How to automatically filter and block emails by sender names in Outlook?
Recently I received a mass of advisement emails with different sender domains, subjects, and email content, except the same keyword in the senders’ display names. See screen shot below. It’s hard to filer and block these advisement emails with normal Junk E-mail methods. Luckily, I found a tricky way to filter and block these advisement emails by senders’ display names in Microsoft Outlook.
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This method will guide you to create a rule in Microsoft Outlook, and then the rule will filter and block email messages by senders’ display names automatically when emails arrive.
Step 1: Shift to the Mail view, and open the Rules and Alerts dialog box.
- In Outlook 2007, please click the Tools > Rules and Alerts.
- In Outlook 2010 and 2013, please click the Rules > Manager Rules & Alerts on the Home tab.
Step 2: In the Rules and Alerts dialog box, please click the New Rule button.
Step 3: Now you get into the Rules Wizard dialog box. Click to highlight the Apply rule on messages I receive (or Check messages when they arrive in Outlook 2007), and then click the Next button.
Step 4: In the second Rules Wizard dialog box, check the from people or public group, and then click the text of people or public group. See screen shot:
Step 5: Then the Rule Address dialog box comes out. Type the display names of senders whose email you want to filter and block into the From box, and click the OK button.
- You can type the senders’ full display names, or just a certain keyword of it.
- Separate multiple display names of senders with semicolon (;).
Step 6: In the popping up Check Names dialog box, click the Cancel button.
Step 7: Now you get back to the Rules Wizard dialog box, and click the Next button.
Step 8: In the third Rules Wizard dialog box, check the delete it and click the Next button.
Step 9: Click the Next button in the fourth Rules Wizard dialog box.
Step 10: Now you get into the fifth Rules Wizard dialog box, type a name for this new rule in the box below Step 1: Specify a name for this rule, and click the Finish button.
Step 11. Then it will return to the Rules and Alerts dialog box, please click OK button to complete the whole settings.
Note: It’s optional to check the option of Run this rule now on messages already in “Inbox”. If you check this option, it will filter and delete all existing email messages whose sender’ display names meet the condition you specified in Step 5.
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