, and then click Remove Member button in the Members group under Contact Group tab.

Note: In Outlook 2007, you can add new members by clicking Select Members or Add New under Distribution List tab. See screenshot:


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  • To post as a guest, your comment is unpublished.
    Nicoll · 6 months ago
    Why can't you edit a name or email address once the contact is added to a group? You have to delete and re-enter which is a waste of time.
    • To post as a guest, your comment is unpublished.
      Julie · 6 days ago
      You can change it, but you have to push the "Up date now" button after to save it.
    • To post as a guest, your comment is unpublished.
      Jim · 22 days ago
      Exactly! Very annoying. Hate Outlook because of its vast limitations.
    • To post as a guest, your comment is unpublished.
      Wil Tamis · 5 months ago
      completely agree