How to automatically filter and block emails by sender names in Outlook?
Recently I received a mass of advisement emails with different sender domains, subjects, and email content, except the same keyword in the senders’ display names. See screen shot below. It’s hard to filer and block these advisement emails with normal Junk E-mail methods. Luckily, I found a tricky way to filter and block these advisement emails by senders’ display names in Microsoft Outlook.
- Enhance your email productivity with AI technology, enabling you to quickly reply to emails, draft new ones, translate messages, and more efficiently.
- Automate emailing with Auto CC/BCC, Auto Forward by rules; send Auto Reply (Out of Office) without requiring an exchange server...
- Get reminders like BCC Warning when replying to all while you're in the BCC list, and Remind When Missing Attachments for forgotten attachments...
- Improve email efficiency with Reply (All) With Attachments, Auto Add Greeting or Date & Time into Signature or Subject, Reply Multiple Emails...
- Streamline emailing with Recall Emails, Attachment Tools (Compress All, Auto Save All...), Remove Duplicates, and Quick Report...
This method will guide you to create a rule in Microsoft Outlook, and then the rule will filter and block email messages by senders’ display names automatically when emails arrive.
Step 1: Shift to the Mail view, and open the Rules and Alerts dialog box.
- In Outlook 2007, please click the Tools > Rules and Alerts.
- In Outlook 2010 and 2013, please click the Rules > Manager Rules & Alerts on the Home tab.
Step 2: In the Rules and Alerts dialog box, please click the New Rule button.
Step 3: Now you get into the Rules Wizard dialog box. Click to highlight the Apply rule on messages I receive (or Check messages when they arrive in Outlook 2007), and then click the Next button.
Step 4: In the second Rules Wizard dialog box, check the from people or public group, and then click the text of people or public group. See screen shot:
Step 5: Then the Rule Address dialog box comes out. Type the display names of senders whose email you want to filter and block into the From box, and click the OK button.
Note:
- You can type the senders’ full display names, or just a certain keyword of it.
- Separate multiple display names of senders with semicolon (;).
Step 6: In the popping up Check Names dialog box, click the Cancel button.
Step 7: Now you get back to the Rules Wizard dialog box, and click the Next button.
Step 8: In the third Rules Wizard dialog box, check the delete it and click the Next button.
Step 9: Click the Next button in the fourth Rules Wizard dialog box.
Step 10: Now you get into the fifth Rules Wizard dialog box, type a name for this new rule in the box below Step 1: Specify a name for this rule, and click the Finish button.
Step 11. Then it will return to the Rules and Alerts dialog box, please click OK button to complete the whole settings.
Note: It’s optional to check the option of Run this rule now on messages already in “Inbox”. If you check this option, it will filter and delete all existing email messages whose sender’ display names meet the condition you specified in Step 5.
Best Office Productivity Tools
Breaking News: Kutools for Outlook Launches Free Version!
Experience the all-new Kutools for Outlook FREE version with 70+ incredible features, yours to use FOREVER! Click to download now!
📧 Email Automation: Auto Reply (Available for POP and IMAP) / Schedule Send Emails / Auto CC/BCC by Rules When Sending Email / Auto Forward (Advanced Rules) / Auto Add Greeting / Automatically Split Multi-Recipient Emails into Individual Messages ...
📨 Email Management: Recall Emails / Block Scam Emails by Subjects and Others / Delete Duplicate Emails / Advanced Search / Consolidate Folders ...
📁 Attachments Pro: Batch Save / Batch Detach / Batch Compress / Auto Save / Auto Detach / Auto Compress ...
🌟 Interface Magic: 😊More Pretty and Cool Emojis / Remind you when important emails come / Minimize Outlook Instead of Closing ...
👍 One-click Wonders: Reply All with Incoming Attachments / Anti-Phishing Emails / 🕘Show Sender's Time Zone ...
👩🏼🤝👩🏻 Contacts & Calendar: Batch Add Contacts From Selected Emails / Split a Contact Group to Individual Groups / Remove Birthday Reminders ...
