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How to automatically filter and block emails by sender names in Outlook?

Author: Kelly Last Modified: 2014-06-10

Recently I received a mass of advisement emails with different sender domains, subjects, and email content, except the same keyword in the senders’ display names. See screen shot below. It’s hard to filer and block these advisement emails with normal Junk E-mail methods. Luckily, I found a tricky way to filter and block these advisement emails by senders’ display names in Microsoft Outlook.

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This method will guide you to create a rule in Microsoft Outlook, and then the rule will filter and block email messages by senders’ display names automatically when emails arrive.

Step 1: Shift to the Mail view, and open the Rules and Alerts dialog box.

  1. In Outlook 2007, please click the Tools > Rules and Alerts.
  2. In Outlook 2010 and 2013, please click the Rules > Manager Rules & Alerts on the Home tab.

Step 2: In the Rules and Alerts dialog box, please click the New Rule button.

Step 3: Now you get into the Rules Wizard dialog box. Click to highlight the Apply rule on messages I receive (or Check messages when they arrive in Outlook 2007), and then click the Next button.

Step 4: In the second Rules Wizard dialog box, check the from people or public group, and then click the text of people or public group. See screen shot:

Step 5: Then the Rule Address dialog box comes out. Type the display names of senders whose email you want to filter and block into the From box, and click the OK button.

Note:

  1. You can type the senders’ full display names, or just a certain keyword of it.
  2. Separate multiple display names of senders with semicolon (;).

Step 6: In the popping up Check Names dialog box, click the Cancel button.

Step 7: Now you get back to the Rules Wizard dialog box, and click the Next button.

Step 8: In the third Rules Wizard dialog box, check the delete it and click the Next button.

Step 9: Click the Next button in the fourth Rules Wizard dialog box.

Step 10: Now you get into the fifth Rules Wizard dialog box, type a name for this new rule in the box below Step 1: Specify a name for this rule, and click the Finish button.

Step 11. Then it will return to the Rules and Alerts dialog box, please click OK button to complete the whole settings.

Note: It’s optional to check the option of Run this rule now on messages already in “Inbox”. If you check this option, it will filter and delete all existing email messages whose sender’ display names meet the condition you specified in Step 5.


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Comments (14)
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This comment was minimized by the moderator on the site
Thx working for 2019. This is gold. Dont understand why its not more logical in rules template. SPAMERS using display name so much novadays.
This comment was minimized by the moderator on the site
This works, however, if the display name is also an email (a different one), outlook automatically associates that with an email, you can't get around it like you can with display names. At least I haven't figured out how to yet.
This comment was minimized by the moderator on the site
AT LAST! I have searched for this solution for over a year. DISPLAY NAME is the key. As you said, the same display name will come from literally a million variations of the same email. Also, never found a way to block top level domain i.e . No way to block all from .xyz.
This comment was minimized by the moderator on the site
Worked great! Thanks so much!
This comment was minimized by the moderator on the site
I found that if I open the mail message, the click Rules > New Rule, it lets me select the Display Name with From box. In my case the Display Name is Nutrisystem_Affiliate so my check box is From Nutrisystem_Affiliate. Maybe this is a capability new to Outlook 2013?
This comment was minimized by the moderator on the site
Hi,
I test this solution in my Outlook 2010 and fortunately it works. I also tried to solve this problem by creating rules (containing specific text in the sender's address) but it does not work. Solution presented by you is working in my case - but i am worrying whether Microsoft will fix this back door in the feature releases of Office.
This comment was minimized by the moderator on the site
Fantastic tutorial! Thanks for sharing
This comment was minimized by the moderator on the site
It kinda worked for me...
At first step of creating the rule I didn`t match to:
"from people or public group"
but:
" with specific word in the message header"
and
after step 8. ( i use Outlook 2016)
I get a nother option to add additional Statements to my rule
so I added :
" not if it is form person from addresbook "
( .. mind this last statement was translated from German)
*and
personal Preference
I set it to be moved in to "Junk" not delete it.

I first came across the link ( that is on the end of my message)
... but didn´t not get it how to set it up..
that was all before reading this post !

So thank you, thank you ,very very much !

" https://social.technet.microsoft.com/Forums/office/en-US/1bf99ef6-52f6-4ba4-aa70-61342d6f4617/mail-rule-to-stop-phishing-message-with-fraudulent-displayname-and-external-address?forum=Exch2016MFSM"
This comment was minimized by the moderator on the site
It kind of worked for me, but not always. Then I used "with specific words in the sender's address" instead of "from people or public group". You get a box where you can add words to a list. This works much better for me.
This comment was minimized by the moderator on the site
Works great...finally a simple solution. Microsoft Junk and Clutter support is really inferior to most other email vendors.
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